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HomeMy WebLinkAbout02-07-1989 Meetingi C ~ a • • LA PORTE AREA WATER AUTHORITY MINUTES FEBRUARY 7, 1989 1. The meeting was called to order at 6:05 P.M. by President Jerry Bramlett. MEMBERS PRESENT: President Jerry Bramlett, Vice President Richard Matthews, Secretary Claude Graves, Member Mike Wadsworth. MEMBERS ABSENT: None OTHERS PRESENT: John Joerns, Assistant City Manager; Steve Gillett, Director of Public Works; Buddy Jacobs, Assistant Director of Public Works; John Armstrong, Authority Attorney; Dale Conger, Espey Huston & Associates, Inc. 2. The minutes from the January 10, 1989 regular meeting and the January 31, 1989 special called meeting were read. Motion was made to accept the minutes as read by Secretary Claude Graves and seconded by Vice President Richard Matthews. Motion was unanimous for the January 10, 1989 meeting with Member Mike Wadsworth abstaining from voting on the January 31, 1989 meeting. 3. Invoice from Espey, Huston & Associates, Inc. was discussed. Dale Conger explained the items on the invoice. Jerry Bramlett asked if this was the balance due on the aerial survey. Steve Gillett stated this would be the full amount. Vice President Richard Matthews made motion to pay the invoice in the amount of seven thousand forty-seven dollars and eighty-two cents ($7,07.82), seconded by Member Mike Wadsworth. Motion was unanimous. 4. Invoice to the City of Houston for the quarterly payment for buy-in at the Southeast Water Purification Plant was discussed. Steve Gillett discussed the spread sheet submitted by the City of Houston and explained the different sections of the spread sheet. Jerry Bramlett asked if there would be any interest due because this January invoice would be paid in February. Mr. Gillett stated that the contract with Houston gives us thirty (30) days to pay after receipt of the invoice and this payment falls within the thirty (30) day period. The status of the plant construction was discussed. The plant costs to date were discussed along with the original estimate. Claude Graves requested the estimate for the plant and application of the City of Houston"s spread sheet multipliers to that estimate. Steve Gillett reported that the City of Houston Water Engineering Manager, Showri Nandagiri, is preparing a paper for distribution to City of Houston customers (La Porte) that will explain how they arrived at each of the multipliers. Secretary Claude Graves made motion to pay the invoice from the City of Houston for the La Porte Area Water • . Page Two Minutes February 7, 1989 Authority Share of the capital cost expended to date for the Southeast Water Purification Plant in the amount of three hundred two thousand one hundred forty-seven dollars and eighty-two cents ($302,147.82). The motion was seconded by Vice President Richard Matthews. The motion was unanimous. 5. Payment to the City of Houston for the internal transmission line was discussed. John Joerns explained the letter from the City of Houston requesting this payment. Jerry Bramlett requested a letter be sent with this payment stating that the payment is in full and that no interest will be charged due to lack of invoice from the City of Houston. Motion was made by Vice President Richard Matthews and seconded by Member Mike Wadsworth that payment be sent to the City of Houston for the La Porte Area Water Authority share of the design and construction of the transmission line from the discharge header of the Southeast Water Purification Plant to the La Porte Area Water Authority take-point in the amount of one hundred three thousand three hundred dollars ($103,300.00) along with a letter stipulating this payment is in full and no interest will be charged. Motion was unanimous. 6. Award of bid for construction of the transmission line to Mercer Construction Company, Inc. was discussed. Dale Conger explained what constituted the contract. He stated that the bid is good for ninety (g0) days. Vice President Richard Matthews made a motion to award the contract to Mercer Construction Company, Inc. in the amount of three million five hundred fifteen thousand seven hundred eighty dollars and fifty cents ($3,515,780.50) contingent upon approval of the City Council, Texas Water Development Board, and upon the receipt of a license agreement from the Coastal Water Authority. After more discussion, Vice President Richard Matthews amended his motion to include that the Notice to Proceed shall not be submitted until approval from the La Porte Area Water Authority and that the award will be based upon using totally ductile iron pipe, large and small sizes; and that the communications equipment will be via hard wired telephone. Member Mike Wadsworth seconded and the motion was unanimous. 7. Proposal for a resident project representative from Espey, Huston & Associates, Inc. was discussed. John Joerns stated that a contract with the City of La Porte for a project representative would not be in the best interests of either party. Steve Gillett stated that Espey, Huston & Associates had agreed to contract for geotechnical and laboratory services with no markup. Secretary Claude Graves made motion to contract with Espey, Huston & Associates, Inc. to provide one (1) resident project representative for inspection services for the construction of surface water transmission and distribution facilities. Motion was seconded by Vice President Richard Matthews and the vote was unanimous. C~ Page Three Minutes February 7, 1989 • 8. Dale Conger of Espey, Huston & Associates, Inc. went through the schedule for submittal of bid to the Texas Water Development Board. g. John Joerns stated all letters that the Board requested at the last meeting have been sent to the proper authorities. He stated there were two (2) letters concerning the audit that required signatures. Steve Gillett discussed some information he had procured on the problems the City of Houston is having acquiring the easements going west from the plant for their distribution lines. This has delayed the plant and could be the source of the Authority"s legal problems. Mr. Gillett reported the same attorney doing the legal work for the City of Houston is doing the legal work for CWA. He stated this is significant because the City of Houston can"t start-up the plant until they have somewhere to send the water. CWA contractor constructing the raw water line is behind schedule and is expected to finish March 1, 1989, and should not affect the Authority"s schedule. The City of Houston has awarded the design contract for the internal line to Turner Collie & Braden, Inc. and they expect to be completed October 1, 1989• The Board expressed their desire to stress the urgency to the City of Houston to expedite the license agreement for use of the CWA right-of-way. John Joerns stated he would meet with Bob Herrera and they would begin pressing the matter. Authority Attorney John Armstrong reported a meeting of the Authority will be needed in about two (2) or three (3) weeks to approve the Bond resolution, documents, and certificates for the February 28, 1989 closing date. He stated he would request the meeting from the General Manager at that time. 10. President Jerry Bramlett questioned if the presentation to Council on the contract explained the PVC versus the ductile pipe. John Joerns stated a cover sheet and a narrative have been prepared from staff. Secretary Claude Graves inquired on the status of the other pending easements. John Joerns stated we have commitments from each party. • Page Four Minutes February 7, 19$9 11. There being no further business to discuss, a motion was made by Member Mike Wadsworth and seconded by Secretary Claude Graves to adjourn. The motion was unanimous and the meeting was adjourned at 7:35 P.M. Claude Graves, Secretary/Treasurer PASSED AND APPROVED: p~~ ~ ~ O N T H I S DAY '~Vti; f.~;~.,~~ ~ , 1 g w ~~ er v Bra P esiden