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Home My WebLink About02-18-1987 Meeting GOLF COURSE ADVISORY HEETING FEBRUARY 18, 1987 • Mr. Brad o ened the me Y P eting. The first item of old business was a review of final discussions with American Golf. Mr. Stan Sherwood called roll. Those present; Dave Brady, Dick Hayes, Mr. Roper, Rudy Wheeler, Jack Humphrey and Dennis Dunham and Financial Advisor's Dave Fetzer and Pete Fisher with Moroney & Beisner. Item 4~1 - On December 8th the City Council did authorize the City Manager to visit with American Golf Corporation and enter into initial negotiations. That direction was given as a result of a recommendation which came from this board to the City Council. A tax certificate which was reviewed by Financial Advisor, Dave Fetzer, prohibiting the City of La Porte, Texas from entering into a long term contract with any outside management corporation. Dr. Wheeler suggested that the City could employ a golf professional or some type of professional that could be a salaried individual and could have incentives based on incidentals other than the green fee or~ buggies on a contraci.;ual basis. Bob Herrera responded saying if they're willing to enter into a contract that won't be longer than five years with a 2-year escape clause for the City, then that's possible. Dave Brady, suggested that they make that one of the items for the next meeting. John Joerns passed around a handout for the members which included a review of progress made and a status report., The first item was the Design Contract with Riviere-Marr Incorporated. _ Dennis Dunham asked if the driving range was too far away, did they change that? Mr. Joerns responded that the designer relocated the maintenance facilities and the cart storage facility away from Wharton Weems Boulevard to the area immediately East of the 1st Street ROW. Dave Brady, commented that looking at what~s completed down the line we have had a lot tremendous work done by in-house staff and they've put themselves in a position to know as much or more about a Golf Course than most cities ever get down the line. The next item discussed was the progress for Civil Engineering Services with Espey Huston & Associates retained to prepare a design engineering report that addressed the effluent transfer line and the Golf Cart Pedestrian Tunnel. Item C is the architectural services with Ray de la Reza Architect recommended by staff to perform the Architect Services necessary for the design of the club .house facility, a maintenance shop building, an open air cart storage and a . parking lot. This proposed contract has not been taken to Council for approval and negotiations have been suspended. ~ y • Page 2 of 2 Golf Course Advisory Meeting February 18, 1987 Item D is progress of services that have been provided by the City; i.e. working with the design firm on the plans and specs, application for the amended waste discharge permit, technical reviews, and publication of a notice of application in the newspaper to give the community an opportunity to respond to the application. The next item that we provided in-house was to establish project control for construction layout and the construction staking, route layout and the routing, including boundary survey and the lakes. Additional in-housework includes the design and preparation of plans and specifications for the entrance road, the waterline and the sewer line that will serve the maintenance facility and pro shop facility. The City is also providing the rough clearing in-house. • Item 5.was also taken on in-house, providing the survey base line and the data for the design of the effluent transfer system. The expenses associated with these items 1-5 have been absorbed by the operation budgets of the departments involved except for the costs associ-aced with the machinery. The boundary survey and the preparation of the legal description of the pl,~t was completed long ago. Pat O'Mally passed out copies of the schedule and discussed each item from start to completion and demonstrated how the course could be completed this year. The committee discussed getting the community involved by having a contest to name the course. A committee will be set-up to judge. The committee also discussed items for the next meeting which should include how to manage the course for the long and short term, critical points, greens-keeper, and budget. Meeting was adjourned. PASSED AND APPROVED: • THIS THE DAY OF 1987 DAVID BRADY, CHAIRMAN . ~' Q NOTES GOLF COURSE ADVISORY BOARD MEETING • FEBRUARY 18, 1987 A. DESIGN CONTRACT OF 18 HOLE GOLF COURSE RIVIERE-MARR, INC. PERCENT AMOUNT AMOUNT COMPLETE BUDGETED SPENT Schematic Phase *100 ~ $10,000 $10,000 Development of schematic drawing(s) illustrating the relationship `~ of the pro shop, maintenance facility, cart storage area, putting green, driving range, and layout of the 18 hole golf course. PERCENT AMOUNT AMOUNT COMPLETE BUDGETED SPENT Design Development & ~ 90~ $35,000 $21,000 Construction Documents Phase • Development of plans and specifications and other fix and describe the project in sufficient detail to bid on construction of the eighteen (18) hole its related facilities. PERCENT AMOUNT COMPLETE BUDGETED Construction Phase ~ 0°6 $60,000 documents to for contractors golf course and AMOUNT SPENT $ -0- The designer shall assist the City in the award and administration of the construction contract to insure the facilities are built in accordance with the contract documents, plans and specifications. The designer shall also assist City of La Porte in reviewing and approving any proposed changes in the scope of the work. ~' ~ ~ ~ Page 2 of 4 • B. CIVIL ENGINEERING SERVICES ESPEY, HUSTON & ASSOCIATES PERCENT AMOUNT AMOUNT COMPLETE BUDGETED SPENT Scope of Services '~ 10~ $30,000 $ -0- The consultant has been retained to prepare a Design Engineering Report, that addresses (1) the effluent transfer pumping station, (2) an 8-inch force main with appurtenances, and (3) golf cart/ pedestrian tunnel for review by the City. Upon approval, the consultant shall prepare construction drawings and develop contract documents and specifications. If authorized, the consultant shall also provide contract administration services. C. ARCHITECTURAL SERVICES REY DE LA REZA, AIA ARCHITECTS, INC. PERCENT AMOUNT AMOUNT COMPLETE BUDGETED SPENT ~ o~ $33,000 $ -o- • The firm of Rey de la Reza AIA Architects, Inc. has been recommended by staff to perform the architectural services necessary for the design of a club house facility, a maintenance shop building, an open air cart storage, and a parking lot. Because of the discussions with American Golf, this proposed contract has not been taken to Council for approval. The Architect has been notified of the City's position and negotiations have been suspended until the City reviews its financial position, as it may be necessary to reduce the proposed scope of work. D. S1~RVICES PROVIDED BY THE CITY OF LA PORTE 1. Application for Amended Waste Discharge Permit DATE ~ COMPLETE ACTION 08/11/86 *100~ Application for Amended Discharge Permit 12/31/86 '100% Technical Review 02/11/87 *100% Published Notice of Application 03/13/87 *N/A 30 Day Period for Public Response • ~. ~ ~ Page 3 of 4 • 2. Established Project Control for Construction Layout DATE ~ COMPLETE ACTION Complete *100~ Enter Property Corners and Route Layout on Computer Complete X100% Retrieve and Protect Property Corners 02/28/87 * 35~ Stake Routing of Course and Lakes. 02/28/87 * 10~ Stake Drainageways 3. Design and Preparation of Plans and Specifications for: a. Entrance Road b. Water Line c. Sewer Line TARGET DATES % COMPLETED ACTION 03/14/87 ~ 10~ Design and Review Plans and Specifications • 4. Rough Clearing of Fairways, Greens, Tees, Lakes and Drainageways TARGET DATES % COMPLETED ACTION 03/28/87 ~ 20~ Complete Rough Clearing 5. Provide Survey Baseline and Data for Design of Effluent Transfer Station by Espey, Huston and Associates, Inc. TARGET DATES % COMPLETED ACTION 02/21/87 ~ 100 Provide Survey Information to the Firm of Espey Huston & Associates, Inc. NOTE: The expenses associated with the above items 1 thru 5 have been absorbed by the operating budgets of the departments involved except for costs associated with the rental of machinery and other necessary equipment. ~~ ~ ~~ Page 4 of 4 • tl. LAILLVJ J1•ltln c. lvulty nc:. i~v u u~uYL1V1aV, ~. +.v• The consultant provided professional surveying services to conduct a boundary survey on the land acquired for the La Porte Municipal Golf Course. The contract included the setting of pertinent boundary corners and the preparation of a final survey map and legal description. ~ COMPLETE AMOUNT BUDGETED AMOUNT SPENT '~ 100°b $12,060.00 $12,059.55 ~ Percentage completed to date. JJ/sdw •