HomeMy WebLinkAbout01-10-1989 Meeting
LA PORTS AREA WATER AUTHORITY
MINUTES
JANUARY 10, 1989
1. The meeting was called to order at 6:02 P.M. by President Jerry
Bramlett.
MEMBERS PRESENT: President Jerry Bramlett, Vice President Richard
Matthews, Secretary Claude Graves, Member Mike Wadsworth.
MEMBERS ABSENT: None
OTHERS PRESENT: Bob Herrera, General Manager; John Joerns,
Assistant City Manager; Steve Gillett, Director of Public Works;
Buddy Jacobs, Assistant Director of Public Works; Dale Conger and
Bill Pace of Espey Huston & Associates, Inc.
2. The minutes of the December 13, 1988 meeting were read. Motion
was made by Secretary Claude Graves to approve the minutes as read
and seconded by Member Mike Wadsworth. Motion was unanimous.
3. The payment to First City Bank Houston for the initial bond set-up
fee in the amount of one thousand five hundred dollars ($1,500.00)
was discussed. General Manager Bob Herrera gave an explanation of
the fee. He recommended the fee be paid. Motion was made by Vice
President Richard Matthews and seconded by Secretary Claude Graves
to approve payment from bond funds. Motion was unanimous.
~. Invoice from Espey, Huston & Associates, Inc. was discussed. Dale
Conger gave an explanation of the invoice. Richard Matthews
inquired when bids were to be opened. Steve Gillett stated that
the bids would be opened at City Hall on Thursday, January 19,
1989, and requested a Board member be present. Claude Graves
stated he would attend if possible and Mike Wadsworth stated he
would be able to attend. Motion was made by Member Mike Wadsworth
and seconded by Secretary Claude Graves to pay the invoice from
Espey, Huston & Associates, Inc. in the amount of three thousand
six hundred forty-three dollars and twenty-one cents ($3,643.21).
Motion was unanimous.
Page Two
Minutes
January 10 , 1989
5. The proposal from Peat Marwick Main & Company to perform a
financial audit was discussed. Bob Herrera stated that Peat
Marwick had lowered their estimate from five thousand dollars
($5,000.00) to four thousand dollars ($4,000.00). He suggested
that a proposal be drafted for their consideration stating the
estimate not to exceed four thousand dollars ($4,000.00) plus
expenses not to exceed five hundred dollars ($500.00). Vice
President Richard Matthews made a motion to present a proposal to
Peat Marwick Main & Company for the above estimate and to
authorize the General Manager to sign the agreement. The motion
was seconded by Secretary Claude Graves. The motion was
unanimous.
6. Dale Conger of Espey Huston & Associates, Inc. distributed a copy
of the minutes of the pre-bid conference for the transmission line
held on January 5, 1989. He discussed the fact that one
pre-qualified contractor had not attended. He later received a
letter from a Mr. G.M. Dobbins of Construction Company stating
that he had attended the meeting representing R.D.M. Construction,
Inc., the pre-qualified contractor who was not on the sign-in
sheet. Mr. Conger stated that Mr. Dobbins had not signed in as a
representative of R.D.M. and did not state that he was there on
their behalf when questioned as to the name of his company. Mr.
Conger reported on the various items discussed at the pre-bid
meeting. He stated there were questions concerning the contract
documents. One item that was brought up was the control system
which involves telephone lines to connect remote sites to the
computer terminal to be set up in the Public Works building. The
original intent was to have (1) dial-up phone lines and (2) a
small PC based computer system. Mr. Conger stated originally it
was believed this polling system was capable of dialing up each
time to obtain data but will require a full time connected line.
He explained this would result in an increase in the cost from an
estimated four thousand eight hundred dollars ($4,800.00) a year
to seven thousand dollars ($7,000.00) for dedicated voice-grade
telephone lines. This would mean an increase of two hundred
dollars ($200.00) a month in phone expenses. Mike Wadsworth
requested different types of control, including radio control of
the remote sites, be investigated instead of dedicated phone
lines.
Mr. Conger stated the need for a meeting of the Board after bids
are opened to determine the type of material to be used. A
workshop meeting (if needed) is tentatively scheduled for January
31, 1989 at 6:00 P.M. to discuss the bids.
7. General Manager Bob Herrera reported there has been little
progress on easements since the last meeting and that he would
reserve his report until the next meeting.
Page Three
Minutes
January 10, 1989
Mr. Herrera requested guidance from the Board concerning Mr.
Dobbins claim that he represented R.D.M. Construction, Inc. The
General Manager was asked to write a letter to R.D.M. indicating
that they will not be allowed to bid due to failing to have a
representative at the mandatory pre-bid conference.
The expenses on behalf of the La Porte Area Water Authority by the
City of the La Porte was discussed. Bob Herrera stated that he
would examine the expenses and report back to the Board.
Steve Gillett stated that an interest payment at the bank had been
paid that does not show up as a proposed payment.
Secretary Claude Graves had some questions regarding the
expenditure report spread sheet.
8. President Jerry Bramlett stated he had no report at this time.
g. There being no further business to discuss, a motion was made by
Vice President Richard Matthews to adjourn and seconded by Member
Mike Wadsworth. The motion was unanimous and the meeting was
adjourned at 7:15 P.M.
Claude Graves, Secretary/Treasurer
PASSED AND APPROVED:
ON THIS DAY ~ Q ~ ~- , 19~