HomeMy WebLinkAbout03-10-1988 Meeting.,
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GOLF COURSE ADVISORY BOARD
MINUTES OF MEETING
MARCH 10, 1988
THOSE PRESENT
•
Advisory Board
David Brady, Chairman
Lloyd Roper
Dennis Dunham
Jack Humphrey
Richard Hayes
Rudy Wheeler
Jim Longnecker
Joel Albrecht
Alex Osmond
Dennis Hlavaty
Bob Herrera
John Joerns
Nina Bergeron,
Secretary
Meeting was opened by David Brady, Chairman at 12:05 PM
ITEM N_0,__1_ A motion was made by Rudy Wheeler and seconded by
Richard Hayes to approve the minutes of the February 18,
1988 meeting. Minutes were approved as presented.
ITEM N0. 2 Statu of golf course__ Alex brought the Board up to date
as to the greens and how good they are coming elong.
Alex also said that Bill Murf of Murf's Turf has agreed
to do whatever we need done to g
fairways in shape. The fairways
again in the following week, and
being handled. Some concern was
certain areas, but the Board was
problem would be taken care of.
et the greens and
will be fertilized
the drainage problem is
expressed about three
assured that each
ITEM N0. 3 Status on Bids for Bu>>d~ngs and Ea>>.iDment• Joel
informed the Board that bids on the cart storage and
maintenance buildings were opened March 9th, the bids
included for the maintenance building, a 50 x 60 foot
with a 20 foot overhang and the golf cart building was a
50 x 60 sq. foot building that did not have any beams
inside (clear path). We had alternate proposals which
included to eliminate the cement slab for the floor in
the cart storage building, an addition of two (2)
additional doors in the same building, and for the
maintenance building we had an alternate that would
allow for insulation of the building (make for better
working conditions). Low bid was received for the local
firm on Moore & Moore Contractors, Inc. in the amount of
$86,385 and that included the additional doors and slab
for the floor in the cart storage building, and the
insulation for the maintenance building.
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• Golf Course Advisory Board Meeting
Minutes of March 10,1 988
Page 2
The clubhouse bids were opened March 1, 1988, the low
bid was from Builders Construction Co. out of Houston
with a bid of $255,930. Joel said there was some
concern as to the way the bid was split out, in terms of
the building being $169,930 and the site as $86,000.
Because of this problem we are working out right now, we
will try to take this to City Council on March 28, 1988
and not on March 14, 1988•
The budget for the clubhouse was $175,000 with
additional items included after the original budget was
made with expansions of the building and additional
alternative items. Item No. 1 was the deck, (low bid
price was $10,636), Item No. 2 was for a sprinkler
system, (low bid $6,000, should have been $16,000), Item
No. 3 is for the soffet, Item No. ~ was the burglar
alarm system (wide range of bids). But these errors in
bids and problems must be cleared up before Staff can go
any further or make a final recommendation. David B.
asked if the lump sum for the bid ($255,930) was a good
bid and Joel said he felt that it was, but he did not
• agree with the split out.
Joel discussed the golf course equipment that would be
taken to City Council on March 14 for approval. The
total for low bids meeting specifications was
$142,813.52, this is within our budgeted figure of
$200,000. Some items were under the $3,000 limit and
will not need to be taken to the City Council.
ITEM N0. 4 Advertisement for s~$n~.~ scorecards, rules and
regulations:_ The Board was given a copy of the contract
with Sports Associates who will sell and provide
advertisement for (18) tee markers, (1) rules sign, (1)
master board. Bayshore National Bank has requested to
purchase an entrance sign, this was not in the contract,
but we recommend approval for it with only one
stipulation being that the sign be a two-sided sign.
As the Company's people were selling the tee marker
signs we found out that they sold 19 tee markers. Alex
and Joel discussed the opportunities at this point and
came up with an additional sign that is needed, this
would be a sign reflecting the practice and chipping
greens. Since the Company over sold by one (1) tee
marker, we have asked them to contact the 19th company
. and notify them of the error and ask them to give their
permission to use their advertisement for that
particular sign.
• Golf Course Advisory Board Meeting
Minutes of March 10, 1988
Page 3
The Board found it hard to understand how the oversell
of one (1) tee marker could happen. All felt that the
purchasers of the tee markers expect to see their name
on a tee marker, that is what they were buying at the
time and it might be unfair to make one change. It was
also brought up by members that not all the companies
were in La Porte and why should a company not in La
Porte have a tee marker and a company in La Porte not
have one (as he purchased, or thought he purchased).
Dennis D. brought up the fact that John's Trim Shop was
in Baytown, not La Porte and he also thought Dr. Bradley
was in Deer Park.
It was requested that each name on the list be verified
as being a La Porte company and for Sports Associates to
notify the purchasers of the tee markers and explain the
situation.
David said he felt that the recommendation by the Board
at this point was that if the nineteenth sale was a
company in La Porte they should be allowed to have the
tee marker sign because the idea was to sell to La Porte
first. The main thing - LA PORTE SHOULD HAVE FIRST
CHOICE FOR BUYING ADVERTISEMENT.
ITEM N0. 5 Logo for
Board by
Board ag
to add a
near the
had done
back in.
drawing,
golf course: A picture was presented to the
Alex for the logo for the golf course. The
reed on it with just a few changes. They wanted
sail boat out on the bay and a flag on a tee
front. John had Brian Sterling, City Hall, who
the sketch to make the changes and bring it
After Brian had done this and returned the
the Board approved it.
ITEM N0. 6 Security light a_t_tun_nel: Joel said that HL & P had
been contacted about requesting additional lighting
around the tunnel. He said this should be done within
the next few weeks.
ITEM N0. 7 Fencing at tunnel: The Board said the fencing at the
tunnel was a great job.
ITEN N0. 8 Contract time with a e Pushing as much as we can so
we can get the course completed. They lack fixing the
• drainage and grass, which they are working on.
r 1
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Golf Course Advisory Board Meeting
Minutes of March 10, 1988
Page ~
ITEM N0. 9 Membership: It was decided that a survey would be
printed in the Bayshore Sun and see what kind of citizen
response was received. This would ask if the people
would want a membership (family or individual), how many
rounds of golf they would play. The results are to be
presented at the April meeting.
ITEM N0. 10 Other Business:. Dennis D. requested that at the next
meeting a list be presented to the Board that shows what
is left to be done and a timetable for doing it.
There being no further business the meeting adjourned at 1:15 PM.
Respectfully submitted,
~~~~
' a Bergero , Secretary
Approved on this ~~. day of 1988.
(~.1
David Brady, Chairman
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ITEMS TO BE CONSIDERED FOR GOLF COURSE COMPLETION
S 1) Bid and purchase golf carts
2) Construct cart storage and maintenance building
3) Sitework around cart storage and maintenance building
4) Award bid for clubhouse
5) Rebid Sitework around clubhouse
6) Bid and award concession to include:
A.furnishing of restaurant
B.kitchen appliances
7) Purchase remaining course equipment
8) Purchase supplies for maintenance building
g) Purchase/install gates for entrance
10) Install signs (tee markers and other signs)
11) Install fence on north property line (if needed)
12) Install electricity to entrance sign (conduit in place)
13) Install water to islands
14) Billboard advertisement
15) Platting of course
16) Move portable building and hook-up
17) Development of policy manual to include accounting and reporting
procedures
18) Later construct building for. pump
S ITEMS FOR GOLF COURSE CONTRACTOR TO COMPLETE
1) Finish drainage areas which have been identified by Jay Riviere
and City Staff.
2) Some fairways and green slopes will need some more 419 grass
added. All of these areas ~•rill be done after we can spray the
whole course and begin to eliminate the weeds. By doing this we
will be able to identify the weak areas and be more specific on
where to apply the grass.
3) There are a few areas in the rough that need to be seeded. These
areas are the drainage areas that are being worked on and some
mounds.
4) Fix or patch cart paths damaged by construction.
• 5) Repair leaking weir on Teo. 2
6) Install main controller for water system. (Can't be done until
maintenance building is complete).
After contractor is satisfied with his work for completion of the
course, a final inspection will be made by Jay Riviere and staff.
AO/nb
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{~ ~
RECOMMENDED RATE STRUCTURE
BAY FOREST GOLF COURSE
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LA PORTE, TEXAS
GREEN FEES
$ 9.00 WEEK-DAY
$12.00 WEEK-END
41e are recommending the above GREEN FEE rates because we feel they
will be competitive with area Municipal Golf Courses. The rates are
higher, simply because our facility will warrant-them and we will be
setting a new standard for Southern Texas Municipal Golf courses. Our
higher standard will-emphasize automatic watering system, concrete
cart paths, club house facilities, location, maintenance facilities,
and an overall well conditioned golf course.
T~iTILITE GREEN FEES
$ 5.00
This is a discounted rate which most Municipal Golf Courses offer
approximately two and one half hours before dark to accommodate
players who prefer to play only nine holes or don't have time for
eighteen holes.
These are fees offered at some Municipal Golf Courses to generate
revenue and accommodate local avid golfers.
Our feeling on this subject is open the golf course for a period
of time and then consider our need of a rate of this nature. There
are some advantages and disadvantages.
An advantage is this will create fast bulk revenue. Another
advantage is that a player who accepts this offer will primarily play
at our golf course which creates revenue by other means such as cart_
fees, food and beverage and etc.
The disadvantages concerning annual rates would be that a player
may take advantage of this rate to average his or her green fees well
beloc~r our normal green fees. Another disadvantage of annual rates
would include players not accepting restriction of play for certain
reasons such as tournaments, league play, necessary maintenance, and
weather.
All of these things should be weighed before adopting or not
adopting an annual rate.
Bay Forest Golf Course
Rate Structure
• Page 2
~NIOR GREEN FEES
$ 4.50 - 65 Years and up
Week-days only
This is a rate discounted to Senior Citizens on week days only.
Most Municipal golf courses use them. We feel our recommended rate is
competitive with area Municipal golf courses.
$ 1.00 - On all green fees excluding Twilite
Lde feel this discount rate should be adopted for our residents and
tax payers. This discount will help keep our local players at Bay
Forest Golf Course. A system for proof of residence will be developed
in the near future.
CART RATES
• $14.00 - 18 HOLES - Single or Double
$ 8.00 - g HOLES - Single or Double
tle recommend these rates because they are consistant with our
higher standard facility and are still competitive with other
Municipal golf courses.
We will weigh an idea of single cart rates for Twilite green fee
players after we open.
By offering no single rate we will encourage twosome & foursome.
By this we mean we could consolidate players into foursomes and the
pace of play would be more consistent.
PRIVATE CARTS
We recommend that we should not permit private carts at Bay Forest
Golf Course. Doing this will serve more justice to our cart fleet and
cart paths investment.
Two major disadvantages of private carts are liability and
marshalling. 6•te would not know the condition of these carts,
• therefore we would not know the hazards and risks involved.
Marshalling would become a nightmare for the Pro Shop staff. It would
be extremely difficult to keep up with each private cart. Also, our
parking would become limited by the trailers used for transporting
private carts.
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BAY FOREST GOLF COURSE
• SIX YEAR REVENUE PROJECTIONS
FY 88-89 THRU FY 93-94
AVERAGE REV. PROJECTED PROJECTED
PER ROUND ROUNDS REVENUE
FY 1988-8g 14.31 40,000 $ 572,400.00
FY 1989-g0 14.31 44,000 629,640.00
FY 1990-91 14.31 46,500 665,415.00
FY 1991-92 14.31 50,000 715,500.00
FY 1992-93 14.31 55,000 787,050.00
FY 1993-94 14.31 60,000 858,600.00
NOTE: 1. Projections on revenues are based on green fees at
recommended rates and no increases.
2. Rounds increase as shown.
•
•
BAY FOREST GOLF COURSE
• FIVE YEAR 0 & M PROJECTIONS
FY 88-89 FY 8g-90 FY 90-g1 FY 91-92 FY 92-93
PAYROLL
(Full time) $161,200 $161,200 $161,200 $161,200 $161,200
(Part time) 32,300 32,300 32,300 32,300 32,300
FERTILIZER/CHEM./MATERIALS 53,600 48,000 45,000 45,000 45,000
SUPPLIES/PARTS/
BUILDING MAINTENANCE 14,200 14,800 15,000 15,000 15,000
FUEL/UTILITIES 35,400 35,400 35,400 35,400 35,400
UNIFORMS/EXPENSES 5,600 5,750 5,900 6,050 6,200
BENEFIT PACKAGE FOR
EMPLOYEES (30~ FULL TIME
~MPLOYEES ONLY) 48,360 48,360 48,360 48,360 48,360
TOTALS X350,660 $345,910 $343,160 $343,250 $343,460
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PROPOSED CHARTER MEMBERSHIP
200 CHARTER MEMBERSHIPS MAXIMEJM
PRICE: $604.00
(GOLF PACKAGE)
1. UNLIMITED GOLF
2. NAME LISTED ON PERMANENT PLAOUE
3. PHOTOGRAPH WITH THE PRO
4. BAG STORAGE
5. BAG TAG
6. "CHARTER MEMBER" GOLF HAT
• 7, 20~ DISCOUNT EACH YEAR THAT MEMBERSHIP IS
RENEWED, IN THE EVENT THAT THE PACKAGE IS
INCREASED
8. MEMBERSHIP WILL BE BILLID AS ADVERTISEMEZPP
9. MEMBERSHIP IS NON-TRANSFERRABLE
10. CHARTER MEMBERS GOLF TOURNAMENT
11. SCOREBOARD WITH INSERTS OF ADVERTISERS NAME
WILL BE CHANGED WEEKLY
12. CHARTER MEMBERSHIP MUST SPECIFX' AN INDIVIDUAL
AS THE MEMBER
•
.7
CHARTER MEMBERSHIP SURVEY RESULTS
AS OF MARCH 30, 1988
•
Response: ~5
Yes: 40
No: 5
Individual: 23
Family: 17
Number of rounds played per year.
0 - 30: 12
30 - 50: 13
50 - 75: 10
over 75: 5
~~
~~.
•
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
MARCH 10, 1988
T0: Robert T. Herrera, City Manager
John Joerns, Asst. City Manager /
Joel H. Albrecht, Director of Community Developmentf
FROM: Alex Osmond, Golf Course Manager~,~
SUBJECT: Questionnaire for Charter Membership
La Porte's Bay Forest Golf Course
To Be Printed in the Bayshore Sun
01.) Would you be interested in purchasing a Charter Membership?
YES ( ) NO ( )
02.) Would you prefer:
• Individual membership
Family membership
03.) Approximately how many rounds do you play per year?
Rounds
04.) How much money would you expect to pay each year for a
membership?
$500 - 750.00 - Individual ~o~r^ ~~~ bay. 3~a
$750 - 1000.00 - Family
~~ .
NAME : --c~.lf5 ~ ,~ -~~
~,.~ s
ADDRESS: ,p El2,?
CITY: ~~ ~F G~
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•
LA F'ORTE'S EtAY FOREST GOLF CLUDHOUSE
•
DIDDER EsASE ALT. i ALT.
DID DECk:: SF'NF:LR
DUILDERS CONSTRUCTION x^55,9=C~ ~1Q,b"~b ~b,t)t_it~)
ALLGOOD CONSTRUCT I ON ~~'99 , 44 ~ ~ is , .c_~tj ~ 1b , 5tjt:~
MURSON CONSTRUCTORS x:'].4,459 ~8,9C~i~ ~17,15c=~
G.C.I. ~yi8,tit:~t~ ~9,5t_~i~ ~15,t~~5t.~
MOORS R< MOORE CONST . ~?^~ , 68U ~ 11 , 84t~~ ~ 1 b8 , b~'i ~
FH I L P~~:N I GHT CONST . ~.•T:w 5 , =':t;~i ~ ~, ita , i ~i ~t.~ ~7 , ~c_~t~~
J OMNSON GENERAL CONT . ~Y`~ 9 , i ~t~?t:f ~4 , Gc~~i ~ ~ 18 , bt~~t~~
HOLLEY DF.O . Ehl'1"ERF'R I SES ~:'4:' , 948 ~9 , bt77 ~ 17 , b28
W.bd. SMITH CONSTRUCTION ~34b, 5c~~c=~ ~1C~, 575 NO DID
CENTRAL E{UILDINU INC, ~:'St_~,i~tjt~ ~ii,c:~t~c~~ ~18,t_>t'~C~
SCHNE].DEFi CONSTFilJC7ION ~.,:,.55ycJt.?c_~ ~1.3,t_~Ut_~ `.bi7,b55
RODGERS CONSTF:LICTORS ~.?55 , 9t_~t~~ ~9 , 5t_ic_~ ~ 15 , 9tac~~
GRAHAM CONSTRUCTION ~~b1,95U ~2,4~36 ~15,5t_~t~>
ALT . .~~ ALT . 4
SOFFIT DUR. ALM.
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