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Home My WebLink About06-06-07 La Porte Area Water Authority minutes 6. LA PORTE AREA WATER AUTHORITY MINUTES JUNE 6, 2007 RECEIVED AUG 2 4 2007 1. CITY HCftETARY'$ OFFICE The meeting was called to order at 6:03 PM by President Steve Valerius. Members Present: President Steve Valerius, Vice President Paul Berner, Member Dennis Steger. Members Absent: Secretary Chester Pool and Member Robert Roy. Others Present: Interim General Manager John Joerns, Director of Public Works Steve Gillett, and Director of Finance Michael Dolby. 2. The minutes from the meeting held February 7, 2007 were reviewed. Denis Steger pointed out that the meting began at 6:00 pm rather than 6:30 pm. Motion by Dennis Steger, second by Paul Berner to approve the minutes as amended. Motion was unanimous. 3. Interim General Manager John Joerns and Director of Public Works Steve Gillett reviewed the proposed FY 2007-2008 LP A W A Operating Budget and answered questions from the Board. Correction was made to reflect the deletion of estimated expenditures in the current budget for Capital Improvements (016- 7075-533-8085) - this funding will carry forward to next year. Motion by Paul Berner, seconded by Denis Steger to approve the proposed budget as amended. Motion was unanimous. 4. No General Manager's report. 5. Member Denis Steger questioned the Authority's capacity in light of the recent new development around the La Porte Golf Course. John Joerns and Steve Gillett reviewed the Authority's current and projected consumption, and the Authority's capacity at the South East Water Purification Plant. Current Capacity is projected to be adequate for the next thirty (30) years. There being no further business, the meeting adjourned at 6:15 PM. /.) /J .II ~ iL// Chester Pool, Secretary 07 / CITY OF LA PORTE PUBLIC WORKS DEPARTMENT Memo To: John Joerns, Interim City Manager From: Steve Gillett, Director of Public Works CC: Michael Dolby, Interim finance Director La Porte Area Water Authority Board Members Date: 7/27/2007 Re: LPAWA SCADA System The La Porte Area Water Authority approved the proposed FY 2007-2008 budget on June 6, 2007. Since that time, the 20+ year old SCADA (Supervisory Control and Data Acquisition) system used to monitor and control the Authority's transmission system has failed. The proposed budget needs to be amended to fund the replacement of this system, estimated at $150,000. The Authority's fund balance is adequate for this expenditure. Additionally, the unaudited City of Houston annual O&M Report indicates that operational costs for last year were under budget, the Authority's share of the potential refund is almost $150,000 (attached). It is recommended that the proposed FY 2006-2007 LPAWA Budget be amended to include an additional $150,000 for replacement of the SCADA System. . Page 1 EXHmIT A CAPITAL IMPROVEMENT PROJECT COST ESTIMATE FORM Project Number: Departmental Ranking: 3 Project Name: LP A W A SCADA System Public Works PROJECT SCHEDULE: Planning: yrs. mos. $25,000 Design: yrs. 3 mos. $125,000 Engineering: yrs. mos. Land/ROW Acq.: yrs. mos. Construction Letting: yrs. mos. Construction: yrs. 6 mos. $150,000 Total time to complete: yrs. 11 mos. - Responsible Department: TYPE OF COST: Land: Design & Consulting: Construction: Furnishings or Equip: Other Contingency: Total project estimate: DOES THIS CO COMPLETE T No ANNUAL IMPACT ON CITY OPERATIONAL COSTS (DESCRIBE): None Total estimated Annual Impact on City Operating Cost Attach additional sheets if needed. This Project involves the replacement of the twenty year old SCADA system that provides for control of the LP A W A system. The system has failed completely, and parts are no longer available. Water Production staff currently operates the system manually. CITY OF HOUSTON PUBLIC WORKS AND ENGINEERING I RESOURCE MANAGEMENT DIVISION Financial Management Branch I Fiscal Services Section FOR DISCUSSION DRAFT Southeast Water Purification Plant ONLY SUMMARY OF O&M COSTS FOR ALL PARTICIPANTS FOR THE PERIOD JULY 2005 - JUNE 2006 ( Fiscal Year 2006 ) PARTICIPANTS: GULF COAST WATER AUTHORITY CLEAR LAKE CITY WATER AUTHORITY CLEARBROOK CITY MUNICIPAL UTILITY DIST LAPORTE AREA WATER AUTHORITY HARRIS COUNTY MUD # 55 CITY OF PASADENA CITY OF SOUTH HOUSTON CITY OF WEBSTER CITY OF FRIENDSWOOD BAYBROOK MUNICIPAL UTILITY DISTRICT # 1 TOTAL: FY06 AMOUNT AMOUNT FY06 ACTUAL DUE TO DUE TO AMOUNT o & M COST CITY OF THE BILLED TRUE-UPS HOUSTON PARTICIPANTS $ 1,366,321 $ 1,165,259 $ - $ 201,062 2,593,372 2,197,989 395,383 295,240 247,912 47,328 961,045 812,465 148,580 309,345 263,313 46,032 3,257,716 2,742,102 515,614 352,480 299,654 52,826 370,317 315,030 55,287 939,520 791,217 148,303 52,385 46,866 5,519 $ 10,497,740 $ 8,881,807 $ - $ 1,615,933 UNAUDITED FY06 SEWPP _True Up_FinaI3_062807.xls \ Summary 06/28/07 Ci ty E~!iS~d~8~~Y I July 23, 2007 Texas Commission on Environmental Quality P.O. Box 13087 Austin, Texas 78711-3087 Attn.: E. Scott Swanson, Water Conservation Specialist Reference: Review of proposed amendments to the La Porte Area Water Authority Drought Contingency Plan Dear Mr. Swanson, Please review the following proposed changes as outlined in our previous e- mail correspondence. Pending your written approval, recommendation will be submitted to officers of the La Porte Area Water Authority in efforts to amend the current plan and achieve compliance with Title 30, Texas Administrative Code, Chapter 288. Proposed amendments are as follows; Amend Item B. SYSTEM CONSTRAINTS with the following; Execution of all water demand management measures shall be in accordance with the Texas Water Code, Section 11. 039. All future wholesale water contracts (new, renewed or extension) shall include a provision for all water distributed during a period of water shortage to be divided in accordance with The Texas Water Code, Section 11. 039. Amend Item D. EMERGENCY MANAGEMENT PROGRAM with the following; 2. (e) Notification shall be made to the Executive Director, within 5 business days of the implementation of any mandatory provisions of the drought contingency plan. 2963 N. 23'd St. · La Porte, Texas 77571 . (281) 471-9650 Page 2 Reference: Review of proposed amendments to the La Porte Area Water Authority Drought Contingency Plan COpy 5. The Specific Targets for Water Use Reduction are as follows: a. Mild Condition Goal- To achieve a voluntary 10 percent reduction in daily water use. b. Moderate Condition Goal - To achieve a 15 percent reduction in daily water use. c. Severe Condition Goal- To achieve a 25 percent reduction in daily water use. d. Critical Condition Goal- To achieve a 30 percent reduction in daily water use. Should any further action be necessary please contact me at (281) 471-9650, or at mayo@laportetx.gov. Respectfully, ~l My- Ray Mayo Assistant Utility Superintendent City of La Porte La Porte Area Water Authority Ci ty E~~iS~d~8~OWY I July 23, 2007 Texas Commission on Environmental Quality P.O. Box 13087 Austin, Texas 78711-3087 Attn.: E. Scott Swanson, Water Conservation Specialist Reference: Review of proposed amendments to the City of La Porte Drought Contingency Plan Dear Mr. Swanson, Please review the following proposed changes as outlined in our previous e- mail correspondence. Pending your written approval, recommendation will be submitted to the La Porte City Council in efforts to amend the current plan and achieve compliance with Title 30, Texas Administrative Code, Chapter 288. Proposed amendments are as follows; Amend Item D. EMERGENCY MANAGEMENT PROGRAM with the following; 2. (e) Notification shall be made to the Executive Director, within 5 business days of the implementation of any mandatory provisions of the drought contingency plan. 5. The Specific Targets for Water Use Reduction are as follows: a. Mild Condition Goal- To achieve a voluntary 10 percent reduction in daily water use. b. Moderate Condition Goal - To achieve a 15 percent reduction in daily water use. c. Severe Condition Goal- To achieve a 25 percent reduction in daily water use. d. Critical Condition Goal- To achieve a 30 percent reduction in daily water use. 2963 N. 23rd St. · La Porte, Texas 77571 · (281) 471-9650 Page 2 Reference: Review of proposed amendments to the City of La Porte Drought Contingency Plan COpy Should any further action be necessary please contact me at (281) 471-9650, or at mayo@laportetx.gov. ~ectfully, ~jLtr-- Ray Mayo Assistant Utility Superintendent City of La Porte