HomeMy WebLinkAbout12-12-1989 Meeting
LA PORTE AREA WATER AUTHORITY
MINUTES
DECEMBER 12, 1989
1. The meeting was called to order at 6:02 P.M. by President
Jerry Bramlett.
MEMBERS PRESENT: President Jerry Bramlett, Vice President
Rick Matthews, Secretary Claude Graves, and Member Mike
Wadsworth
MEMBERS ABSENT: None
OTHERS PRESENT: Robert Herrera, General Manager; John
Joerns, Assistant City Manager; Steve Gillett, Director of
Public Works; Buddy Jacobs, AJJLJtant Director of Public
Works; Dale Conger, Espey, Huston & Associates, Inc.
2. The minutes from the October 10, 1989 regular meeting were
read. Motion was made by Member Mike Wadsworth and seconded
by Secretary Claude Graves to approve the minutes as
presented. Motion was unanimous.
3. Motion was made by Secretary Claude Graves and seconded by
Member Mike Wadsworth to approve payment of Espey, Huston &
Associates, Inc. invoice in the amount of Twelve Thousand
Eight hundred Thirty-Two Dollars and Eighty--Three Cents
($12,832.83). General Manager Bob Herrera explained that
the invoices for. items #3 & #5 were held aver from October.
Due to a lack of a auorurn, no meeting was held in November
and President Jerry Bramlett and General Manager Bob Herrera
made the decision to go ahead and pay these invoices.
Motion was unanimous.
4. Ttte c°urrent invoice from Espey, Huston & Associates, Inc.
was discussed. Steve Gillett recommended payment. Motion
was made by Secretary Claude Graves and seconded by Member
Mike Wadsworth to pay the invoice in the amount of Thirteen
Thousand Nine Hundred Ninety-Eight Dollars and Seventeen
Cents ($13,998.17). Motion was unanimous.
5. Approval of payment to Mercer Construction Company in t}ie
amount of Three Hundred Twenty-Ttrree Thousand Five Hundred
Twenty Dollars and ~>ix Cents ($323,520.06) was discussed.
This is a previous invoice also approved by President Jerry
Bramlett and General Manager Bob Herrera for payment due to
the meeting not being held in November. Steve Gillett
explained the changes and stated the twenty-four inch (24")
pipeline installed in the CWA right-of--way generated the
large amount on this invoice. Motion was made by Vice
President Rick Matthews and seconded by Secretary Claude
Graves to approve payment of the invoice. Motion was
unanimous.
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Minutes-LPAWA
December 12, 1989
6. The current invoice from Mercer Construction Company was
discussed. Steve Gillett reviewed tine invoice explaining
t:he lower. amount was due to a decrease in material on hand.
Staff recommended payment. Motion was made by Vice
President Rick Matthews to approve payment of the Mercer
invoice in the amount of Ninety-One Thousand Five Hundred
Dollars and Forty-One Cants ($91,500.41). Motion was
unanimous.
7. Approval of "catch-up" payment to the City of Houston for
the SEWPP buy-in was discussed. Steve Gillett stated the
biggest portion of this payment was for tYte construction of
the treatment plant itself. Mr. Gillett reported he has
checked this invoice against previous payments, the La Porte
Area Water Authority t~udget, and the projections given by
the City of Houston. He stated the change orders are well
under budget. Mr. Gillett related he has been attending the
monthly progress meetings. He stated the General Manager
had drafted a letter to the City of Houston requesting they
supply, in writing, a list of those things they will be
needing to add after plant start-up (i.e. off-site railroad,
trim pump), estimated cost, and a time schedule so the
Author.i.ty can retain sufficient bond funds in escrow. Mr.
Gillett reminded the Board that any unused funds must be
returned to the Texas Water Development Board when the
project is completo. Motion was made by Secretary Claude
Graves and seconded by Member Mike Wadsworth to approve the
"catch-up" payment to the City of Houston in the amount of
Eighty-Five Thousand Five Hundred Ninety-Four Dol"lays and
Ninety-Six Cents ($85,594.96). Motion was unanimous.
8. Agreement between the La Porte Area Water Authority aril the
City of La Porte for the operation of the water transmission
system was discussed. The following changes were made to
the agreement by the Board:
a. Add the word "repair" under Rent I, (operate,
maintain, repair, and manage).
b. Change ttcirty (30) day t:o "ninety (90)" day
written not ice under Rent I .
c. Add the word "maintenance" under Item II,
(efficient operation, maintenance, anc~
management).
d. I2eplace Exhik~it "A" under Item II with "record
construction drawings on file at the La Porte City
Hall".
e. Add "but not limited to the following" under Item
II.
t. Fill in blanks under Item III, compensation for
services. "$3,433.33 per month", "15th day of
each month".
g. Delete the word "emergency" (first word) under
Item V.
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Minutes-LPAWA
December 12, 19II9
h. Change fifteen (15) days to forty-five (45) days
under Item XIII.
Bob Herrera discussed the importance of a separate
investment agreement. Mr. t~errera stated he had received a
report from TC&B stating the substantial completion
(production of water ) of the plant would be sometime around
Febrtaary 1_`i, 1990 with final completion projected for May 1,
1990.
The Board requested the General Manager make the requested
changes to the agreement and place on the agenda for the
January 9, 1990 regular meeting.
9. Da ].e Cc>nger of Espey, Huston & A;~sor_~iates, Inc. discussed
the progress of the construction. He reported on the
problem of relocating the line on Spencer Highway due to the
widening of Spencer. Steve Gillett stated the cost of
relocating the line would be around Six Thousand Six Hundred
Dollars ($6,600.00), which would be offset by the previous
rerouting to the east side of Somerton.
Mr. Conger stated the contractor has requested two
additional pay items: (1) $1.00 per foot for working so
close to the fence right-of-way for 190 i=eet, and (2)
$200.00 for relocating a 90 degree bend.
10. General. Manager Bob Herrera stated hie .report: had been
covertad i. n previ ou;s i terns .
Steve Gillett reported on the progress of the SEWPP
construction schedule progress.
11. President Jerry Bramlett had nothing to report at this time.
12. There being no further business, Vice-President Rick
Matthews made motion to adjourn, seconded by Member Mike
Wadsworth. Motion was urlaIllTl1QUS and the meeting was
adjourned at 7:21 P.M.
Claude Graves, Secretary, Treasurer
PASSED AND APPROVED:
ON THIS DAY , 19 C~ ~ _