HomeMy WebLinkAbout08-22-11 Regular Meeting of Fiscal Affairs Committee CHUCK ENGELKEN, CHAIR AO JOHN ZEMANEK
Councilmember District 2 Councilmember At -Large A
Ag DARYL LEONARD v m
Alternate Member 1
Councilmember District 3 JAY MARTIN
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`kit �..,,�, Councilmember District 5
TOMMY MOSER j Alternate Member 2
Councilmember District 4
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
AUGUST 22, 2011
The Fiscal Affairs Committee met on August 22, 2011, at 5:00 p.m. in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Committee Members present
were Daryl Leonard and Tommy Moser. Alternate Members present: John Zemanek and Jay
Martin.
2. Consider approval of Minutes of the August 22, 2011, and August 15, 2011, meetings of the
Fiscal Affairs Committee — P. Fogarty
Committee Member Moser moved to approve the minutes of the August 1, 2011, and August 15,
2011, meetings of the Fiscal Affairs Committee. Committee Member Leonard seconded. MOTION
PASSED.
Ayes: Chairman Engelken; Committee Members Moser and Leonard
Nays: None
Absent: None
3. Approve and sign engagement letters from Null - Lairson for the La Porte Development
Corporation — M. Dolby
Tom Pedersen of Null - Lairson presented engagement letters for the La Porte Development
Corporation for discussion. Mr. Pedersen also confirmed they will be looking at controls over
Emergency Medical Services (EMS).
Alternate Member Martin questioned if the audit process was an ongoing process or if it had a
beginning date and an ending date. Mr. Pedersen reported the audit will begin the middle of
September by documenting controls, performing a risk assessment and begin to plan the year end
procedures for the month of December and then a report issued.
Committee member Leonard questioned how the firm requests documents indicating purchases.
Mr. Pedersen responded that, for cost purposes, the firm begins with the documents provided by
staff; and if there is a need for more records or different records, then they ask for them or use
other sources. Committee member Leonard also asked Mr. Pedersen if he considered it to be a
forensic audit or just a review of the information. Mr. Pedersen responded he does not consider it to
be a forensic audit.
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August 22, 2011, Fiscal Affairs Committee Minutes
Committee Member Moser moved to approve the engagement letter from Null - Lairson for the 2011
audit of the La Porte Development Corporation. Committee Member Leonard seconded. MOTION
PASSED.
Ayes: Chairman Engelken, Committee Members Moser and Leonard
Nays: None
Absent: None
4. Review and discuss proposed resolution for GASB 54 — M. Dolby
Finance Director Michael Dolby presented a proposed resolution for GASB 54 for discussion.
The committee agreed to amend the resolution, in part, to read: The City Council delegates
authority to assign fund balance for a specific purpose following approval by the Fiscal
Affairs Committee to the City Manager of the City of La Porte before approval by full City
Council.
5. Set date for next meeting — M. Dolby
The Committee set September 12, 2011, at 5:00 p.m. as the date and time for the next meeting.
6. Administrative Reports — R. Bottoms
There was no administrative report.
7. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
There were no Committee comments.
8. Adjourn — There being no further business, Committee Member Moser moved to adjourn the
meeting. Committee Member Leonard seconded. Motion Passed.
The meeting was adjourned at 5:17 p.m.
Respectfully submitted,
a titta.
Patrice Fogarty, City'Secretty
Passed and approved on the 12 day of September, 2011.
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Chairman Chuck Engelken
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August 22, 2011, Fiscal Affairs Committee Minutes