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HomeMy WebLinkAbout07-28-14 Fiscal Affairs Committee Meeting minutesCHUCK ENGELKEN, CHAIR Councilmember District 2 Committee Member DARYL LEONARD Councilmember District 3 Committee Member TOMMY MOSER Councilmember District 4 Committee Member JAY MARTIN Councilmember District 5 Alternate Member 1 DOTTIE KAMINSKI Councilmember At Large B Alternate Member 2 MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE JULY 28, 2014 The Fiscal Affairs Committee met on July 28, 2014, at 5:00 p.m., in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1. Call to Order Chairman Chuck Engelken called the meeting to order at 5:02 p.m. Present were: Committee Member Tommy Moser, Daryl Leonard and Alternate Member 1 Jay Martin. Absent: Alternate Member 2 Dottie Kaminski. Also present were City Secretary Patrice Fogarty, City Manager Corby Alexander, Finance Director Michael Dolby, Controller Phyllis Rinehart, Treasurer Shelley Wolny and Purchasing Manager Cherell Daeumer. 2. Consider approval of Minutes of the April 28, 2014, meeting of the Fiscal Affairs Committee — P. Fogarty Committee member Leonard moved to approve the minutes of the March 10, 2014, meeting. Committee member Moser seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Member Moser and Leonard Nays: None Absent: Alternate Committee. Member 2 Kaminski 3. Receive and review Third Quarter (FY2014) Investment Report — M. Dolby Treasurer Shelley Wolny provided the Third Quarter (FY2014) Investment Report. 4. Receive and review month of March, April and May (FY2014) Purchasing Card Expenditures — M Dolby Finance Director Michael Dolby presented the month of March, April and May (FY2014) Purchasing Card Expenditures. Committee Member Moser asked if there is a policy in place to give La Porte businesses a 5 percent advantage when bidding. Purchasing Manager Cherell Daeumer responded no. Finance Director Michael Dolby advised the Committee that Staff will bring a policy before them. Alternate Member 1 Jay Martin said he noticed that Southern Tire Mart is listed as one of the Top 20 Vendors and asked if La Porte Tire places bids. Purchasing Manager Cherell Daeumer advised she will check with the Public Works Department and confirm. Committee Member Moser asked if the City receive funds back with the Buy Board. Purchasing Manager Cherell Daeumer responded the City receives a small rebate on purchases. Page 1 of 2 July 28, 2014, Fiscal Affairs Committee Minutes 5. Set date for next meeting — M. Dolby The Committee set September 22, 2014, at 4:30 p.m., as the date and time for the next meeting. 6. Administrative Reports — C. Alexander City Manager Corby Alexander congratulated the Finance Department for receiving the Platinum Leadership Circle Award from the Comptroller's Office. 7. Committee Comments — Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. There were no Committee Comments. 8. Adjourn There being no further business, Committee Member Moser moved .to adjourn the meeting at 5:18 p.m. Committee Member Leonard seconded. MOTION PASSED. Respectfully submitted, at ce Fogarty, City Secretary Pd Passed and approved on th day of 014 9" . . r Chairman Chuck Engel en Page 2 of 2 July 28, 2014, Fiscal Affairs Committee Minutes