HomeMy WebLinkAbout05-13-13 Fiscal Affairs Committee Meeting minutesCHUCK ENGELKEN, CHAIR
Councilmember District 2
Committee Member
DARYLLEONARD
Councilmember District
Commilee Member
TOMMY MOSER
Councilmember District 4
Committee Member
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JOHN ZEMANEK
Councilmember AtLargeA
Alternate Member 1
JAY MARTIN
Ccuncilmember District 5
Alternate Member 2
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
MAY 13, 2013
The Fiscal Affairs Committee met on May 13, 2013, at 5:00 p.m. in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:02 p.m. Committee Member Tommy
Moser was present. Absent: Committee Member Leonard and Alternate Member 1 Zemanek. Jay
Martin, Alternate Member 2, arrived at 5:12 p.m. Also present were City Secretary Patrice Fogarty,
City Manager Corby Alexander, Assistant City Manager Traci Leach, Finance Director Michael
Dolby, Controller Phyllis Rinehart and Treasurer Shelley Wolny.
2. Consider approval of Minutes of the March 11, 2013, meeting of the Fiscal Affairs Committee
— P. Fogarty
Committee member Tommy Moser moved to approve the minutes of the March 11, 2013, meeting.
Chairman Engelken seconded. MOTION PASSED.
Ayes: Chairman Engelken and Committee Member Moser
Nays: None
Absent: Committee Member Leonard, Alternate Member 1 Zemanek
and Alternate Member 2 Martin
3. Receive and review Second Quarter (FY 2013) Investment Report — M. Dolby
Treasurer Shelley Wolny presented an overview of the Second Quarter (FY2013) Investment
Report.
Committee Member Moser questioned if $67 million is invested. Treasurer Shelley responded yes.
Chairman Engelken questioned how the City is doing in terms of the rising stock market. Treasurer
Shelley Wolny responded the outlook has not changed for the bond market; the City is not in the
stock market.
4. Receive and review months of December (FY2012) January, February, and March (FY 2013)
Purchasing Card Expenditures — M. Dolby
Finance Director Michael Dolby provided an overview of the December (FY2012), January,
February, and March (FY 2013) Purchasing Card Expenditures.
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May 13, 2013, Fiscal Affairs Committee Minutes
There were no questions. Chairman Engelken advised staff to continue providing Purchasing Card
Expenditures for review.
5. Set date for next meeting — P. Rinehart
The Committee set July 22, 2013, at 5:00 p.m., as the date and time for the next meeting.
Finance Director Michael Dolby questioned the Committee if they would like staff to add a policy in
the Purchasing Manual to give preference to La Porte businesses when doing business. Chairman
Engelken and Committee Member Moser responded yes. City Manager Corby Alexander advised a
draft policy will be available at the meeting in July for review.
6. Administrative Reports —C. Alexander
City Manager Corby Alexander gave the Finance Department and Purchasing Division kudos for
signing a contract for electrical service and saving the City $110,000.00 over the three year contract
life, which begins at the expiration of the City's current electricity contract.
7. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
There were no committee comments.
8. Adjourn
There being no further business, Committee Member Moser moved to adjourn the meeting at
5:20 p.m. Alternate Member 2 Martin seconded.
R pectfully submitted,
Patrice Fogarty, Ity Sec etary
Passed and approved on t e �� dday of . 2013.
diudtl
Chairman Chuck Engelken
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May 13, 2013, Fiscal Affairs Committee Minutes