HomeMy WebLinkAbout10-27-14 Fiscal Affairs Committee Meeting minutes CHUCK ENGELKEN,CHAIR JAY MARTIN
Councilmember District 2 Councilmember District 5
Committee MemberpF O Altemate Member 1
DARYL LEONARD A DOTTIE KAMINSKI
Councilmember District 3 v " �'`�.m Councilmember At Large B
Committee Member e ber
Alternate Member 2
TOMMY MOSER rexAs
Councilmember District 4
Committee Member
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
OCTOBER 27, 2014
The Fiscal Affairs Committee met on October 27, 2014, at 4:30 p.m., in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 4:31 p.m. Present were: Committee
Member Tommy Moser, Alternate Member 1 Jay Martin and Alternate Member 2 Dottie Kaminski,
who arrived at 4:42 p.m. Absent: Committee Member Daryl Leonard. Also present were City
Secretary Patrice Fogarty, City Manager Corby Alexander, Assistant City Manager Traci Leach,
Finance Director Michael Dolby, Treasurer Shelley Wolny, Controller Phyllis Rinehart, and
Purchasing Manager Cherell Daeumer.
Alternate Member 1 Jay Martin will vote in these proceedings because regular Committee Member
Daryl Leonard is absent. Alternate Member 2 Dottie Kaminski will not vote in these proceedings.
2. Consider approval of Minutes of the September 22, 2014, meeting of the Fiscal Affairs
Committee—S. Harris
Committee Member Moser moved to approve the minutes of the September 22, 2014, meeting.
Alternate Member 1 Martin seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Member Moser and Alternate
Member 1 Martin
Nays: None
Absent: Committee Member Leonard
3. Receive and review Fourth Quarter(FY2014) Investment Report—M. Dolby
Treasurer Shelley Wolny presented the Fourth Quarter (FY2014) Investment Report and reported
the Portfolio Earnings are 116 percent of what the City budgeted.
4. Receive and review month of June, July and August(FY2014) Purchasing Card Expenditures
—M. Dolby
Purchasing Manager Cherell Daeumer presented the months of June, July and August (FY2014)
Purchasing Card Expenditures.
5. Consider approval or other action regarding a recommendation to the La Porte City Council
to amend the City of La Porte's Investment Policy-S. Wolny
Treasurer Shelley Wolny presented a summary.
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October 27,2014, Fiscal Affairs Committee Minutes
Chairman Engelken commented there seems to be a bit of a lag since the Public Investment Act
was updated during the 2013 Legislative Session and revisions are just now being made by the
City. Treasurer Shelley Wolny advised some of the changes have been previously included, and
the new items are clean-up items.
Committee Member Moser moved to approve the recommendation to the La Porte City Council to
` amend the City of La Porte's Investment Policy. Alternate Member 1 Martin seconded. MOTION
PASSED.
Ayes: Chairman En elken Committee Member Moser, and Alternate
Y 9 >
Member 1 Martin
Nays: None
Absent: Committee Member Leonard
6. Receive and review Local Bidder Preference Policy and Local Bidder Preference Application
— M. Dolby
Purchasing Manager Cherell Daeumer presented a summary. Sections 271.905 and 271.9051 of
the Texas Local Government Code allow a municipality to have a local bidder's preference policy.
Per the Fiscal Affairs recommendation, the threshold was lowered from $50,000 to $25,000 to also
include formal quotes. The City Attorney recommended removal of best value language to comply
with state statutes. The policy would only apply to quotes/bids awarded to lowest responsible
bidder.
7. Set date for next meeting —M. Dolby
The Committee set January 26, 2015, at 5:00 p.m., as the date and time for the next meeting.
8. Administrative Reports—C. Alexander
City Manager Corby Alexander had nothing additional to report.
9. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
Committee member Moser commented the economy is good.
10.Adjourn
There being no further business, Committee Member Moser moved to adjourn the meeting at
4:58 p.m. Committee Member Martin seconded. MOTION PASSED.
R pectfully submitted,
Patrice Fogarty, Ity Secret
Passep and approved on the' �Cday of , 2014.
Chairman Chuck Eng en
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October 27,2014, Fiscal Affairs Committee Minutes