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HomeMy WebLinkAbout04-07-1988 Meeting • GOLF COURSE ADVISORY BOARD MINUTES OF MEETING APRIL 7, 1988 THOSF. PRESENT Ci Adviso ~ Board David Brady, Chairman Lloyd Roper Reed Tolles Jim Longnecker Dennis Dunham Richard Hayes Ruede Wheeler City, of La Porte John Joerns Joel Albrecht Alex Osmond Dennis Hlavaty Nina Bergeron, Secretary Meeting was opened by David Brady, Chairman at 12:10 PM ITEM__NO___.__2; A motion was made by Richard Hayes and seconded by Dennis Dunham to approve the rriinutes of the March 10, 1988 meeting. Minutes were approved as presented. Denn9_s Dunham asked if a letter had been sent to Marion Albanese in appreciation for her input in the logo for the golf course. David said that it was his understanding that John Joerns had called and talked with her and made recognition at the Council meeting. John added that she and Brian (City ernployee) would get their picture i_n the paper and be taken out for lunch for the job they did on the logo. ITEM PdO. ~: STATUS OF GOLF COURSE: Alex informed the Board that everything was looking good at the course. The items that need to be completed are the drainage areas, some fairways and green slopes still need some grass added, a few areas in the rough that need to be seeded, fix/patch cart paths damaged by construction, repair leaking weir on No. 2, install main controller for water system (can't be done until maintenance building is corpleted. After contractor is satisfied with his work for completion of the course, a final inspection will be made by Jay Riviere and City staff. Dennis Dunham made a request that the Board also make the final inspection, as this will be the last opportunity to meet with the contractor. A11 agreed and it was decided that the Board would be included. Golf Course Advisory Board P~leeting Minutes of April 7, 1988 Page 2 • ITEM N0. ~4: FOLLO~~J-UP ON ADVERTISEh9E.NT: Alex told the Board the advertisement for the tee markers, etc. was coming along fine. The problem with the over selling and selling to companies out of La Porte had been rectified. He said that the City should be receiving the black and white copies of the signs in the near future. ITEM rd0. 5: RATE AND FEE_S_TRUCTURE: This item was brought back to the Board to get final approval so it can be presented to the City Council. This item had been tabled before so a committee could work up and present the Board a proposal for Charter Membership. At this point Jim Longnecker made a motion and it was seconded by Lloyd Roper to set a fee for La Porte residents on a one day a week (Monday or Tuesday) basis before noon at a special rate of $5.00. This would be for La Porte residents only. After discussion of the Board a vote was taken and the motion failed. Nays: David Brady, Reed Tolles, Dennis Dunham, Richard Hayes and Ruede Wheeler. Proposed Charter Membership - 200 Charter memberships maximum at a fee of $600.00. The golf packet would include: unlimited golf, name listed on permanent plaque, photograph with the pro, bag storage, bag tag, "Charter Member" golf hat, 20% discount each year that membership is renewed (in the event that the package is i.ncreased), membership will be billed as advertisement, non-transferrable, scoreboard with inserts of advertisers name will be changed weekly and Charter Membership must specify an individual as the member. These memberships will be an annual renewal. When the program begins La Porte residents will be given first choice and a time limit of 30/60 days will be set. Ruede Wheeler felt that a good time to begin the mernbership drive would be after the course is open and the residents have had a chance to play on it a few times, this would give them the opportunity to decide if they wanted to purchase a Charter Membership or not. A motion was made by Jim Longnecker and seconded by Richard Hayes that the recommended rate structure and the proposed "Charter Membership" be presented to City Council for their approval. Motion passed. This will be done at the April 25th Counca_1 meeting. Jim Longnecker asked to have the record reflect that he is personally in opposition to the Charter Membership. He further stated he was going to make a report to the City Council as a citizen concerning the La Porte residents rate and the Charter Membership. • GOLF COURSE ADVISORY BOARD MEETING MINUTES OF APRIL 7, 1988 PAGE 3 It was also brought up about a set time for the senior citizens to have for "tee off". After some discussion by the Board it was decided to wait until a few months after the course is open and see if there is any problem being caused by not Raving certain times for tee off. • ITEM_ N0. 6: OTHER_BUSINESS - CLUBHOUSE: John Joerns presented to the Board the status of the clubhouse. He said that Staff's recommendation to Council was to accept the low bid of Builders Construction subject to negotiation to build only the clubhouse at a price not to exceed $195,500 and include alternate bid ~~2, the fire sprinkler system at $6,000.00. Also to negotiate the allowable construction days from 120 to 100. This would also exclude the proposed sitework for the present time. He stated that the alternate bid for the deck in the amount of $10,636, could be added at a later date as the amount for the clubhouse is already exceeding the amount budgeted and the burglar alarm system ($4,000.00) could be also added later and perhaps at a more reasonable price. Staff feels that the bid on the clubhouse alone is a very good price and should be approved. The above recommendation will be presented to City Council on P~onday, April 11, 1988 for their approval or rejection. David Brady, as well as the rest of the Board, felt that the deck should be included in the base bid and that it was all considered to be one item and not an alternate. The Board felt that to build the clubhouse without the deck (to be added later) was wrong. David expressed that if $10,636.00 was all that was keeping staff from adding the deck that it should be done (all members agreed). He said we are already over budget and he didn't see how $10,000.00 could make that much difference. In fact, if it does, then maybe the entire clubhouse should be cancelled for now was the suggestion made by the Board. But if the clubhouse is built, then the deck should be included. The Board felt that the deck and clubhouse were all one structure and should be considered as such. A motion was made by Reed Tolles and seconded by Dennis Dunham that the Board opposed the awarding of the building without including the deck, or considering the deck as an alternate. Motion carried. .J Y • GOLF COURSE ADVISORY BOARD MEETING MINUTES OF APRIL 7, 1988 PAGE 4 The Board requested that when the clubhouse is presented to City Council on April 11, 1988, that their desires are also expressed. They felt that Council should have their recommendation as well as those of Staff. John Joerns assured the Board that this would be done. t There being no further business the meeting adjourned at 1:30 PM. Next meeting scheduled for April 28, 1988 at 12:00 Noon. Respectfully submitted, t ;~ ______~__/~L2_~/ _ Nina Bergeron, Secretary Approved on this ~ day of (,~ 1988. David Brady, Chairman • SUGGESTED GUIDELINES FOR CHARTER MEMBERSHIPS All Charter Memberships will be effective October 1, 1988 and run through September 30, 1989• The first thirty (30) days of Charter Membership sales will be limited - to La Porte residents only. After the first thirty (30) days of sales, the general public will be eligible to buy a Charter Ntembership. The X600.00 fee must be paid in one payment. Any Charter A4embership purchased prior to October 1, would be prorated back to the first day of the month purchased and that fee in addition to $600 will be due at that time. Example: If a Charter Membership was purchased July 15, 1988, the pro-rated fee at X50.00 a month would be X150.00 and would be due and payable at that time in addition to the $600.00 for October 1988 - September 1989. All Charter Membership sales will close at midnight September 30, 1988 and not open again until September 1, 1989 for the 1989-90 season. Items number 2,3,4,5,6,10 and 11 of the proposed Charter Membership package will be paid from the Charter rlembership fees. 1 • CONSTRUCTION PROJECTS GOLF COURSE ° GOLF COURSE ° ENTRANCE ROAD AND PARKING LOT ° MAINTENANCE BUILDING/CART STORAGE BUILDING ° CLUBHOUSE ° RESTAURANT CONCESSION ° EQUIPMENT - GOLF COURSE - MAINTENANCE BUILDING ° GOLF CARTS • i Q ~Q F., . ~` O ~~ r D O rn I. ~r r ~ ~ rr O r > L ~ ~ Z s ~i hl - G 3I Y III dl U'1 ~ ~ W -- I N I F~ J - I ~ ~ n ~ < Cn -'' cn o -'' -s ~ fD ~ ~ o n O ~ ~ -~ o n O ~ n O ~ - 0 P fD ~ C't - ~ N fD f7 C"f -' ~ C'f' .. ~ I. H N ~ ~$ N fD N ~ ~ 'p J (~ ~ i ~ J. N J• J. O ~ ~ C7 Sr n ~+ I O n C-f fD a SL ~ O O J. O ~ C-f J. 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