HomeMy WebLinkAbout07-23-12 Fiscal Affairs Committee MeetingCHUCK ENGELKEN, CHAIR
Councilmember District 2
Committee Member
DARYL LEONARD
Councilmember District 3
Committee Member
TOMMY MOSER
Councilmember District 4
Committee Member
JOHN ZEMANEK
Councilmember At -Large A
Alternate Member 1
JAY MARTIN
Councilmember District 5
Alternate Member 2
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
JULY 23, 2012
The Fiscal Affairs Committee met on July 23, 2012, at 5:00 p.m. in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:02 p.m. Committee Members present
were Daryl Leonard and Tommy Moser. Also in attendance was Alternate Member 1, John
Zemanek, who arrived at 5:10 p.m.
2. Consider approval of Minutes of the April 23, 2012, meeting of the Fiscal Affairs Committee —
P. Fogarty
Committee member Leonard moved to approve the minutes of the April 23, 2012, meeting of the
Fiscal Affairs Committee. Committee member Moser seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Members Moser and Leonard
Nays: None
Absent: None
3. Receive and approval annual review of the Investment Policy — M. Dolby
Finance Director Michael Dolby presented the annual Investment Policy and informed there were
no changes to the Investment Policy; and no action was required by the Committee members.
4. Receive and review Third Quarter (FY2012) Investment Report — M. Dolby
Treasurer Shelley Wolny presented the Third Quarter (FY2012) Investment Report.
Committee member Moser asked Treasurer Shelley Wolny to clarify that she indicated the City of
La Porte has $60 million invested. Treasurer Shelley Wolny responded yes.
5. Receive and approve the Audit Engagement Letters for the fiscal year ending September 30,
2012 — M. Dolby
Finance Director Michael Dolby and Auditor Tom Pedersen, of Whitley Penn LLP, presented the
Audit Engagement Letters for the fiscal year ending September 30, 2012.
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July 23, 2012 Fiscal Affairs Committee Minutes
Alternate Member 1, John Zemanek, arrived at the table at 5:10 p.m
Chairman Engelken asked Committee members if there were any areas of the City they wished to
have audited for the year. Committee members responded none at this time. Chairman Engelken
directed Finance Director Michael Dolby and Auditor Tom Pedersen to perform the standard audit.
Alternate Member 1 Zemanek questioned if audits were done on external vendors that collect
funds on behalf of the City. Mr. Pedersen responded these areas are typically not tested.
Finance Director Michael Dolby advised staff would confirm if an internal audit can be conducted on
fees collected by Republic Waste. Chairman Engelken requested Mr. Dolby provide a report of
findings to the full City Council.
Chairman Engelken requested the report and staff conclusions regarding the remittance of sales
taxes for Food Fair.
Committee member Leonard moved to approve the Audit Engagement Letters for the fiscal year
ending September 30, 2012. Committee member Moser seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Members Moser and Leonard
Nays: None
Absent: None
6. Receive and review months of March, April and May (FY2012) Purchasing Card Expenditures
— M. Dolby
Finance Director Michael Dolby presented the months of March, April and May (FY2012)
Purchasing Card Expenditures.
Chairman Engelken advised staff to continue providing the purchasing card expenditures on a
quarterly basis.
Committee member Moser questioned if there was a possible incentive for business advantages for
the local vendors in the City of La Porte. Mr. Dolby advised he would check with the Legal
Department and report back.
7. Consider approval or other action regarding reimbursement to Mayor Rigby for City
Manager recruitment expenditure (dinner Rigbys/Alexanders) — Chairman Engelken
Chairman Engelken commented this item is a request for reimbursement to Mayor Rigby for dinner
expenses during the City Manager recruitment phase (dinner: Rigbys/Alexanders).
Alternate Member 1, John Zemanek commented there was an ordinance adopted by Council that
the city would not pay for Councilmembers' spouse expenses at functions like dinners.
Chairman Engelken questioned if the date of the receipt was prior to the employment contract being
signed by City Manager Corby Alexander. City Secretary informed the dinner was during the time
the contract was being negotiated, and the Alexanders were in town searching for a home. Ms.
Fogarty added there is an ordinance in place governing city council travel, which includes language
regarding spouse's dinners.
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July 23, 2012 Fiscal Affairs Committee Minutes
Committee members Leonard and Moser to get a legal ruling on whether this is a reimbursable
expense in that there is a travel ordinance which might govern.
8. Set date for next meeting — M. Dolby
The Committee set October 22, 2012, at 5:00 p.m., as the date and time for the next meeting.
9. Administrative Reports — C. Alexander
City Manager Corby Alexander distributed information and discussed the history of sales tax
revenues.
10. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
Chairman Engelken welcomed City Manager Corby Alexander to his first Fiscal Affairs meeting.
11. Adjourn
There being no further business, Chairman Chuck Engelken moved to adjourn the meeting. The
meeting was adjourned at 5:34 p.m.
R pectfully submitted,
Patrice Fogarty, ZQSecretVy
Passed and approved on the 4th day of September, 2012.
Chairman Chuck Ertgelken
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July 23, 2012 Fiscal Affairs Committee Minutes