HomeMy WebLinkAbout10-10-11 Regular Meeting of Fiscal Affairs Committee CHUCK ENGELKEN, CHAIR JOHN ZEMANEK
Councilmember District 2 L Councilmember At -Large A
O s q Alternate Member 1
DARYL LEONARD ,O
Councilmember District 3 JAY MARTIN
Councilmember District 5
TOMMY MOSER 1 Alternate Member 2
Councilmember District 4
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
OCTOBER 10, 2011
The Fiscal Affairs Committee met on October 10, 2011, at 5:00 p.m. in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:02 p.m. Committee Members present
were Daryl Leonard and Tommy Moser. Alternate Members present: John Zemanek and Jay
Martin.
2. Consider approval of Minutes of the September 12, 2011, meeting of the Fiscal Affairs
Committee — P. Fogarty
Committee Member Leonard moved to approve the minutes of the September 12, 2011, meeting of
the Fiscal Affairs Committee. Committee Member Moser seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Members Moser and Leonard
Nays: None
3. Receive report from the auditors on the status of interim feedback — M. Dolby
Tom Pederson with Null Lairson reported accomplishing the following interim fieldwork:
1) Documentation of controls
a. Cash
b. Capital Assets
c. Expenditures and Accounts Payable
d. Payroll and Related Liabilities
e. Tax Revenues and Receipts
f. EMS Revenues and Receipts
g. Municipal Court Revenues and Receipts
h. Utility Revenues and Receipts
i. Debt and Debt Service Expenditures
2) Tests of controls performed
a. Bids
b. Expenditures
c. Procurement card transactions; and
d. Payroll
3) Other audit procedures performed
a. Compliance with Public Funds Investment Act; and
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October 10, 2011, Fiscal Affairs Committee Minutes
b. Review of minutes of City Council meetings
4) Agreed upon procedures — 4B Corporation
a. Documentation of controls over expenditures; and
b. Review of expenditures
4. Set date for next meeting — M. Dolby
The Committee set October 24, 2011, at 5:00 p.m., as the date and time for the next meeting.
5. Administrative Reports — R. Bottoms
There was no administrative report.
6. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
There were no Committee comments.
7. Adjourn — There being no further business, Committee Member Moser moved to adjourn the
meeting. The meeting was adjourned at 5:14 p.m.
R pectfully submitted,
i « ice! 114/J1411
Patrice Fogarty, City g ecreta
Passed and approved on the 24 ay of October, 2011.
C�
Chairman Chuck Erigelken
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October 10, 2011, Fiscal Affairs Committee Minutes