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Home My WebLink About06-07-1988 Meeting• ' LA PORTE AREA WATER AUTHORITY MINUTES JUNE 7, 1988 1. The meeting was called to order at 6:00 p.m. by President, Jerry Bramlett. MEMBERS PRESENT: President Jerry Bramlett, Vice President Richard Matthews, Secretary Claude Graves, and Member Mike Wadsworth. OTHERS PRESENT: John Joerns, Assistant City Manager; Buddy Jacobs, Assistant Public Works Director; Authority Attorney John Armstrong; Dale Conger of Espey/Huston. 2. The minutes of the meeting held on April 12, 1988 were read. Motion was made to approve minutes as amended by Claude Graves and seconded by Mike Wadsworth. Motion was unanimous. 3. Buddy Jacobs discussed expenditure report. Richard Matthews requested a column be added to report showing budgeted amount. John Joerns said it would be added. Richard Matthews requested a report on status of plans. Board asked Dale Conger to proceed with Item ~~7. Dale Conger discussed the various tasks and the percent completion. Also, he discussed the various tasks upcoming and estimates of time for each. He showed a set of draft plans to the Board and discussed. He discussed the amount of survey work left to be done. He stated that the aerial survey firm has just invoiced them for 80~ and it will show on next invoice. He answered various questions about the plans. Board requested that they review the final design and also receive a report on staff"s review and all other agencies. John Joerns stated that he feels it would be a good idea. Board feels they would like to have a workshop to review the plans and to invite the customer entities. Dale feels a workshop can be scheduled for late July or August. He feels the Texas Water Development Board will only take 2-3 weeks to review the plans. Rick Matthews moved for payment of invoice dated April 27 for $37,300.28 and invoice dated May 26 for $28,534 total $65,834.88, seconded by Mike Wadsworth motion unanimous. • Page Two La Porte Area Water Authority Minutes June 7 , 19£i8 4. John Joerns reported on the status of application to Texas Water Commission. John distributed a written status report from Moroney and Beissner on the Board"s application. The Board members reported receiving a copy in the mail. John discussed this report as well as the change in personnel at the Texas Water Commission. 5. John Joerns discussed the request for Annex of BayMUD. John Armstrong discussed the opinion letter he had written. He recommended not taking action to annex BayMUD at this time due to the probability of the City of La Porte"s annexing them. He discussed the various reasons for his recommendations. He recommends waiting until the City of La Porte annexes before the Authority takes any action to annex. Jerry Bramlett requested a schedule for the annexation of BayMUD by the City of La Porte. 6. Board discussed La Porte Area Water Authority meeting times. John Joerns stated that it is the boards discretion to continue meeting or to change times. Board wishes to continue monthly meetings and remain on the second Tuesday. Rick Matthews requested a recap of expenses owed to the City of La Porte for work already performed. 7. Covered in item 4~3. 8. John Joerns discussed status of requested easement from Lakeland Development Company. Bob Herrera has meeting with Lakeland Thursday and will discuss this. He discussed the status of obtaining CWA R.O.W. use through the City of Houston. Board wants report on "loose ends" still requiring action. He reported on status of easement on Big Island Slough and the negotiations with the owners. He reported on status of Bay Area Blvd. R.O.W. and easement. 9. President Jerry Bramlett stated he had nothing to discuss at this time. • • Page Three La Porte Area Water Minutes June 7, 1988 Authority 10. There being no further business a motion was made by Mike Wadsworth and second by Rick Matthews to adjourn. Motion was unanimous. Meeting was adjourned by 7:35 P.M. Respectfully Submitted, '~~G~d~s.~-tom ~ `~ C. Claude Graves, Secretary/Treasurer PASSED AND APPROVED: N THS DAY 19_ ~~~ erg t, rresiaen ;. ;. r 29 Jun 1988 E•EY, HUSTON & ASSOCIATES ~. Engineering & Environmental Consultants *************************************** PO Box 519 Austin, Texas 78767 (512)327-6840 Telex 1561212 Invoice No. 88-05-0387 Job No. 10790 Terms: NET 30 Days LA PORTE AREA WATER AUTHORITY (50110) ATTN: BOB HERRERA GENERAL MANAGER LPAWA P.O. BOX 1115 LA PORTE TX 77571 LA PORTE AREA 47ATER AUTHORITY DISTRIBUTION SYSTEM REMITTANCE PAGE TOTAL - Current Invoice: $ 49,880.86 TOTAL - ACCOUNT BALANCE: $ 49,880.86 TOTAL AMOUNT ENCLOSED $ Remittance Address: Espey, Huston & Associates, Inc. Department RB #0703 P.O. Box 550 Austin, Texas 78789-0703 REC~IV~D JUL ~ 1988 ******************************************************************************* ** ** ** Please return this page with payment to ensure prompt & accurate credit ** ** ** ******************************************************************************* 88806291023 • ESPEY, HUSTON & ASSOCIATES, INC. Engineering & Environmental Consultants 29 June 1988 • Page 1 of 5 Invoice No. 88-05-0387 Job No. 10790 Terms: NET 30 Days LA PORTE AREA WATER AUTHORITY ATTN: BOB HERRERA GENERAL MANAGER LPAWA P.O. BOX 1115 LA PORTE TX 77571 (50110) LA PORTE AREA WATER AUTHORITY DISTRIBUTION SYSTEM INVOICE SUMMARY (From 05/22/88 to 06/25/88) Task 11 - LPAWA FINAL DES Task 21 - SURVEY Task 22 - CORROSION CONSU Task 24 - AERIAL SURVEY TOTAL DUE THIS INVOICE TOTAL - Previous Invoices TOTAL - Billed to Date Less Payments as of 6/29/88 NEW BALANCE DUE: Please retain this page for your records Amt Due: $ 6,879.66 Amt Due: 1,237.50 Amt Due: 9,900.00 Amt Due: 31,863.70 $ 49,880.86_ 247,308.83 $297,189.69 247,308.83 $ 49,880.86 916 Capital of Texas Highway South • P.O. Box 519 • Austin, Texas 78767 • (512) 327-6840 • Telex 1561212 ~' • • ESPEY, HUSTON & ASSOCIATES, INC. ' Invoice No. 88-05-0387 Project 10790 - Mgr. CONGER, DALE D. 29 Jun 1988 LA PORTE AREA WATER AUTHORITY Page 2 of 5 DISTRIBUTION SYSTEM TASK 11«*» LPAWA FINAL DES --------------------------------------------- Total Contract Amount $ 114,661.00 Percent Complete - 98~ $ 112,367.78 Less Previous Invoiced Amount $ 105,488.12 »> TOTAL DUE This Phase $ 6,879.66 88806291023 »> TOTAL DUE This Phase $ 6,879.66 • ESPEY, HUSTON & ASSOCIATES, INC. ` Invoice No. 88-05-0387 Project 10790 - Mgr. CONGER, DALE D. 29 Jun 1988 LA PORTE AREA WATER AUTHORITY Page 3 of 5 DISTRIBUTION SYSTEM TASK 21 SURVEY --------------------------------------------- L A B O R Costs Salary Costs - TOTAL X Contract Multiplier Labor Costs - SUB-TOTAL Survey Costs 3-man Crew - 16.5 hrs @ $75.00 Labor Costs - TOTAL 88806291023 0.00 2.50000 0.00 1,237.50 $ 1,237.50 »> TOTAL DUE This Task $ 1,237.50 • ESPEY, HUSTON & ASSOCIATES, INC. Project 10790 - Mgr. CONGER, DALE D. LA PORTE AREA WATER AUTHORITY DISTRIBUTION SYSTEM TASK 22 CORROSION CONSU --------------------------------------------- N O N- L A B O R Costs PURCHASED SERVICES OTHR SVCS - TOTAL Purchased Services - SUB-TOTAL Plus Handling Charge 10.0 Purchased Services - TOTAL Non-Labor Costs - TOTAL • Invoice No. 88-05-0387 29 Jun 1988 Page 4 of 5 88806291023 9,000.00 9,000.00 900.00 9,900.00 $ 9,900.00 »> TOTAL DUE This Task $ 9,900.00 1+ ,' • • • ESPEY, HUSTON & ASSOCIATES, INC. • Invoice No. 88-05-0387 Project 10790 - Mgr. CONGER, DALE D. 29 Jun 1988 LA PORTE AREA WATER AUTHORITY Page 5 of 5 DISTRIBUTION SYSTEM 88806291023 TASK 24 AERIAL SURVEY --------------------------------------------- N O N- L A B O R Costs PURCHASED SERVICES OTHR SVCS - TOTAL 28,967.00 Purchased Services - SUB-TOTAL 28,9.67.00 Plus Handling Charge 10.0$ 2,896.70 Purchased Services - TOTAL 31,863.70 Non-Labor Costs - TOTAL -" $ 31,863.70 ------------- »> TOTAL DUE This Task $ 31,863.70 Project 10790 - TOTAL AMOUNT DUE: $ 49,880.86 ' ~ Peat Marwick Peat Marvvick Main & Co. RepublicBank Center 700 Louisiana P.O. Box 4545 Houston, TX 77210-4545 ICJ Telephone 713 224 4262 Telecopier 713 224 4566 Telex 286705 PMMT UR (RCA- July 8, 1988 Mr. Robert T. Herrera General Manager La Porte Area Water Authority P. 0. Box 1115 La Porte, Texas 77571 Dear Mr. Herrera: This letter will confirm Peat Marwick Main & Co.'s agreement to conduct a limited review and analysis of contractor prequalification submissions for capital projects of the La Porte Area Water Authority (LPAWA). This letter confirms the objectives and scope of our assistance, our approach to accomplish the objectives, and a schedule of our professional fees to complete the work. BACKGROUND AND OBJECTIVES Given the decline in local economic conditions, an increasing number of firms contracting with local entities, such as LPAWA, to accomplish capital projects are severely impaired financially or even going out of business. Consequently, the LPAWA has decided to pre-qualify contractors on both project and financial capability. Member Firm of Klynvettl Peat Marwick Gcertleler .~ • Peat Marwick Mr. Robert Herrera La Porte Area Water Authority July 8, 1988 2 You have asked Peat Marwick to assist the LPAWA in this process. More specifically, our objectives are to: 1. Review prequalification submissions by project from each contractor to determine whether they are in compliance with LPAWA requirements (e.g., Have they submitted audited or reviewed financial statements?). 2. Contact financial institutions and bonding agents for each contractor to ascertain the nature of the relationship and any additional information that may provide information on financial stability. 3. Analyze financial statements to determine the ability of each contractor to meet project expenses such as payroll. 4. Make recommendations, in accordance with LPAWA requirements, regarding the capability of contractors to undertake and successfully complete specified projects. APPROACH In order to accomplish these objectives, we will undertake the following tasks: o Review each contractor's submittal statement for compliance to specific provisions of Ordinance No. 1476-A of the City of La Porte, which has been adopted by LPAWA; o Analyze financial statements to determine current financial condition (including working capital); o Contact bonding agents and bond issuing companies to verify the nature of the existing relationship with each contractor; o Review Best's Insurance Reports to obtain performance ratings for companies issuing bonds; o Contact financial institutions for information on the banking relationship with each contractor; and o Summarize our findings and conclusions regarding each contractor's qualification. . • • . Peat Marwick Mr. Robert Herrera La Porte Area Water Authority July 8, 1988 3 PROFESSIONAL FEES AND EXPENSES Our professional fees will be $120 per contractor submission. We are also reimbursed at actual cost for expenses, such as clerical support and reproduction. We appreciate the opportunity to be of service to the La Porte Area Water Authority and look forward to working with you. Very truly yours, PEAT MARWICK MAIN & CO. . „~-- ~~ f ~~ William C. Lenhart, Jr. Principal WCL:JE • LA PORTE AREA WATER AUTHORITY MONTHLY REPORT JUNE, 1988 ENGINEER"S REPORT: Design: Completed 98% of final design. Currently working on design of lateral lines along Big Island Slough and on Bay Area Blvd. ROW. Aerial flight of Big Island Slough and Bay Area Blvd. routes has been completed. Aerial firm will send requirements for ground survey to complete survey. Espey-Huston will complete design for these sections from the final aerials. Plans and Specifications are ready for Board review and comment at this time. Staff has reviewed plans and specifications on an ongoing basis. Engineer has a cost comparison between ductile iron pipe and pvc pipe available at this time and it will be distributed and discussed at this meeting. Engineer has prepared a contractors" prequalification package. It will be distributed and discussed at this meeting. STAFF REPORT: Right-of-way Acquisition: Coastal Water Authority-Currently negotiating with CWA through City of Houston Real Estate Division for cost of use of CWA right-of-way. Brown and Root Engineers currently reviewing survey for CWA. CWA Board has approved the use of the requested right-of-way. PPG (Bay Area Blvd. ROW)-The City of La Porte received a letter from PPG on July 7, 1988 informing us that they are happy to work with the City of La Porte and provide the necessary road right-of-way and separate ten (10) foot utility easement to the City of La Porte at no charge. The letter requests certain considerations which will be addressed later by the City of La Porte. Verbally the Area Plant Manager, Mr. Henry Ramirez, has assured us that they will work with the Authority to procure the ten (10) foot easement, if necessary, before solving the other matters concerning the road right-of-way. • ~ • Page Two La Porte Area Water Authority Monthly Report June, 1988 Gray Properties(Big Island Slough route)-Title search was done on possible existence of easement. No existing easment was found. Title company has provided a list of affected property owners. Tract map has been drawn. Negotiations with Gray Properties is proceeding. A meeting has been scheduled with Gray Properties representatives for the week of July 11. Heights Savings(Shoreacres route)-Heights Savings representatives currently reviewing easement contract from LPAWA. Status of Application to Texas Water Development Board: Texas Water Commission approved the application for T4JDB funds during their meeting of July 5, 1988. Included is a letter from John Armstrong, Authority Attorney, concerning this matter. Miscellaneous Items: Annexation of Bay MUD by La Porte Area Water Authority- Included in Boardmembers" Information Packet is a timeline outlining earliest possible dates for all of the activities required for annexation of territory by the Authority. Anticipated Schedule for Completion of LPA41A Project- An anticipated schedule for completion of the LPAWA project has been prepared by the Engineer and is included in your Information Packet. Staff will do all within their power to adhere as closely as possible to this schedule. Expenses incurred by the City of La Porte to be reimbursed by the Authority- A recap of expenses paid by the City of La Porte on behalf of the Authority during fiscal year 1987/88 has been prepared by the Finance Department and is included in the Information Packet. This only covers the current fiscal year. Expense statements for the past years will be prepared during the yearly City of La Porte audit. . ~ • ASKINS S ARMSTRONG, P. C. ATTORNEYS AT LAW 702 W. FAIRMdNT PARKWAY f P. O. BOX 1216 KNOX W. ASKINS LA PO RTE. TEXAS 77572.1218 TELEPHONE 713 471 IB66 JOHN D. ARMSTRONG ~ TELECOPIER 713 471 2047 July 7, 1988 Mr. Bo errera Gen Manager Ia.Porte Area Water Authority C' of Ia Porte RE: Application to Texas Water Commission by Ia Porte Area ;^?ater Authority for approval of $9,800,000 revenue bonds, first issue, 6.8$ net effective interest rate; Commission Oonsideration and Action Dear Mr. Herrera: This notice is to advise you that I attended the regular agenda meeting of the Texas Plater GorYmission on July 5, 1988, at approximately 9:30 a.m. in Roan 118 of the Stephen F. Austin State Office Building, Austin, Texas, at which the CAmmission con- sidered the above referenced Application by the Ia Porte Area Mater Authority. I am pleased to report to you that the Texas Water Oatmission unanimously approved the Application of the La Porte Area Water Authority. We should receive a forn~al notice of said approval in the near future. I will be in contact with you and John Joerns shortly in connection with proceeding to finalize document preparation for sale of the Bonds and submission to the Texas Attorney General for approval of the Bonds. If you have any questions or ccxmients, please let me know. D. Armstrong JDA:sc cc: Mr. Dale Oonger, Espey, Huston & Associates, Inc. 888 jaest Belt Drive South, Suite 200 Houston, Texas 77042 NIr. Peter C. Fisher Moroney, Beissner & Company, Inc. Suite 1865 Post Oak Central 2000 Post Oak Boulevard I'.ouston, Texas 77056 Mr. John Joerns City of Ia Porte ~Mr. Steve Gillette City of La Porte .. ~ ~ LA PORTE AREA WATER AUTHORITY BAYMUD ANNEXATION July 12, 1988--BayMUD submits annexation petition to La Porte Area Water Authority Board of Directors. July 12, 1988--LPAWA Board accepts petition and certifies it at regular called meeting:, annexation hearing called by the Board to be held within thirty (30) days. July 19, 1988--LPAWA Board posts notice of the public hearing on annexation: a. Notice of the hearing posted at the City of La Porte Public Works Service Center, City of La Porte City Hall, and Fairmont Park Recreation Center. b. notice of the hearing posted at the offices of the Bayshore Municipal District c. Notice of the hearing published in the Bayshore Sun. August 13, 1988--Hearing on annexation held in the City Hall of the City of La Porte. At close of hearing, LPAWA Board enters an order in the minutes of the meeting annexing the land described in the petition. a. Majority of LPAWA Board signs the order. Secretary of the Board attests the order. August 17, 1988--LPAWA Board of Directors forwards order to La Porte City Council and informs them of vacancy on the LPAWA Board of Directors. August 19, 1988--Order annexing BayMUD filed and recorded in Harris County Deed Records. August 19, 1988--LPAWA Board sends copy of order to Texas Water Commission. September 19, 1988--La Porte City Council holds workshop meeting to prepare and review list of potential candidates. October 10, 1988--La Porte City Council reviews potential candidates at regular scheduled meeting. First opportunity for Council to make appointment. October 11, 1988--Oath of Office administered to incoming LPAWA Board member at regular scheduled meeting. November 8, 1988--Regularly scheduled meeting of LPAWA. December 13, 1988--Last regular scheduled meeting of LPAWA Board of Directors for calendar year 1988. ~- ~s • EXPENSES TO BE REIMBURSED TO THE CITY OF LA PORTS BY THE LA PORTS AREA WATER AUTHORITY ~*NOTE: This expense report only includes the current fiscal year. Prior •years expenses will be detailed during the annual auditing process. .. .~~ ; . _ .. :; C .; ~ ~ PAGE: 74 ( REPORT DATE: 07/12/83 EXPENDITURE BUDGET REPORT REPORTA: 13 THRU 06/30/88 CURRENT BUDGET MTD EXPENDED YTD EXPENDED ENCUMBERED UNENCUM. BAL. ACCOUNT-NUMBER DESCRIPTION f C LA FORTE AREA WATcR AUTH. ~ C SU?PLIES 115.85 115.85- 016600600201 OFFICE 12.0 12.00- ~ 016600600211 REPRODUCTION 8 PRINTING r 127.85 127.85- • TOTAL SUPPLIES ~ SERVICES 11.549.08 c 11,.49.08 11,549.08- ! 016600500502 ENGINEERING 255.00 4,136.25 4,135.25- 01660060050ti ATTORNEY FEES 11.749.Od- ~ 016600000507 OTHER ~ 55.00 15,545.33 15,5d5.33- TOTAL SERVICES r r SU\DqY t 0150005006J1 Li A9 AND COMP IuSURaNCE 200.00 200.00 200.C0- 0156C0600507 i'vSURANCE 4,267.70- L 133.45- 2,13" ~ 016500500608 INTEP.EST EXPENSE 4,067.70- 1.933.85- 1,933.85 TOTAL SUNDRY ' 4,012.70- 13,879.33 13.879.33- ~ ~JATE? TOTAL LA FORTE khE~ t i • • • • REPORT DATr: U7/12/b~ EXPENDITURE GUD'GET REPt;RT PAG:: 74 Ti~RU Oo/31/c~8 REPOT#: 13 ACCOUNT-NUi~BER DESCRIaTI4"~ CURRENT GUDGET "!TD EXPENDED YTD tXPEtiDED EPJCU"`~GERED UNENCUM. GAL. LA PURTE ARE A WATER RUTH. SUflPLIrS ~J15ti~U50Q2~1 OFFICE 115,85 115.85- tJ15oC~050U211 REPRODUCTIO~d ~ PRINTING 12."JJ 12.D0- TOT.4l SUPPLIS 12?,R5 12?.85- StRUICE:1 ' G155UUh~J05~J2 EtiGI~dEE RIN. 11~549.~J$ 11549.08 11~549.J8- 315tiUt~6UU5'Jti ATTORNEY FEeS 255.t~G 4135.25 4.13b.25- ~J1bb0U5u~JJ7 OTHER 11~749.Q8- • TOTAL StRVICES ~ 55.00 15.585.3. 15,585.33- SU`xDGY 016bOt7500bJ1 LIAG w'VD COi~iP iNSUR,4NCE +J1 b5~3060~037 I'SURA,ICY 200.CU 2~70.OU 200.CU- i}15bQ46UUba3 INTEREST EXPEN SE 4,257.70- 2.133.85- 2,13?.85 TaTA~ sU~DRY 4,p5?.?U- 1,933.85- 1,933.85 TOTAL LA ?O;~TE AtE; WATER 4,U12.?Q- 13,8?9.33 1?.~37~.33- i