HomeMy WebLinkAbout07-22-13 Fiscal Affairs Committee Meeting minutesCHUCK ENGELKEN, CHAIR
Councilmember District 2
Committee Member
DARYL LEONARD
Councilmember District 3
Committee Member
TOMMY MOSER
Councilmember District 4
Committee Member
JAY MARTIN
Councilmember District 5
Altemate Member 1
VACANT
Altemate Member 2
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
JULY 22, 2013
The Fiscal Affairs Committee met on July 22, 2013, at 5:00 p.m. in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Committee Members Tommy
Moser, Daryl Leonard and Jay Martin were present. Also present were City Secretary Patrice
Fogarty, City Manager Corby Alexander, Assistant City Manager Traci Leach, Finance Director
Michael Dolby, Controller Phyllis Rinehart and Treasurer Shelley Wolny.
2. Consider approval of Minutes of the May 13, 2013, meeting of the Fiscal Affairs Committee —
P. Fogarty
Committee member Daryl Leonard moved to approve the minutes of the May 13, 2013, meeting.
Committee member Tommy Moser seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Members Moser, Leonard
and Martin
Nays: None
Absent: None
3. Receive and review Third Quarter (FY 2013) Investment Report — M. Dolby
Treasurer Shelley Wolny presented an overview of the Third Quarter (FY2013) Investment Report.
Committee member Martin questioned who determines the benchmark. Treasurer Shelley Wolny
responded staff determines the benchmark based on the six-month Treasury bill.
4. Receive and review months of April (FY 2013) and May (FY 2013) Purchasing Card
Expenditures — M. Dolby
Finance Director Michael Dolby provided an overview of the April (FY 2013) and May (FY 2013)
Purchasing Card Expenditures.
Chairman Engelken commented it appear 30 percent of the purchases are in the corporate limits of
La Porte. Finance Director Michael Dolby informed employees are encouraged to shop La Porte.
Committee member Moser questioned an expenditure to Dixie Flags. City Manager Corby
Alexander advised he will confirm the expenditure and advise the committee.
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July 22, 2013, Fiscal Affairs Committee Minutes
5. Receive and approve the Audit Engagement Letters for the fiscal year ending September 30, 2013
— M. Dolby
Tom Pedersen with Whitley Penn provided an overview of the Audit Engagement Letters for the
fiscal year ending September 30, 2013. Mr. Pedersen advised the committee if the expenditure of
federal funds is in excess of $500,000.00, Whitley Penn will come back to the committee with
modification to the engagement letters with the appropriate language in the documents.
The committee directed Finance Director Michael Dolby to focus the particular audit on the Parks
and Recreation Department.
Chairman Engelken asked what type of audit should be performed to assure accurate collection of
sales taxes. Finance Director Michael Dolby informed consultants review city receipts on a monthly
basis; staff receives a Stars Report with city sales taxes; every six weeks a report is received from
the Comptroller's Office with new permits; and staff reviews the addresses to confirm they are in the
city limits.
Committee member Tommy Moser moved to approve the Audit Engagement Letters for the fiscal
year ending September 30, 2013. Committee member Daryl Leonard seconded. MOTION
PASSED.
Ayes: Chairman Engelken, Committee Members Moser, Leonard
and Martin
Nays: None
Absent: None
6. Set date for next meeting — M. Dolby
The Committee set October 28, 2013, at 5:00 p.m., as the date and time for the next meeting.
7. Administrative Reports — C. Alexander
City Manager Corby Alexander reported budget meetings are tentatively scheduled for the week of
August 12, 2013.
8. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
Committee member Tommy Moser questioned an expenditure to Monte Carlo Hotel and Casino.
Finance Director Michael Dolby advised he will confirm the expenditure and advise the committee.
9. Adjourn
There being no further business, Committee Member Daryl Leonard moved to adjourn the meeting
at 5:24 p.m. Committee member Tommy Moser seconded.
z
pectfully submitted,
Patrice Foga y, 61y Secketary
Passed and approved on the 4-. - day of 2013.
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Chairman Chuck Engelken
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July 22, 2013, Fiscal Affairs Committee Minutes