HomeMy WebLinkAbout02-11-04 Regular Meeting of the La Porte Area Water Authority Minutes
MINUTES
LA PORTE AREA WATER AUTHORITY
MINUTES
February 11, 2004
1. The meeting was called to order at 6:30 PM by President Robert Roy.
Members Present: President Robert Roy, Vice President Paul Berner and
Secretary Chester Pool.
Members Absent: None
Others Present: Member-elect Steve Valerius, General Manager Debra Feazelle,
Assistant City Manager Cynthia Alexander, Director of Public Works Steve
Gillett, Assistant Director of Finance Michael Dolby, Chris Breaux and Tom
Peterson of Null-Lairson.
2. The minutes from the meeting held May 28, 2003 were reviewed. Motion by Paul
Berner, second by Chester Pool to approve the minutes as presented. Motion was
unammous.
3. The Oath of Office was administered to Steve Valerius by President Robert Roy.
4. Assistant Finance Director Michael Dolby reviewed the Financial Statements for
FY 2002-2003. Auditor Tom Peterson reviewed the audit process, and stated that
Null-Lairson was issuing an unqualified opinion of the Authority's annual
financial reports. He also reviewed the changes in the Audit due to GASB 34
requirements. Robert Roy questioned upcoming expenses that would be payable
to the City of Houston, and what the expenditures represented. Steve Gillett
outlined the proposed improvements, and the upcoming schedule for the Project.
Draft contract amendment should be received from the City of Houston by March
22nd. The Authority and the City would be expected to approve the new
amendment by June 29th. Because the Authority usually meets in the later part of
May each year to approve the annual budget, this would be included at that
meeting. Proposed bid date for improvements is scheduled for July 14th. Bid
award is scheduled for October 29th. Funds are due to Houston for the
Authority's. share after bid opening and prior to bid award. A special meeting
may be required to authorize a budget amendment to pay for the improvements.
Motion by Chester Pool, second by Paul Berner to approve the La Porte Area
Water Authority Annual Financial Report for Fiscal Year Ending September 30,
2003. Motion was unanimous.
5. There was no General Manager's Report.
6. There being no further business, the meeting adjourned at 6:57 PM.
La Porte Area Water Authority
Minutes
February 11,2004
Page 2
ad;;:- ;UJ
Chester Pool, Secretary
PASSED AND APPROVED
ON THIS DAY J~ I b
'2J2 ~ ~
Robert Roy, Presi "
,2004.
OATH OF OFFICE
I n the name and by the authority of
The State of Texas
OATH OF OFFICE
I, ' do solemnly
swear (or affirm), that I will faithfully execute the duties of the office of
of the
State of Texas, and will to the best of my ability preserve, protect, and defend the
Constitution and laws of the United States and of this State, so help me God.
Affiant
SWORN TO and subscribed before me by affiant on this
day of
Signature of Person Administering Oath
(Seal)
Printed Name
Title
See Reverse Side
for Instructions
Revised August 1999
Form #2204
PLEASE TYPE OR PRINT LEGIBLY
PROVIDE ALL REQUESTED INFORMATION
STATEMENT OF ELECTED/APPOINTED
OFFICER
(Pursuant to Tex, Canst. aI't. XVI, Sl(b), amended 2001)
I,
, do solemnly
swear (or affirm), that I have not directly or indirectly paid, offered, promised to pay,
contributed, or promised to contribute any money or thing of value, or promised any
public office or employment for the giving or withholding of a vote at the election at
which I was elected or as a reward to secure my appointment or confirmation,
whichever the case may be, so help me God.
UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING
STATEMENT AND THAT THE FACTS STATED THEREIN ARE TRUE.
Date Officer's Signature
Position to Which Elected/Appointed City and/or County
Form No. 2201
2004-2005 BUDGET
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CITY OF HOUSTON
Public Works and Engineering
Department
Bill White
Mayor
Jon C. Vanden Bosch. P.E.
Director
Public Works & Engineering
Department
P.O. Box 1562
Houston, Texas 77251-1562
T.713.837.0037
F.713.837.0040
www.cityofhouston.gov
April 28, 2004
To The Participants of The
Southeast Water Purification Plant
Subject: Estimated 0 & M Cost Per Thousand Gallons For Fiscal Year 2005
The estimated 0 & M cost for the Southeast Water Purification Plant for Fiscal Year
2005 (July 1, 2004 - June 30, 2005) is $0.5482 per thousand gallons. Please note that
the 0 & M cost excludes the following:
. Plant Expansion I Upgrade Cost
. Water Transmission Line Expense (Item G)
In addition, all participants will also be billed debt service for the Coastal Water Authority
96" line as per attached schedule.
If you have any questions, please contact Harish Roopani at (713) 837-0366.
R-f...~r~ """
""", 'b
r >< .h ..,11.
II: b \r:.J [i~~
Sincerely,
MAY - 5 2004
P.~ H'H a
U' n~~ #
~),~t
t///~~'T-
Larry Homan, CPA
Assistant Director
Department of Public Works
and Engineering
LH: II
Attachments
cc: Sara Culbreth
Jeff Taylor
Karen Leback
Roger Hulbert
Jack Wells
Council Members: Toni Lawrence Carol Mims Galloway Mark Goldberg Ada Edwards Addie Wiseman M.J. Khan Pam Holm Adrian Garcia Carol Alvarado
Mark Ellis Gordon Quan Shelley Sekula-Gibbs, M.D. Ronald C. Green Michael Berry Controller: Annise D. Parker
Calculation of Annual Budget
Fiscal Year 2005
Item B: Total amount (in thousands of gallons) of water produced by the Plant 31,000,000
Item C: 1 Total City of Houston Non-Contract Plant Expenditures
Total Non-Contract Expenditures $ 280,620
2 Total Contracted Water Services
Total Contracted Water Services Cost $ 8,019,100
3 Overhead Costs
Fixed Allocation of 9% of Item # 2 as listed above $ 654,845
TOTAL OF ITEM C: $ 8,954,565
Item 0: 4 TRA Debt Service $ 2,471,250
5 CWA Debt Service for all Series bonds, $ 17,192,435
(Except 1987,1991,1995, & 1999)
6 CWA Debt Service, Series 1987 & 1991 $ 1,411,976
( Times 17.525%)
6B TRA + CW A's M&O expenditures $ 16,194,552
7 City Debt Service in support of Raw Water $ 775,500
Storage and Transmission Facilities
TOTAL OF ITEM D: $ 38,045,713
Item E: Total amount (in thousands of gallons) of water sold to the Managing 154,699,641
Participant's water customers that is diverted from the Trinity River
into Line A.
Item F: 8 Capital Recovery Cost for CWA 96" Line (see attached schedule) $1,330,094
Item H: Contingency Reserve - 2.5% of Item (C/B) + Item (DIE) 2.50%
Contingency Cost per thousands gallons: (C/B)*2.5%+(D/E)*2.5% $ 0.0134
0& M Cost per thousands gallons: (C/B)+(D/E) $ 0.5348
Total Cost per thousands gallons: (C/B)X(1 +H)+(D/E)X(1 +H) $ 0.5482
Note: In addition to the estimated cost per thousand gallons, each participant will be billed
monthly for their share of Item F, CW A debt service, series 1995 (refunded series 1999A)
based on their current capacity in the plant.
$2,720,989 X 93.11 % X 52.5% = $1,330,094 total for FY 2005. (see attached schedule)
F:\FY05 Work\Southeast Plant\FY05 Budget_SEWP Plant 4/27/2004 11 :36 AM
ITEM F:
CAPITAL RECOVERY COST FOR CWA 96" LINE $1,330,094
FY 2005 FY 2005
DEMAND MONTHL Y ANNUAL
ALLOCATION PRODUCTION PRODUCTION
FACTOR (%) SHARE ($) SHARE ($)
CITY OF FRIENDSWOOD 5.0000% $5,542 $66,505
GULF COAST WATER AUTHORITY 13.7500% $15,241 $182,888
HARRIS COUNTY MUD #55 2.8854% $3,198 $38,379
CITY OF WEBSTER 3.3750% $3,741 $44,891
CITY OF LAPORTE 6.5000% $7,205 $86,456
CITY OF SOUTH HOUSTON 3.1250% $3,464 $41,565
CLEAR LAKE CITY WATER AUTHORITY 20.0000% $22,168 $266,019
CITY OF PASADENA 19.5833% $21,706 $260,476
BA YBROOK MUD #1 1.5000% $1,663 $19,951
CLEAR BROOK CITY MUD 1.2500% $1,386 $16,626
CITY OF HOUSTON 23.0313% $25,528 $306,338
TOTAL SHARE 100.0000% $110,841 $1,330,094
F:\FY05 Work\Southeast Plant\FY05 Budget_SEWP Plant\Captial Rec 96" 4/27/2004 2:36 PM
EXHIBIT E
CALCULATION OF ANNUAL BUDGET
The Operation and Maintenance budgeted O&M Expenses, as currently calculated, consist of the
following:
(Item C in formula given in Section 4.3): .
.1 Total City of Houston Non-Contract Plant Expenditures (including Salary and Benefits,
Telephone, Electric, Insurance, Water Production Personnel, Meter Reading and Billing, and
Other Related Direct Expenditures).
.2 Total Contracted Water Services ( including any operating contract settlements, legal
expenses and contractor claims).
.3 Overhead Costs (based on a proportionate share of Management & Support, Finance and
Administration, and Indirect Costs) with a fixed allocation of9% of Total Contracted Water
Services per item .2 above.
(Item D in formula given in Section 4.3):
The Operation and Maintenance expenses budgeted by Houston for TRA and CW A as well as -
the respective debt service as itemized below
.4 TRA Debt Service
.5 CWA Debt Service for all Series BOl)ds, except 1987, 1991, 1995,
.6 CW A Debt Service, Series 1987 and 1991 times 17.525 %.
.7 Future City Debt Service in support of Raw Water Storage and Transmission Facilities
(Item F in formula given in Section 4.3):
The CW A Debt Service expense (allocated 93.11 % to the Plant) for the 96 inch raw water
pipeline leading to the Plant, tpn~~.fthe theq7c,HIT~cP!P9n~QI;l.()f!b~,p.jp.~liAe(~~ (C,Yg~~HlX,:J2R
!V!QPl,~~g,.MQ.J;?}. . ..,,',,".'}',' ..... .
.8 The formula for calculating the estimated budgeted cost per tho~and gallons is as follows:
(e/B) X (1 +H)+ (DIE) X (1+H) = estimated cost per 1,000 galllons, with Band E described as
follows:
B = the total amount of water estimated to be produced by the Plant during the given year.
EXHIBIT E (continued)
CALCULATION OF ANNUAL BUDGET
E = .the total amount of water estimated to be sold to Houston water customers that is diverted
from the Trinity River into Line A, as designated on Exhibit "An during the given year. As
defined herein "E" includes such raw water estimated to be received at Houston water treatment
plants receiving Trinity River water through Line A as well as the billable quantity (including
take-or-pay amounlS as applicable) to be taken by Houston raw water customers, but excludes
line loss by evaporation, leakage, etc.
.9 Additional annual estimated costs consist of the following:
+ Item F CW A Debt Service times the portion of the Raw Water Storage and
Transmission Facilities currently used, compared to the 96" line capacity. Currently equal
to 52.5 percent (126 MGD/240 MGD).
~
+ Item G, or estimated water transmission line expense,.per participant.
+ Item H Contingency Reserve, equal to 2,5 percent of the cost per 1,000 gallons for
Items C + D.
.10 The cost per Participant would then equal the cost per 1,000 gallons times the Participant's
estimated gallonsll ,000 for the given year (including the 2.5 % for Contingency Reserve), plus
Item F times the Participant's Demand Allocation Factor, plus Item G, if any.
1 0/04/00
GENERAL MANAGER'S
REPORT
CITY OF LA PORTE
PUBLIC WORKS
DEPARTMENT
Memo
To: Debra Feazelle, City Manager
From:Steve Gillett, Director of Public Works
CC: John Joerns, Assistant City Manager
Cynthia Alexander, Assistant City Manager
Date: 6/4/2004
Re: LPAWA - Additional Capital Cost Update
Attached is the latest estimate of costs for the above referenced project. As
illustrated, the Authority's share is $833,181, which has increased from the last
estimate of $784,756. The additional $48,425 represents an increase of
approximately 6%, and is attributable to increases in cost associated with
improvements to the ground storage tanks and a new category, security. The
estimate, prepared from 50% design, is due to be updated in October at 90% design.
As discussed in the budget meetings, the timing of payment is still uncertain. The
estimated timeline for payment is moved from late spring 2004 to early 2005.
Currently, the schedule calls for bid advertisement in late October 2004, with bids
due in January/February 2005. As discussed in previous reports. The funds due
from the Authority will not be payable until bids have been received and a contract
recommendation made by the Engineer. Thus, funds will not be needed until at least
March 05. This date, which has already slipped from the last report, could slip
further, depending on progress made with design.
I will continue to keep you informed of progress.
. Page 1
COM
C:\Documents and Settings\dicensod\Local Settings\Temporary Internet Files\OLK11 C\Summary_0512$)'4~~004
SEWPP Expansion Costs
Low Service Pump Station
Rapid Mix Flocculation &. Sedimentation Basin
Disinfection/Chemical Feed
Chlorine Facilities
Disinfection/UV
Pre-oxidation
Ground Storage
Filtration/BackwashlClearwell
Transfer Pump Station
High Service Pump Station (Exh D1)
Waste Backwash Water System
Raw Sludge Pump Station
Residual Solids Thickeners
Thickened Solids Pump Station
Return Flow .A' Pump Station
Dewatering System
Co-Participants Building
Overflow Basin &. Sludge Lagoon
Standby Generator
Plant Security
Fire Alarm System
ControVElectrical Facility
Instrumentation Control
Subtotal
Engineering
Cost Allocation Analysis
Storm Sewer System Hydraulic Analysis
Facility Expansion Evaluation
Programming
O&.M Training &. Contract Balance
Regulatory Issues
UVT Testing
Geotechnical
Surveying
Bid-Document Reproduction
Tracer CT Study
Storm water Pollution Prevention
Technical Review Committee
UV PilotTesting
Filter Pilot Testing
Air Stripping for pH
Phase I Preliminary Design
Phase I Final Design
Construction Management
Wetlands Delineation
Record Drawings
Other Additional Services
Electrical Services
Pump Station Surge Modeling
Co-Participant Flow Control Valve
Sludge Disposal Site
SEWPP Control Valves
CWA - Lynchburg New Pump'
Trinity River Pump Station Expansion'
SEWPP Raw Water Regulation Station'
SEWPP Electrical Substation Improvements
CWA - Lynchburg Electrical System Rehabilitation'
Additional Capital Allocations Recoupment (Exhibit C2)
Retroactive CWA Debt Service (Exhibit C3)
Total
Capacity per Component
Cost per Gallon. Construction and Engineering
Cost per Gallon - Recoupment
Cost per Gallon - CW A Debt Service
Cost per Gallon - Total
EXHIBIT C1 (200 mgd )
S .)ULE OF ACTUAL AND ESTIMATED COSTS FOR PLAI
I Estimated Phase I Project Costs as of 1/28/04' Enaineerina Costs as of 03/04 I
Total New
Construction
RehabilitationIRegulatory (existing 120
Firm 200 MGD mgd capacity only)
New Construction Existing Facilities New Construction Existing Facilities
$0 $ 1,692,863 $ $ (1,692,863) $ -
12,364,165 12,364,165
10,664,862 359,510 (359,510) 10,664,862
1.925,075 1,925,075
5,258,482 7,887.723 13,146,205
0 0 .
12,117,612 3,026,543 15,144,155
9,175,607 9,175,607
10,174.220 100,000 10,274,220
0
2,248,313 192,730 0 (192,730) 2,248,313
0 0
1,520,435 1,520,435
0 -
423,166 360,446 0 (360,446) 423,166
- -
213,858 320,786 534,644
824,135 (824,135)
574,092 861,138 1,435,229
3,317,671 4,976,506 8,294,177
. 4,366,005 908,461 (4,366,005) 908,461
3,847,362 3,847,362
4,565,431 4,565,431
$78,390,351 $ 7,795,689 $ 18,081,157 $ (7,795,689) $ 96,471,507
$237,462 $54,772 $292,234
45,610 10,520 56,130
390,500 - 390,500
1,500,000 - 1,500,000
581,710 134,175 715,885
42,660 9,840 52,500
81,258 18,742 100,000
157,996 - 157,996
98,102 - 98,102
87,352 20,148 107,500
46,000 - 46,000
51,349 - 51,349
44,746 - 44,746
6,826 1,574 8,400
223,500 - 223,500
182.829 42,171 225,000
1,727,112 398,368 2,125,480
2,896,550 668,105 3,564,655
4,875,451 1,124,549 6,000,000
21,032 - 21.032
94,554 21,809 116,363
121,074 27,926 149,000
442,200 442,200
182,700 - 182,700
200,000 - 200,000
200,000 200,000
$14,538,573 $2,532,699 $17,071,272
4,700,000 4,700,000
13,430,000 13,430,000
270,000 270,000
340,000 340,000
1,560,000 1,560,000
$ 93,268,923 $ 7,795,689 $ 20,613,856 $ (7,795,689) $ 113,882,779
7,652,666 7,652,666
8.945,559 8,945,559
$ 109,867,148 $ 7,795,689 $ 20,613,856 $ (7,795,689) $ 130,481,004
80,000,000 80,000,000 120,000,000 120,000,000
$ 1.16586 $ 0.09745 0.1718 (0.0650)
$ 0.09566
$ 0.11182
$ 1.3733 $ 0.0974 $ 0.1718 $ 10.0650f
. CWA &. Trinity River Pump Station expansion costs will be handled by O&.M Cost Allocation.
CDM
C:IDocuments and Settingsldicensod\Local SettingslT emporary Internet Files\OLK11 C\Summary_051204.xls
5/12/2004
Memorandum
From: Debra Feazelle, City Manager
To: LAPAWA Board Members
Date: 6/10/2004
Re: South East Plant Upgrade
The latest estimate from the City of Houston for our share of the South East Plant's
upgrade is currently $833,181 dollars. To insure we maintain our bond covenants,
the Water Authority intends to borrow $500,000 dollars from the City of La Porte
Utility Fund and pay it back over a six year period with an annual interest cost of
two percent. These estimates are based on current consumption and are subject to
change, The remaining $331, 181 dollars will be paid from the Water Authority's
available reserves.
1
Laporte Area Water Authority
Capital Recovery
Capital Recovery estimate for LAPAWA's share South East Plant Upgrade
at .06 cents per thousand gallons of usage and two percent interest charge based on billing
for usage.
City of Laporte cost per thousand
1,338,284,000 gallonsx .06
two percent interest of $10,000 dollars
80,297.04/88577x 10,000
Total
$80,297.04
$9,065.22
$89,362.26
City of Morgans Point cost per thousand
65,000,000 gallons x .06
two percent interest of $10,000 dollars
3,900/88577x 10,000
3,900.00
Total
440.29
$4,340.29
City of Shore Acres cost per thousand
73,000,000 gallons x .06
two percent interest cost of $10,000 dollars
4,380/88577 x1 0,000
4,380.00
Total
494.49
$4,874.49
Capital Recovery Cost
$98,577.04
Number of years to recover investment of
$500,00 dollars
5.7
$98,577 per year x 5.68 years
amount owed to Utility Fund
two percent interest cost
$559,917.59
$500,000.00
$59,917.59
Laporte Area Water Authority
Cash Projections
Beginning Balance
Projected Revenue Water
Projected Interest
Projected Debt Service Revenue
Projected Debt Service Expenses
Projected Operating Expenses
Cash available
Projected Revenue Water&Debt
Projected Expenses Water
Projected Debt Service
Total Cash Available
Projected Restricted Cash
Cash after Bond Covenants
Projected Capital Expenses
End of Year Due from General
Cash
$1,679,581.70
660,298.14 estimate through 9/30/04
11,998.35
390,153.54
(181,831.00)
(556,956.54)
$2,003,244.19 at 9/30/04
1,783,320.00
(1,011,732.00)
(771,588.00)
2,003,244.19 before bond convenants
(1,595,840.00) bond covenants
407,404.19 at 9/30/05 *
(833,181.00)
($425,776.81 )
LAPAWA cash position has decreased significantly since the purchase of $3,412,000 from Galveston, purchase
of upgrade $1,009,108 and a rebate to member cities of $537,284.
We do not want to fall below our bond covenanants requirements. Consequently,
we will borrow $500,000 dollars from the Utility Fund and repay this fund through capital recovery fees of
$98,577.04 yearly for approximately 6 years. The remaining $331,181 will come from (fund 16) LPAWA Reserves.*