HomeMy WebLinkAbout05-11-10 Special Called Regular Meeting of Fiscal Affairs Committee
MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF THE FISCAL AFFAIRS COMMITTEE
May 11, 2010
1. Call to Order
The meeting was called to order by Chairman Chuck Engelken at 5:02 p.m.
Members of Committee Present: Board Members Chuck Engelken, Louis Rigby, Tommy
Moser and Alternate member Daryl Leonard.
Members of Committee Absent: None
Members of City Council, City Executive Staff and City Employees Present: City Manager
Ron Bottoms, City Attorney Knox Askins, Director of Finance Michael Dolby, Controller
Phyllis Rinehart and City Secretary Martha Gillett
Others present: Dottie Kaminski, Chuck Rosa, Mrs. Rosa, Kathryn Aguilar, Ted Powell and
Phillip Hoot.
2. Consider approval of Minutes of the Special Called Regular Meeting of Fiscal Affairs
Committee held April 27, 2010.
Motion was made by Committee Member Rigby to approve the minutes as presented. A
second by Committee Member Moser. The motion carried.
Ayes: Engelken, Rigby and Moser
Nays: None
Abstain: None
Absent: None
3. Receive and review Second Quarter (FY 2010) Investment Report - M. Dolby
Finance Director Michael Dolby and Controller Phyllis Rinehart provided the Second Quarter
(FY 2010) Investment Report.
4. Receive and review Second Quarter (FY 2010) Purchasing Card Expenditures - M. Dolby
Finance Director Michael Dolby provided the Second Quarter (FY 2010) Purchasing Card
Expenditures. He noted the report was also provided by list of vendor this meeting.
5. Discuss possible scope of work of the Five Point projects financial transactions, contractor
billing concerns and proposed budget - C. Engelken/K. Askins
Chairman Engelken and City Attorney Knox Askins discussed possible scope of work of the
Five Points projects financial transactions, contractor billing concerns and proposed budget.
Fiscal Affairs Committee - Special Called Regular Meeting - May 11, 2010
2
It was the consensus of the Fiscal Affairs Committee that the audit be a forensic audit. The
following is the criteria to be included in the scope of work:
All Transactions of the Five Points Project.
Transactions between the C!ty and the Developer.
Financial Real Estate Transactions.
URS Billing as they apply to policies and procedures.
Determine whether the funds for the Type B Development Corporation were properly applied
to the project.
Knox Askins is to determine whether or not the committee can meet in Executive Session to
determine the list of questions for the auditors interview.
The committee will put together a list of vendors who might be able to conduct the audit. Mr.
Engelken has some names he was provided from HGAC and Knox Askins will also provide
some names.
Mr. Engelken will contact the vendors to see if they would be interested in handling a project
of this scope and nature.
The next meeting will be held on May 18, 2010 at 5:00 p.m. in the City Hall Council
Chambers.
6. Administrative Reports
City Manager Ron Bottoms reminded the committee that all the questions raised by the
committee had been answered.
7. Committee Comments
Matters appearing on agenda
A. Recognition of community members, city employee, and upcoming events
B. Inquiry of staff regarding specific factual information or existing policy
Committee members Engelken and Moser made comments.
8. Adjournment
There being no further business to come before the committee, the meeting was adjourned at
5: 32 p. m.
3
Respectfully submitted,
':1!1~ Mfjfi/
City Secretary
Approved this 18th day of May 2010
~