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Home My WebLink About08-06-1987 Meeting-, 'ti+s' ~ -' ~ GOLF COURSE ADVISORY BOARD • MINUTES OF MEETING AUGUST 6, 1987 THOSE PRESENT Advisory Board City of La Porte David Brady Robert T. Herrera Rude Wheeler Joel Albrecht Dick Hays Pat O'Mally Lloyd Roper Stan Sherwood Dennis Dunham Jack Humphrey Riviere-Marry Inc. Jay Riviere ITEM 1 Meeting was opened by David Brady, Chairman Fig ITEM A motion was made to approve the minutes from the February 18, 1987 meeting and approved. ITEM 3: A motion was made to approve the minutes from the June • 6, 1987 meeting and approved. ITEM 4: City Staff presented the bids for construction of the Golf Cart Tunnel to the committee. A motion was made to approve the use of a tunnel for the golf and to accept staff's recommendation for construction to submit to City Council for approval. ITEM 5 Administration Report was presented by Robert T. Herrera. o Proposed 1987-88 operations and maintenance budget 0 1987-88 Construction Report Summary was that City Council had a very positive attitude and viewpoint towards the proposed budgets. The budget was based on revenues produced from May 1988 through September 1988 operations. Council was very supportive of the Operations and Maintenance budget. A total of $10,000 was transferred from the Hotel-Motel Tax Fund to be used for promotion of the Golf Course. Other anticipated appropriations and personnel were discussed by Mr. Herrera. In addition, Mr. Herrera reviewed the current construction budget and the new additional revenues of $205,000. 'R Y ~ Page 2 Minutes of Meeting n LJ ITEM 6: A status report on construction progress, work completed and work anticipated was presented by Jay Riviere. Mr. Riviere summarized his report by stating that grassing and seeding could begin in 30 days and if proper care was taken and weather continued to be favorable that a December 1987 opening is a good possibility. ITEM 7 The committee, City Staff and Jay Riviere openly discussed the hiring of a Greenskeeper and/or Golf Professional and the timing. Robert Herrera presented a draft job description for a Pro/Manager. Discussion was held about hiring a super Manager/Pro with a strong knowledge of keeping records, maintenance operations, grassing, and possibly letting this individual hire a greenskeeper. Dave Brady asked how we could support a $100,000 individual prior to having a good income on revenues from the Golf Course. • Rudy Wheeler suggested that we look for a current assistant pro and hire this person at current rate and let him grow based on the fact that he will be the Pro and provide him with incentives where he can see down the road that he can make an increased salary or bonus as the course grows and matures. Open discussion was held and it was decided the job description presented by Robert Herrera was a good one but it should be added that the individual sought should have 5 to 6 years experience as an Assistant Pro and should know the grasses in the La Porte geographical region. The Board agreed to assist in the review process and that the City Manager would make the final selection of the Golf Course Manager. ITEM Rude Wheeler said that based on discussions with private citizens that it might be a good idea to open the driving range and putting green as soon as possible as a teaser to develop interest in the course. Jay Riviere said he would check this out with the Contractor. ITEM 9: Dick Hays asked it if was possible to build a pitch and putt area. Jay Riviere said he would pursue with Carter Golf. .i ...~ ~ i Page 3 Minutes of Meeting ITEM 10: Robert Herrera said he would like to advertise for a Manager in trade publications and newspapers. Jay Riviere promised to provide a list of Golf Publications and also to discuss this subject with Dick Harman who is associated with the P.G.A. ITEM 11: David Brady announced that Gulf Coast Golf Magazine will do a story on the Golf Course entitled "The Best Kept Secret in La Porte". ITEM 12: A discussion was held regarding the contest for naming the Golf Course. The group discussed putting flyers out via school district mail-outs, Kroger's Food Store mail-outs. Robert Herrera suggested that the City could also help with mail-outs. ITEM 1~: It was decided that the next meeting would be at 7:00 p.m. on August 19, 1987. It was further discussed that as construction nears the critical completion that meetings will have to be held more frequently and during • the daytime hours. MEETING ADJOURNED r 1 C_.;~ _ ~a •~ GOLF COURSE REVEA)UE _ ASSUMPTIONS & PROJECTIONS revenue Projections (May - September): Green Fees $150,000 Cart Rental 118,750 Driving Range 11,250 TOTAL PROJECTED REVENUES 280 000 x -;;,= , :~.,~: Assumptions: • Revenue: Green Fees C $9.00 Cart Fees @ $12.00 Driving Range - 1 Bucket ~ $2.50 _ Frequency Rates: Green•Fees ~ 40,000 Plays Annually Cart Rental @ 23,750 Annually _ Annual Revenue - X720,000 or X18.00/ •` Average Per Pla C= y 0 Driving Range - 527,000 Annually or 225 Buckets/?deek (Approximately 20 driving positions) •~ 30 ~C (^f= Y CITY OF LA PORTE PROPOSED FY 1987-1988 GOLF COURSE BUDGET SUMP9ARY Revenues• Projected Revenue X280,000 Administrative Transfer Hotel/Motel 10,000 TOTAL REVEiJUES PROJECTED ~2 0.000 Personnel Material/Supplies Maintenance Other Promotional/Advertisement Contingency TOTAL APPROPRIATIONS PROJECTED ~~ $116,000 44,800 57,340 36,629 10,000 2~~2~ 0 00 28 • ,: '> ,~~~:* .°'' • PROPO.~ED ,GOL.~ COURSE_,SUDGET FY 1987-88 Personnel: (1) Pro Shop Manager $ 16,250 C (1) Pro Shop Assistant 9,755 ` (2) Part-Time Cashiers 8,779 ~~~ (1) Greens Supervisor 26,000 .-~ (3) Parks Aaintenance Worker III 29,382 ' Contract Labor 24.8 Subtotal $116,000 ~ With the exception of both the Greens Supervisor and the Contract Labor which may begin working October 1, 1987, these costs are based~on employment beginning May, 1988. Materials/Supplies: Fertilizer $ 25,000 Office Supplies 800 Chemicals 5,000 Sand & Gravel 7,500 Soil & Seed 5,000 Minor Tools 1~~00 Subtotal Maintenance: Water/Sewer/Garbage $ 1,40 Irrigation 7,500 Gas & Oil 12,000 Electric 15,000 ~+ehicle A~'aintenance 7,600 Uniforms 2500 Insurance 7 ~ SC,C, Phone (3) 1,800 h~otor Pool __.__2, 000 Subtotal Promotional: Transfer from Hotel/riotel ~ 10,000 Subtotal Other: htiscellaneou:., - Capital Gutlay $ 36,629 Contingency 25.2 Subtotal TOTAL 29 $ 44,800 $ 57,340 $ 10,000 $ 71,860 ~~90-,.0 C Y , s CITY OF LA PORTS PROPOSED CIP BUDGET FY 1987-1988 MUNICIPAL GOLF COURSE PROJECT DESCRIPTION: Funds have been allocated for the construction of an 18-hole, full-service municipal golf course. This new facility will provide driving, practice putting range, a full service clut~ house, maintenance facility, a golf cart storage facility, and parking spacE for 125 vehicles. December-1987 is the projected date for completion ~~ of this project. ~~~ . REVENUES• • General Obligation Bonds Interest Income General Fund Transfer TOTAL REVENUES PROJECTED ORIGINAL ALLOCATIONS $4,250,000 235,000 -0- 4,485.000 1987-1988 $1,403,426 100,000 205,000 ~ 08 u 6 APPROPRIATIONS: Professional Services Clearing & Grubbing Design (const. phase.) Land Effluent line Tunnel Entrance Road Parking lot Maint., & Cart Building Club House Maint. Equipment Golf Carts Additional Land/Legal General Construction Contingency $ 68,960 100,000 105,000 1,876,244 64,000 104,022 15 , 000 40,000 100,000 175,000 .200, 000 90,000 10,000 1,503,348 ~~,426 $ -0- -0- 27,000 -O- -0- -0- 15,000 40,000 100,000 175,000 200,000 90,000 -0- 823,000 2?8,426 TOTAL APPROPRIATIOIJS PROJECTED ~'4,4c3~,000 . 708 . L; 25 63 ~ ~ al•L3 -~;~ • '~'~ CITY OF LA PORTIE PHOrve 1713) aG~TY2cDF •LAP. $O~cEi 115 ® La FORTE. TExns 77571 PROPOSED FY 1987-1988 GOLF COURSE BUDGET SUMP4ARY Projected Revenue Administrative Transfer Hotel/Motel TOTAL REVEiJUES PROJECTED s: ~~•~ ~~.,C Personnel Material/Supplies Maintenance Other ' Promotional/Adv•e~rtisement Contingency ~''~ TOTAL APPROPRIATIONS PROJECTED •2 0 000 2 0 000 __ ~- ~ ., . V ~- ,• ' ,~~; may. ~~ ~~ ~ • , _ ,--~ ~. 5280,000 10,000 5116,000 44,800 57,340 36,629 10,000 2.5, 2~ 1 ?8 _' .>r PROPO_SED _GgL.~ COU_RSE_,FUDGF.T FY 1987-88 ~~~~ ` '~ CITY OF LA FORTE PHONE ( 713 ) 471 •5020 • P. O. Box 1 1 1 5 • LA PORT E, TExAS 77571 ersonnel: (1) Pro Shop Manager $ 16 250 c (1 ) Pro Shs~p Assistant g 7 Y~ . z~-~~~Q~~ - _~ y-~---- _- (3) Parks Maintenance Worker III 29,382 Contract Labor 2rt.8~ Subtotal $116,000 With the exception of both the Greens Supervisor and the Contract Labor which may begin working October 1, 1987, these ,_~M.. costs are basedon employment beginning May, 1988. r; .a Materials/Supplies: Fertilizer $ 25,000 Office Supplies 800 Ghecr)icals 5,000 Sand & Gravel 7,500 Sail & Seed 5,000 Minor Tools 1.500 Subtotal $ 44,800 • C Maintenance: 4later/Sewer/Garbage $ 1,r`u0 Irrigation 7,500 Gas & Oil 12,000 Electric 15,000 Vehicle h~'aintenance 7,600 Uniforms 2,500 I'nsurancP 7,500 Phone (3) 1,800 h~otor Pool ___ ^ 00 Subtotal ~ $ 57,340 Promotional: Transfer from Eotel/~~otel ~ 1C~}000 Subtotal $ 10,000 Other: riiscel).aneous - Capital Gutlay ti 36,629 - Contingency ~2~ Subtotal $ 71,860 29 TOTAL ~9 ~_, ~~ .-- ~,`. /'~ , ~~ ~ ` ' • CITY OF LA FORTE PHONE (713) 471.5020 • P. O. Box 1115 • LA PORT E, TEXAS 77571 CITY OF LA FORTE • PROPOSED CIP BUDGET FY 1987-1988 MUNICIPAL GOLF COURSE PROJECT DESCRIPTION: Funds have been allocated for the construction of an 18-hole full-service municipal golf course. This new facility will provide driving, practice putting range, a full service club house, maintenance facility, a golf cart storage facility, and parking spacE for 125 vehicles. December 1987 is the projected date for completion of this project. •~ . `= _~ "~''- ORIGINAL REVENUES: ALLOCATI0IIS 1987-1488 General Obligation Bonds X4,250,000 $1,403,426 Interest Income 235,000 100,000 General Fund Transfer -O- 205000 TOTAL REVENUES PROJECTED $4,485,000 1 08 426 APPROPRIATIONS: ~. Professional Services $ 68,960 $ -0- Clearing & Grubbing 100,000 -0- Design (const. phase) 105,000 27,000 Land 1,876,24x4 -0- Effluent line 64,000 -0- Tunnel 104,022 -0- Entrance Road 15,000 15,000 Parking lot 40,000 40,000 Maint., & Cart Building 100,000 100,000 Club House 175,000 175,000 Maint. Equipment .200,000 200,000 -Golf Carts 90,000 90,000 Additional Land/Legal 10,000 -0- General Construction 1,503,348 823,000 Contingency ~'~,42.6 2?8,426 ' TOTAL APPROPRIATIONS PROJECTED 14,435.000 fi ,708,1!25 • 63 • • SUM1~'IARY PIJL?GE-~~ LA PORTS GL?i_F= COUFySi_: Authorized GQ Pond=_: Admini ,trati<tticar; Prof cssi onal Service Stipp 1 i e<. EnginE~ering Ar-ci;itecturP Land i . bG~ , Cl r c9,829.95 i69. 5c} 17,492,49 i , 77q,.?9c?. 4C~ 4 , 2 ~c'r ~ t_it rc_r , ~;c'~ 4 , 248 , = `~5. c ic~; 4 , 178 , JbJ, ~ ~.r-.1-.1 4 , 177.99,°, . ~ 4 , 16i r , ~r_i.= . c.r6 2,'81,112. bb t • '" Principal and Interest Payment Schedule • $4,250,000 City of La Forte, Texas • General Obligation Fonds, Series 1986 ~ ~- Principal and Beni-annual interest payable by the First City National Bank of Houston, Houston, Texas, the Payinq Agent/Registrar Dated: May 15, 1986 Denanination: Integral Multiples of $5,000 • Total P&I Payment Due Fach Total P&I Date Principal Interest Payment Date Due Each Year Year 8/15/86 $ $ 80,034.38 $ 80,034.38 $ 80,034.38 1986 2/15/87 175,000 160,068.75 335,068.75 8/15/87 152,631.25 152,631.25 487,700.00 1987 2/15/88 175,000 152,631.25 327,631.25 8/15/88 145,193.75 145,193.75 472,825.00 1988 2/15/89 175,000 145,193.75 320,193.75 8/15/89 137,756.25 137,756.25 457,950.00 1989 • ?,/15/90 175,000 137,756.25 312,756.25 8/15/90: 130,318.75 130,318.75 443,075.00 1990 2/15/91 175,000 130,318.75 305,318.75 8/15/91 122,881.25 122,881.25 428,200.00 1991 2/15/92 175,000 122,881.25 297,881.25 8/15/92 115,443.75 115,443.75 413,325.00 1992 2/15/93 175,000 115,443.75 290,443.75 8/15/93 108,006.25 108,006.25 398,450.00 1993 2/15/94 175,000 108,006.25 283,006.25 8/15/94 100,568.75 100,568.75 383,575.00 1994 2/15/95 175,000 100,568.75 275,568.75 8/15/95 94,093.75 94,093.75 369,662.50 1995 2/15/96 250,000 94,093.75 344,093.75 8/15/96 85,468.75 85,468.75 429,562.50 1996 2/15/97 250,000 85,468.75 335,468.75 8/15/97 76,718.75 76,718.75 412,187.50 1997 2/15/98 250,000 76,718.75 326,718.75 8/15/98 67,843.75 67,843.75 394,562.50 1998 2/15/99 250,000 67,843.75 317,843.75 8/15/99 58,906.25 58,906.25 376,750.00 1999 7/15/00 275,000 58,906.25 333,906.25 8/15/00 49,006.25 49,006.25 382,912.50 2000 2/15/01 275,000 49,006.25 324,006.25 8/15/01 38,968.75 38,968.75 362,975.00 2001 Z/15/02 275,000 38,968.75 313,968.75 r_,. 8/15/02 28,862.50 28,862.50 342,831.25 2002 2/15/03 275,000 28,862.50 303,862.50 8/15/03 18,687.50 18,687.50 322,550.00 2003 V~o4 275,000 18,687.50 293,687.50 9,750.00 9,750.00 303,437.50 2004 300,000 9,750.00 309,750.00 309,750.00 2:05