HomeMy WebLinkAbout03-23-15 Fiscal Affairs Committee Meeting minutes CHUCK ENGELKEN,CHAIR
JAY MARTIN
Councilmember District 2
Committee Member F Councilmember District 5
O �� i A Alternate Member 1
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DARYLLEONARD ,; "9
Councilmember District 3 v > m CounciDOTTIElmember
K t Large I
Committee Member CouncilmemberAt Large B
Alternate Member 2
TOMMY MOSER rew,s
Councilmember District 4
Committee Member
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
MARCH 23, 2015
The Fiscal Affairs Committee met on March 23, 2015, at 5:00 p.m., in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Present were: Committee
Members Tommy Moser and Daryl Leonard, Alternate Member 1 Jay Martin and Alternate Member
2 Dottie Kaminski. Also present: City Secretary Patrice Fogarty, City Manager Corby Alexander,
Assistant City Manager Traci Leach, Finance Director Michael Dolby and Controller Phyllis
Rinehart.
2. Consider approval of Minutes of the January 26, 2015, meeting of the Fiscal Affairs
Committee—P. Fogarty
Committee Member Moser moved to approve the minutes of the January 26, 2015 meeting.
Committee Member Leonard seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Members Leonard and Moser
Nays: None
Absent: None
Alternates members do not vote unless taking the place of an absent Committee member, in which case Alt.1 steps up to member
status. If two Committee members are absent,Alt.2 steps up,as well. They are then authorized to vote.
3. Receive presentation of the 2014 Comprehensive Annual Financial (CAFR) Report — M.
Dolby
Finance Director Michael Dolby presented the 2014 Comprehensive Annual Financial (CAFR)
Report and Tom Pederson with Whitley Penn presented a PowerPoint Presentation and explained
the process and audit plan. Mr. Pederson informed a clean opinion was issued on the financial
statements, and the total tax collection rate is 101%.
4. Discuss audit contract renewal — M. Dolby
Finance Director Michael Dolby presented the audit contract renewal for discussion and requested
one more year of service with Whitley Penn to perform the September 30, 2015, year end audit.
Mr. Dolby stated one more year is requested with Whitley Penn because of the City's
implementation of One Solution. However, Committee members expressed a desire to change
auditing firms as matter of policy when the same auditors have been used for several years in a
row.
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March 23,2015, Fiscal Affairs Committee Minutes
Committee Member Leonard moved to send out an RFP for new auditors. Councilmember Moser
seconded. MOTION PASSED.
Ayes: Chairman Engelken, Committee Members Leonard and Moser
Nays: None
Absent: None
5. Set date for next meeting —M. Dolby
The Committee set May 11, 2015, at 5:00 p.m., as the date and time for the next meeting.
6. Administrative Reports—C. Alexander
There were no Administrative Reports.
7. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
There were no Committee Member comments.
8. Adjourn
There being no further business, Committee Member Moser moved to adjourn the meeting at
5:42 p.m. Committee Member Leonard seconded. MOTION PASSED.
R ectfully submitted,
Patrice Fogarty, C i Secr&fary
Passed and approved on the day of , 2015.
6" ow-'&
Chairman Chuck ngelken
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March 23,2015, Fiscal Affairs Committee Minutes
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