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HomeMy WebLinkAbout09-12-1989 Meeting LA PORTE AREA WATER AUTHORITY MINUTES SEPTEMBER 12, 1989 1. The meeting was called to order at 6:12 P.M. by President Jerry Bramlett. MEMBERS PRESENT: President Jerry Bramlett, Vice President Rick Matthews, and Secretary Claude Graves MEMBERS ABSENT: Member Mike Wadsworth OTHERS FRESENT: Robert Ilerrera, General Manager; Steve Gillett, Director of Public Works; Brrddy Jacobs, Assistant Director of Public Works; Jeff Litchfield, Director of Finance; Steve Wenzel, City Engineer; Dale Conger and Robert Ray, Espey, Huston & Associates, Inc. 2. The minutes from the August 8, 1989 regular meeting were read. Secretary Claude Graves made motion to approve the minutes as presented, seconded by Vice President Rick Matthews. Motion was unanimous. 3. Oath of Office was administered to Jerry Bramlett, Posltlon 5 and Rick Matthews, Posltlon 4 by Secretary Claude Graves. 4. Approval of payment of Espey, Huston ~ Associates, Inc. invoice in the amount of Eight Thousand Three Hundred Ninety-Seven Dollars and Sixty-Seven Cents (8,397.67) was discussed. Mutton was made by Vice President Rick Matthews, seconded by Secretary Claude Graves to approve the payment. The mileage dispute has not been settled. Motion was unanimous . 5. Motion was made to approve payment to Mercer Construction in the amount of Four Hundred Fifty--Eight Thousand Seven hundred Sixty--Nine Dollars and Thirty Cents ($458, 769.30) by Vice President Rlck Matthews and seconded by Secretary Claude Graves. General Manager Robert Herrera stated that staff recommended payment. Dale Conger stated the difference in the submittal by Mercer was due to a dispute over the pay item o.f trench safety (No. 36A of Mercer's invoice). Bob Herrera commented on the time and effort. expended by Mr. Conger and Mr. U'illett visiting with Mercer Construction to insure the definition of trench safety would be one the Board would agree with in the future. Mr. Herrera stated as a result of that meeting, there is a consensus as to what trench safety will be paid fur by La Porte Area Water Authority. President Jerry Bramlett asked if La Porte Area Water Authority was responsible for trench • • Page Two LPAWA---Minutes September 12, 1989 safety. Steve Gillett stated that indirectly the Authority is responsible if pour trench safety is approved with the Authority's knowledge. Pro,~ect Representative Robert Ray stated that he kept a dally log detailing the paying of trench safety. The contractor signs these logs. Mr. Gillett stated these logs are the Authority's back-up. Motion was unanimous to approve payment. 6. Daie Conger discussed the area of dispute with Mercer over trench safety. htr. Conger stated in the future Robert Ray will sketch the trench (size of ditch, depth and width, etc.) in the rase of a dispute over the trench safety in place and both Mr. Ray and the Contractor will sign off on this sketch. Mr. Ray has also been supplied a camera to document the trench safety in place. Dale Conger discussed the minutes of the last construction progress meeting with Mercer Construction Company. Mr. Conger reportE:d on correspondence from Coastal Water Authority (CWA) regarding their right--of-way monuments. They have asked we replace all markers on the Authority's side of the one hundred fifty foot (150') right-of ---way. Mr. Conger stated we have replied that fire Authority will repair those damaged by our construction, which was in our agreemE~nt with CWA. Photographs and records have been made detailing the existing condition of all markers, The Authority has asked for a list from CWA of those markers they consider to still be good and they have complied. Mr . Conger repur t ed on various problems wi t. h t he other easements. There is also a problem with the elevation of the meter at the Southeast Water Purification Plant. Robert Ray discussed the progress of the construction to date. Dale Conger discussed the r,hange order that Mercer has requested fur additional pay for several Items. 7. General Manager Bob Herrera discussed the meeting with the Mayor of Shoreaces stating it had been most successful. After explanation of the formula, cost estimate, and how the estimated budget was developed for' the following year, the meeting with the Mayor of Morgan's Point was very productive and ended amicably. Page Three September 12, 1989 LPAWA---Mi nut. es Operation and Maintenance of the transmission line by the City of La Forte personnel was discussed. Secretary Claude Graves asked if we have an agreement with the City to provide maintenance. Staff stated this r,ontract is being worked on. Mr. Herrera discussed the request for addition financial reporting at the last meeting. Iie stated there was some misunderstanding as to exactly what Mr. Matthews wanted. Mr. Herrera suggested he visit with the Board and Mr. Litchfield so they can develop a type of standard financial reporting to be given on a regular basis. R. President Jerry Bramlet.t had no report at this time. Vice President Rick Matthews suggested at the October meeting that th~> Board look closely at the problems the Authority anticipates with going on line in December. Bob Herrera stated staff will provide the Board with a listing of expected problems (administrative and technical) at the next meeting. 9. There bE:ing no further business, Secretary Claudr~ Graves made rnotion to ad,~ourn, seconded by Vice President Rlck Matthews. Motion was unanimous ar-d thc~ meeting was adJourrred at 7:30 F.M. ~~~ ~ lr~ _~~- Claude Graves, Secretary, Treasurer PASSED AND APPROVED: r a. ,~ ~~; ON THI S DAY -~_- ~~ ~ . l '~ , 19 ; i Jer'r~y B~at't~ett, President