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HomeMy WebLinkAbout11-08-1988 Meeting LA PORTE AREA WATER AUTHORITY MINUTES NOVEMBER 8, 1988 1. The meeting was called to order at 6:00 P.M, by President Jerry Bramlett. MEMBERS PRESENT: President Jerry Bramlett, Vice President Richard Matthews, Secretary Claude Graves, Member Mike Wadsworth. MEMBERS ABSENT: None OTHERS PRESENT: Bob Herrera, General Manager; John Joerns, Assistant City Manager; Steve Gillett, Director of Public Works; John Armstrong, Authority Attorney; Dale Conger, Espey Huston & Associates, Inc.; Fred Beck, H. Carlos Smith Engineers and Surveyors, Inc. 2. The minutes of the October 18, 1988 meeting were read. Motion was made by Vice President Richard Matthews to approve the minutes as presented and seconded by Member Mike Wadsworth. Motion was unanimous. 3. Bob Herrera explained the need to have Espey Huston & Associates fully explore all potential problems with the City of Houston to ensure that the contract schedule was followed. This task was not part of the original scope of services negotiated with Espey Huston & Associates, Inc. Mr. Herrera recommended the Board authorize the additional services in the amount of six hundred fifty four dollars and seventy cents ($654.70). Vice President Richard Matthews made a motion to authorize this additional service and seconded by Member Mike Wadsworth. Motion was unanimous. 4. Steve Gillett outlined the invoice submitted by Espey Huston & Associates which includes the previously authorized payment for negotiations with the City of Houston in item three (3). Motion was made by Vice President Richard Matthews to approve payment of the Espey Huston invoice in the amount of six thousand one hundred fifty-one dollars and forty-nine cents ($6,151.49) and seconded by Secretary Claude Graves. Motion was unanimous. 5. Dale Conger of Espey Huston & Associates, Inc. reported on the need to relocate the distribution line along Bay Area Boulevard. Bob Herrera stated the Authority had received positive response from PPG concerning the ten (10) foot utility easement. PPG has requested relocating the line within the proposed two hundred (200) foot Bay Area Extension right-of-way. Mr. Herrera recommended the additional authorization to Espey Huston & Associates to relocate the proposed service line to La Porte"s • Page Two Minutes November 8, 1988 25th Street water plant in an amount not to exceed one thousand three hundred fifty dollars ($1,350.00). Motion was made by Member Mike Wadsworth and seconded by Secretary Claude Graves. Motion was unanimous. 6. Bob Herrera reported on the ongoing negotiations with Fairmont Park Joint Venture to purchase the needed easements and discussed the letter authorized by the Board at the October 18, 1988 meeting. Fairmont Park Joint Venture counter offered for a sixteen (16) foot easement at the original price of one thousand eight hundred four dollars and eighty-five cents ($1,804.85). In addition, Fairmont Park Joint Venture requests the document have a provision for some type of drainage crossing, should the area be developed at a later date. Mr. Herrera also stated the Grays would work with the Authority if the water line was on the five (5) foot mark. Mr. Herrera recommended payment to H. Carlos Smith Engineers & Surveyors, Inc. in the amount of one thousand dollars ($1,000.00) for professional surveying services in connection with the four (4) utility easements from Fairmont Parkway to Hillridge Road. Vice President Richard Matthews made a motion to approve the payment, seconded by Member Mike Wadsworth. Motion was unanimous. 7. Bob Herrera outlined the proposal submitted by H. Carlos Smith Engineers & Surveyors to prepare a metes and bounds description for a ten (10) foot easement along the proposed two hundred (200) foot Bay Area extension right-of-way at a fee not to exceed three thousand dollars ($3,000.00), and recommended authorization. Motion was made by Vice President Richard Matthews and seconded by Secretary Claude Graves. Motion was unanimous. 8. Bob Herrera described the process of pre-qualification. Dale Conger outlined the method used to evaluate contractor s references, and the different ratings given. Discussion then centered around possible challenges to the process by an unsuccessful contractor. Assistant City Manager John Joerns related prior experience with the execution of Ordinance 1476, pre-qualification standards. Bob Herrera recommended that the contractors identified as qualified be approved and placed on pre-qualification bidders list. Motion was made by Secretary Claude Graves and seconded by Member Mike Wadsworth. Motion was unanimous. g. Dale Conger reported that Espey Huston & Associates is still awaiting approval from Harris County Flood Control District, Harris County, and the County Engineer. He expressed concern with the time remaining to complete the project and questioned going ahead with advertisement for bids. Bob Herrera recommended the Board wait until they have procured all the necessary signatures. Page Three Minutes November 8, 1988 • 10. General Manager Bob Herrera outlined the efforts to complete negotiations with the City of Houston. John Joerns related the City of Houston will soon deliver a letter extending the notice period until November 15, 1888, with the catch-up payment due December 15, 1988• However, the Director of Public Works, Jon Vanden Bosch, had not approved the letter at this time. The City of Houston continues to request the La Porte Area Water Authority pay interest on overdue payments for the capital costs. This provision does not appear in any other participant contract. John Joerns passed out a letter for the Boards approval agreeing that, if the Authority failed to tender payment within thirty (30) days of receiving invoice, they would be subject to pay a ten (10) per cent per annum penalty Motion was made by Member Mike Wadsworth and seconded by Vice President Richard Matthews to authorize the letter to the City of Houston to be signed by the General Manager and the La Porte Area Water Authority President. Motion passed unanimously. 11. President Jerry Bramlett stated he had nothing to report at this time. 12. There being no further business to discuss, motion was made to adjourn by Vice President Richard Matthews and seconded by Member Mike Wadsworth. Motion was unanimous and the meeting was adjourned at 7:15 P.M. Claude Graves, Secretary/Treasurer PASSED AND APPROVED: ON THIS DAY \~ , 19 ~j~j Jerry $~am~ebt, Presiden