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HomeMy WebLinkAbout10-18-1988 Meeting LA PORTE AREA WATER AUTHORITY MINUTES OCTOBER 18, 1988 1. The meeting was called to order at 6:00 P.M. by President Jerry Bramlett. MEMBERS PRESENT: President Jerry Bramlett, Vice President Richard Matthews, Member Mike Wadsworth MEMBERS ABSENT: Secretary Claude Graves OTHERS PRESENT: Bob Herrera, General Manager; John Joerns, Assistant City Manager; Steve Gillett, Director of Public Works; Buddy Jacobs, Assistant Director of Public Works; John Armstrong, Authority Attorney; Dale Conger of Espey/Huston Engineers, Inc.; Dave Fetzer of Moroney & Beissner. 2. Meeting was called into executive session at 6:02 P.M. by President Jerry Bramlett. The contract to purchase pumping and production capacity at the Southeast Water Purification Plant between the City of Houston and the La Porte Water Authority was discussed. No action was taken. Executive session was adjourned at 6:40 P.M. by President Jerry Bramlett. 3. The minutes of the September 20, 1988 meeting were read. Motion was made by Vice President Richard Matthews to accept the minutes as presented and seconded by Member Mike Wadsworth. Motion was unanimous. 4. Dave Fetzer of Moroney & Beissner discussed the status of funding from the Texas Water Development Board. He stated their commitment to buy our bonds will expire on November 18, 1888. This is a result of an extension that was made six (6) months ago. Owing to a contractual problem with the City of Houston that could delay delivery of the bonds past the November 18 date, Mr. Fetzer stated they have asked the Texas Water Development Board to extend that commitment for ninety (90) days. This will be considered at their October 20, 1988 Board of Directors meeting. 5. Invoice submitted by Espey/Huston was discussed. Steve Gillett stated that staff has reviewed the invoice and found it to be correct. He recommended payment. Steve Gillett explained the new format of the expenditure report and the various items on the report. Vice President Richard Matthews made motion to pay the invoice to Espey/Huston in the amount of one thousand nine hundred forty-nine dollars and twenty-two cents ($1,949.22) and was seconded by Member Mike Wadsworth. Motion was unanimous. David Fetzer left the meeting at 6:45 P.M. • Page Two Minutes October 18, 1988 6. The invoice from Peat Marwick Main & Company was discussed. Steve Gillett went over the invoice and the breakdown of their expenses. President Jerry Bramlett asked if we had received a report on the prequalification of contractors. Steve Gillett stated the report would be discussed in the General Manager"s report. Vice President Richard Matthews made motion to pay the invoice of Peat Marwick Main & Company in the amount of four thousand seventy-five dollars ($4,075.00). Member Mike Wadsworth seconded the motion. Motion was unanimous. 7. Dale Conger of Espey/Huston reported on the status of the project. He stated the only hold up is approval from Harris County Flood Control District for a ten (10) foot easement along Big Island Slough. This is preventing Harris County"s review of the plans and specifications. Mr. Conger stated that he had brought the prequalifying review of contractors and would present this to staff to examine. 8. General Manager Bob Herrera discussed a response to the letter written to the Authority from Jon Vanden Bosch, Director of Public Works for the City of Houston dated September 9, 1888. In the reply drafted on October 14, 1988, Bob Herrera recommended the Authority not consider interest payments to the City of Houston, but to respond favorably to a cost-sharing of the ownership of a line to be built for the La Porte Area Water Authority by the City of Houston within the plant boundary to provide water to the east side of the plant. Vice President Richard Matthews made a motion to authorize transmittal of the letter to the City of Houston Director of Public Works agreeing to a maximum cost increase of one hundred three thousand three hundred dollars ($103,300.00) over the original contract price caused by the unforeseen escalation of the construction costs of the internal transmission line conveying treated water from the west side discharge header of the Southeast Water Purification Plant to the approved La Porte Area Water Authority east side take-point. It was further moved by Mr. Matthews that the agreed payment be contingent upon receipt of a letter of extension of the time for the giving of notice of the continued effectiveness of the contract between the City of Houston and the Authority. Motion was seconded by Mike Wadsworth. The motion was unanimous. General Manager Bob Herrera discussed the status of the acquisition of the easement from the Coastal Water Authority for the use of the corridor from the Southeast Water Purification Plant to West Main. He stated that an agreement has been reached for a license agreement for the corridor use at a cost not to exceed ten thousand dollars ($10,000.00). The Board had authorized an amount of thirty thousand dollars ($30,000.00), and one hundred thousand dollars ($100,000.00) was budgeted. • • Page Three Minutes October 18, 1888 Mr. Herrera reported on the status of acquiring a ten (10) foot easement from Mr. Eddie Gray (approximately 14,000 square feet). He stated that a negotiated agreement was reached with Mr. Gray, offering fair market value based on Harris County Appraisal District"s evaluations between sixteen cents ($.16) and nine cents ($.09) per square foot, for a total of one thousand three hundred eighty-five dollars ($1,385.00) for Tract ~~1 and four hundred nineteen dollars and eighty-five cents ($419.85) for Tract ~~2. Mr. Herrera requested he be given authority from the Board to write Mr. Gray a letter making an offer for the two (2) tracts in question. Vice President Richard Matthews moved that the General Manager make an offer of one thousand eight hundred four dollars and eighty-five cents ($1,804.85) to Mr. Gray, seconded by Member Mike Wadsworth. The motion was unanimous. Mr. Herrera reported on the status of the easement needed from PPG for the Bay Area Boulevard right of way. He stated the La Porte Area Water Authority was looking for a total of forty eight thousand three hundred thirty seven (48,337) square feet of easement from PPG. Assistant City Manager John Joerns stated PPG has requested the ten (10) foot easement be located in the future road right-of-way the City of La Porte is presently negotiating. This would involve some minor modification to our engineering design work not to exceed two thousand five hundred dollars ($2,500.00). Mr. Joerns reported that an agreement with PPG for this easement is very near. g. President Jerry Bramlett expressed the Board"s appreciation for the staff"s work on the project. 10. There being no further business to discuss, motion was made to adjourn by Vice President Richard Matthews and seconded by Member Mike Wadsworth. Motion was unanimous and the meeting was adjourned at 7:18 P.M. Claude Graves, Secretary/Treasurer PASSED AND APPROVED: 0 THIS DAY ~ 19~ Jerry Brad. Pres