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HomeMy WebLinkAbout10-10-1989 MeetingLA ~TE AREA fiiATER AUTHORITY MINUT68 OCTOBER 10, 1989 1. The meeting was called to order at 6:05 P.M. by President Jerry Bramlett. MEMBERS PRESENT: President Jerry Bramlett, Vice President Rick Matthews, Secretary Claude Graves, and Member Mike Wadsworth MEMBERS ABSENT: None OTHERS PRESENT: Robert Herrera, General Manager; Steve Gillett, Director of Public Works; Buddy Jacobs, Assistant Director of Public Works; Linda Waugh, Finance Officer; John Armstrong, Authority Attorney; Dale Conger and Robert Ray, Espey, Huston ~ Associates, Inc. 2. The minutes from the September 12, 1989 regular meeting were read. Motion was made by Vice President Rick Matthews and seconded by Member Mike Wadsworth to approve the minutes as presented. Motion was unanimous. 3. Oath of Office was administered to Mike Wadsworth, Position 3 by President Jerry Bramlett. 4. The invoice from Espey, Huston & Associates, Inc. was discussed. Dale Conger explained the statement. Motion was made by Vice President Rick Matthews, seconded by Member Mike Wadsworth to approve payment of the invoice in the amount of Twenty-One Thousand Four Hundred Seventy-Seven Dollars and Ten Cents ($21,477.10). Motion was unanimous. 5. Motion was made to approve payment to Mercer Construction in the amount of Five Hundred Twenty-Nine Thousand Four Hundred Twenty-Three Dollars and Thirty-Five Cents ($529,423.35) by Vice President Rick Matthews and seconded by Secretary Claude Graves. Dale Conger discussed the invoice. Mr. Conger stated that most of the material for this job has been received. He explained that an estimate shows approximate final cost of job will be $3.2 Million. Motion was unanimous. 6. Motion was made by Vice President Rick Matthews to approve Change Order No. 2 to construction contract with Mercer Construction Company for a net increase of Seven Dollars ($7.00), seconded by Member Mike Wadsworth. Dale Conger discussed the items on the change order detailing each increase or decrease that resulted in a final addition of Seven Dollars ($7.00). Mr. Conger stated subsequent to the Board's approval, he will send this change order to the Texas Water Development Board for their endorsement. Motion was unanimous. Page Two • LPAWA-Minutes October 10, 1989 7. Having no objections, the Engineer's Report was moved to Item ? due to a prior commitment by the Engineer. Dale Conger discussed the proposed re-routing to the east side of Somerton Drive. Steve Gillett stated the only problem with choosing this course is the re-sodding of yards on 3omerton. Mr. Gillett stated there was money made available for sidewalk replacement on the west side of 3omerton. He explained that through a change order, the Authority can use this money for the re-sodding of yards. Mr. Herrera stressed the importance of restoring the yards to their existing appearance. Dale Conger discussed the protect progress to date. Mr. Conger informed the Board that the Southeast Water Purification Plant (SEWPP) will probably not be in operation at the time the project is finished. The Authority's contractor will be affected by there being no water to flush lines, test controls, etc. Mr. Conger stated the Contractor expects to be finished in December and will have to return when the plant goes on line. Dale Conger and Robert Ray left meeting. 8. General Manager Robert Herrera discussed the operating agreement with the City of LaPorte. He explained this is a working draft for the Authority to review and to ask questions. He stated both the Authority's attorney and the attorney for the City have reviewed the agreement and have made comments. Mr. Herrera reported the agreement addresses what the City of La Porte will do on the actual physical side of operation and maintenance of the transmission line and an appendix explaining how the City will handle the financial transactions. Steve Gillett explained the annual chemical analysis of surface water required by the Texas Department of Health (TDH). Mr. Gillett reported these inspections will be part of the City's annual inspection every year. The Health Department will run an analysis on LPAWA as a part of this annual inspection. The operators will also have an additional analysis performed at their sites. Member Mike Wadsworth expressed concern as to whether once a year was adequate for these tests. Buddy Jacobs explained there are bacteziological tests conducted every month. Page Three LPAtiiA-Minutes October 10, 1989 After more discussion the following revisions were requested by the Board. (1) A flat rate that covers the conventional routine and that the routine be more defined, (2) Nxpense materials and supplies (telephone, postage, copying, etc.) off the line item budget that is approved by LPAWA once a year, and a (3) Contingency account for sajor and emergency purchases (out of the regular scope of work) to be approved by the Board. Secretary Claude Graves asked if this agreement details the City of La Porte acting as trustee of LPAWA funds. Authority attorney, John Armstrong stated he felt this can be handled within the operating agreement and the main concern will be satisfying Cities of Morgan's Point and Shoreacres. The alternative of offering the Cities of Morgan's Point and Shoreacres the opportunity of bidding on the operation of the Authority's facilities was discussed. After examining the standards needed, the Board felt neither city would have the manpower required. 9. General Manager Robert Herrera reported the office area for the Authority has been set up and invited the Hoard to view the area after the meeting. Mr. Herrera stated the LPAWA budget was approved by City Council at the October 9, 1989 meeting. 10. President Jerry Bramlett had nothing to report at this time. 11. There being no further business, Secretary Claude Graves made motion to adjourn, seconded by Vice President Rick Matthews. Motion was unanimous and the meeting was adjourned at 7:35 P.M. Claude Graves, Secretary, Treasurer PA33CD AND APPROVBD: ON THIS DAY ~ ~' ~ ~~ , 19 ~ C1 Jerry~$rangle~., President .,, -v. • • RESOLUTION NO. A RESOLUTION OF THE LA PORTE AREA WATER AUTHORITY, APPOINTING THE CITY OF LA PORTE, A MUNICIPAL CORPORATION, AS THE AGENT AND TRUSTEE OF THE LA PORTE AREA WATER AUTHORITY, TO FACILITATE THE DEPOSIT OF THE LA PORTE AREA WATER AUTHORITY'S FUNDS, UNDER THE TERMS AND PROVISIONS OF THE DEPOSITORY AGREEMENT BETWEEN THE CITY OF LA PORTE AND BAYSHORE NATIONAL BANK OF LA PORTE, DATED OCTOBER 1, 1988. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE LA PORTE AREA WATER AUTHORITY: Section 1. The La Porte Area Water Authority hereby appoints the City of La Porte, a municipal corporation, as its agent and trustee, to facilitate the deposit of La Porte Area Water Authority funds with Bayshore National Bank of La Porte, under the terms and provisions of the Depository Agreement between the City of La Porte and Bayshore National Bank of La Porte, dated October 1, 1988. All funds deposited for the La Porte Area Water Authority, in Bayshore National Bank of La Porte, by the City of La Porte, shall be fully secured and collateralized, in accordance with the terms and provisions of said Depository Agreement between the City of La Porte and Bayshore National Bank of La Porte, dated October 1, 1988. Section 2. The Board of Directors of the La Porte Area Water Authority officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the La Porte Area Water Authority was posted at a place convenient to the public at the City Hall of the City of La Porte, Texas for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed considered and formally acted upon. The Board of Directors of the La Porte Area Water Authority further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Resolution shall be in effect from and after its passage and approval. ,. =. RESOLUTION NO. PAGE 2 PASSED AND APPROVED this the 11th day of April, 1989 LA PORTE AREA WATER AUTHORITY c ,, t ~, Pre ' der~~~o ` ATTEST: ~~ ~w~ Secretary