HomeMy WebLinkAbout01-27-14 Fiscal Affairs Committee Meeting minutesCHUCK ENGELKEN, CHAIR
Councilmember District 2
Committee Member
DARYL LEONARD
Councilmember District 3
Committee Member
TOMMY MOSER
Councilmember District 4
Committee Member
JAY MARTIN
Councilmember District 5
Alternate Member 1
DOTTIE KAMINSKI
Councilmember At Large 6
Alternate Member 2
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
JANUARY 27, 2014
The Fiscal Affairs Committee met on January 27, 2014, at 5:00 p.m., in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Present were Committee
Members Tommy Moser and Daryl Leonard, and Alternate Member 1 Jay Martin. Also present
were City Secretary Patrice Fogarty, City Manager Corby Alexander, Assistant City Manager Traci
Leach, Finance Director Michael Dolby, Controller Phyllis Rinehart and Treasurer Shelley Wolny.
Alternate member 2 Dottie Kaminski was absent.
2. Consider approval of Minutes of the October 28, 2013, meeting of the Fiscal Affairs
Committee — P. Fogarty
Committee member Leonard moved to approve the minutes of the October 28, 2013, meeting.
Committee member Moser seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Members Moser and Leonard
Nays: None
Absent: None
3. Receive and review First Quarter (FY 2014) Investment Report — M. Dolby
Treasurer Shelley Wolny presented the First Quarter (FY 2014) Investment Report and provided a
summary.
Committee member Leonard questioned why is there a difference with the average investment
returns. Treasurer Wolny responded the difference has to do with timing.
4. Receive and review months of September (FY 2013), October (FY2013) and November
(FY2013) Purchasing Card Expenditures — M Dolby
Finance Director Michael Dolby presented the Purchasing Card Expenditures for months of
September (FY 2013), October (FY 2013) and November (FY 2013).
5. Discussion regarding Franchise Fee Audit and present results of Request for Proposal
(RFP) — M. Dolby
Finance Director Michael Dolby presented a summary.
Committee members directed the Finance Director to bring this item back to the full City Council.
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January 27, 2014, Fiscal Affairs Committee Minutes
6. Discussion regarding expansion of Procurement Card (P-card) Program — M. Dolby
Purchasing Manager Cherell Daeumer presented a summary.
Jay Martin, Alternate Member 1, suggested staff set up an account with vendors that allow the City
to pay once a month and eliminate high recurring charges. Purchasing Manager Cherell Daeumer
responded, staff can get with the vendors and inquire to see if recurring charges can be avoided.
7. Set date for next meeting — M. Dolby
The Committee set March 10, 2014, at 5:00 p.m., as the date and time for the next meeting.
8. Administrative Reports — C. Alexander
There were no Administrative Reports.
9. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
There were no Committee Comments.
10. Adjourn
There being no further business, the meeting was adjourned at 5:20 p.m.
Re ectFully submitted,
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Patrice Fogarty, Ci cretary el
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Passed and approved on the day of t�'a► d1 2 l So
Chairman Chuck En elken
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January 27, 2014, Fiscal Affairs Committee Minutes