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HomeMy WebLinkAbout05-09-1989 Meeting• LA PORTE AREA WATER AUTHORITY MINUTES MAY 9, 1989 1. The meeting was called to order at 6:11 P.M. by President Jerry Bramlett. MEMBERS PRESENT: President Jerry Bramlett, Vice President Richard Matthews, Secretary Claude Graves, Member Mike Wadsworth. MEMBERS ABSENT: None OTHERS PRESENT: Bob Herrera, General Manager; John Joerns, Assistant City Manager; Steve Gillett, Director of Public Works; Dale Conger, Espey, Huston & Associates, Inc. 2. The minutes from the April 18, 1988 regular meeting were read. Motion was made to accept the minutes as presented by Vice President Richard Matthews and seconded by Secretary Claude Graves. Motion was unanimous. 3. Steve Gillett reported that the invoice from Espey, Huston & Associates, Inc. included in the agenda was incorrect. He presented a revised invoice for consideration. Engineer Dale Conger explained that the reduction was due to charges applied to project representative rather than construction phase services. Motion was made by Vice President Richard Matthews and seconded by Member Mike Wadsworth to approve payment of the revised Espey, Huston & Associates, Inc. invoice in the amount of fourteen thousand three hundred three dollars and forty-one cents ($14,303.41). Motion was unanimous. 4. Steve Gillett explained the invoice from Mercer Construction Company. He stated there were two reasons for the material on site being at a high level: (1) Mercer had planned on starting construction a month earlier, and (2) had been held back in some areas. Mr. Gillett said there would not be this much material on site every month and that the present material was being inventoried by Project Representative, Robert Ray. Motion was made by Vice President Richard Matthews to approve Payment No. 1 from Mercer Construction Company in the amount of four hundred fifty-nine thousand seven hundred twenty-five dollars and eighty-nine cents ($459,725.89). Seconded by Secretary Claude Graves. Motion was unanimous. ! • Page Two Minutes May 9, 1989 5. Steve Gillett reported the payment that has been requested by the City of Houston is still under budget on total project cost and catch-up. He stated he had toured the Southeast Water Purification Plant again reporting there are eleven (11) participants in the plant. Mr. Gillett stated he had met with the City of Houston"s operational side. He reported they are more concerned with the distribution system as it relates to the other customers excluding La Porte. Mr. Gillett said he felt very good that the La Porte Area Water Authority had its own distribution system. Mr. Gillett reported the City of Houston had indicated some time schedules that included August 27, 1g8g as the tentative thirty (30) day test of the plant and completion being sometime in November/December. The City of Houston reported the ninety-six (96) inch waterline is almost complete allowing the Authority to construct our line in the CWA ROW. Mr. Gillett stated the Internal Transmission Line has some updates. Dale Conger has reviewed the plans from Turner, Collie & Braden, Inc. and Mr. Gillett has received a letter from the Health Department stating they approved those plans noting completion is scheduled for sometime in October. Motion was made to approve payment of the invoice from the City of Houston in the amount of two hundred twenty three thousand nine hundred seventy-four dollars and fifty-nine cents ($223,974.59) by Vice President Richard Matthews and seconded by Member Michael Wadsworth. Motion was unanimous. 6. Project Representative Robert Ray reported on the progress of the water line. Dale Conger of Espey, Huston & Associates, Inc. reported the contractor had been unable to start construction at the Shoreacres" site due to a telephone cable having been installed in the ROW area near the intended location of the water line. He stated they had obtained permission from the Highway Department to move the line further out into the ROW. Mr. Conger advised the Board there is a provision in the permit that, in the event the Highway Department decides to build a road in that ROW, the Authority would be liable to relocate the water line. Mr. Conger said they are looking at moving the water line location site to a now abandoned sanitary sewer line. He stated they are still dealing with the contractor on this matter. • Page Three Minutes May 9, 1989 Steve Gillett reported Mercer Construction Company has provided the Authority with an updated construction schedule. He stated there is a progress meeting with the contractor the last Thursday of every month at 1:30 P.M. at Public Works where the contractor presents estimates and problems he is encountering. The minutes of these meetings are mailed with each Authority meeting agenda. Mr. Gillett also reported he talks with Robert Ray daily and receives written daily reports weekly that he plots and notes the progress of the water line. 7. General Manager Bob Herrera reported on the following easements: The easement between Fairmont Park Joint Venture and the City of La Porte on behalf of the Authority has been agreed on and a check has been issued. In addition, a deed has been filed in Harris County. The Authority"s attorneys and attorneys representing Height Savings and the FSLIC reached a verbal agreement on location of the Shoreacres" easement and are in the process of acquiring a written agreement. FSLIC has agreed to allow the contractor right of entry in the event problems arise. John Joerns has visited with PPG"s plant manager and has had contact with the attorney representing PPG and feel a license agreement is forthcoming. Again, if the La Porte Area Water Authority is put under undue circumstances to meet a completion deadline, PPG will give the Authority right of entry. As directed by the Board, a letter was written to Cody Greer, Real Estate Attorney for the City of Houston and Coastal Water Authority (CWA), copied to the Subsidence District and Jon Vanden Bosch. Mr. Greer has reviewed the agreement drawn up by LPAWA attorneys, making minor changes. This agreement has now been sent to Friendswood Development Company and should receive their approval. Friendswood may ask for some attachments asking the Authority for permission to enter the easements if needed in the future. Steve Gillett restated the project schedule noting the Authority still had some time to procure the easements before the Contractor needs entry. 8. President Jerry Bramlett thanked the General Manager for his quick action on the letter sent to Cody Greer. Page Three Minutes May 9, 1989 9. There being no further business, motion was made by Vice President Richard Matthews and seconded by Member Mike Wadsworth to adjourn. Motion was unanimous. The meeting was adjourned at 7:06 P.M. Claude Graves, Secretary/Treasurer PASSED AND APPROVED: ON THIS DAY ~~,r~v-.._ `o , 19 ., ei~ry t~r~IPflett, rresiaen