HomeMy WebLinkAbout09-20 & 21-10 Special Called Regular Meeting of Fiscal Affairs Committee
MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF THE FISCAL AFFAIRS
COMMITTEE
September 20 & 21, 2010
1. Call to Order
The meeting was called to order by Chairman Chuck Engelken at 5:00 p.m. on September
20, 2010.
Members of Committee Present: Board Members Chuck Engelken, Daryl Leonard, Louis
Rigby and Tommy Moser.
Members of Committee absent: None
Members of City Council. City Executive Staff and City Employees Present: City Manager
Ron Bottoms, Councilmember Jay Martin, Councilmember John Zemanek, Director of
Finance Michael Dolby Comptroller Phyllis Rinehart, Patrol Officer Sherman Moore, City
Attorney Knox Askins, Patrol Officer Chris Paige, Assistant City Manager John Joerns, Office
Coordinator Melisa Boaze, Director of Public Works Steve Gillett and Assistant City Secretary
Sharon Harris, Secretary III Robin Eldridge and Planning Director Tim Tietjens.
Others present: Chuck and Jane Rosa, Dottie Kaminski, Mr. and Mrs. Aguilar, Adam Yanelli,
Phillip Hoot, Mr. and Mrs. Nolley, David Janda, Mr. and Mrs. Ted Powell, Stephanie Harris
and Scott Kohler of Belt, Harris Pechacek LLLP.
2. Discuss and Review preliminary report from Belt Harris Pechacek, LLLP as a result of an
agreed upon Procedures engagement for the Town Plaza Project forensic audit - C.
Engelken
Stephanie Harris passed out the preliminary draft documents that were numbered and they
were picked up at the conclusion of the meeting.
Ms. Harris informed the Council before going into detail discussions that they found no
significant non-compliance issues. She noted there were things that could have been done
better and differently and these are all covered in the report and she would be going over in
detail this evening.
Ms. Harris went over the report page by page and item by item. Additionally, she answered
questions from Fiscal Affairs Committee Members when she finished.
At the conclusion of the discussions, the committee wanted to get the following answers prior
to reconvening the following evening:
1 ) To provide the appraised value of 109 and 111 San Jacinto.
2) To determine if the City was first, second or third lien holder on the property.
3) Did Garson Silvers in fact file bankruptcy or not?
Fiscal Affairs Committee - Special Called Regular Meeting - September 20 & 21,2010
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The Fiscal Affairs Committee recessed the meeting at 6:35 p.m.
The Fiscal Affairs Committee reconvened the meeting at 5:00 p.m. on September 21, 2010
and continued discussion and review of preliminary report from Belt Harris Pechacek, LLP as a
result of an agreed upon Procedures engagement for the Town Plaza Project forensic audit.
City Attorney Knox Askins provided the Committee with a report on the findings of Bankruptcy
and the lien holder status of the city on the property (See Exhibit A).
Ms. Harris informed the committee all references to Garson Silvers filing bankruptcy had been
stricken from the final document.
It was noted the City is the second lien holder on the tank removal.
Ms. Harris noted the appraised values are as follows:
109,111 and 117 San Jacinto -111 - $33,629 as of 1/1/2010,109 $7,375 as of 1/1/2010 with
improvements of $17,749 totaling $25,124.
117 San Jacinto $8,230 with $89,506 Improvements at a total of $97,736.
It was the consensus of the committee to take the final report to the City Council on
September 27,2010.
3. Administrative Reports
There were no reports.
4. Committee Comments
There were not any comments from the Committee.
Matters appearing on agenda
A. Recognition of community members, city employee, and upcoming events
B. Inquiry of staff regarding specific factual information or existing policy
5. Adjournment
There being no further business to come before the committee, the meeting was adjourned at
6:43 p. m.
Respectfully submitted,
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M,artha Gillett, TRMC
City Secretary
Approved thiJn'1.l'~f:1ltuv
Chuck Engelken, Chairman
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