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Home My WebLink About07-11-05 Regular Meeting of La Porte Development Corporation Minutes MINUTES OF THE LA PORTE DEVELOPMENT CORPORATION July 11, 2005 1. Call to Order President Pat Muston called the meeting to order at 5:04 p.m. Members Present: Pat Muston, Bill Love, Tommy Moser, Chuck Engelken, Mike Clausen and Deborah Johnson Members Absent: Ed Matuszak and Peter Griffiths. Staff Present: City Secretary Martha Gillett, Assistant City Manager John Joerns, Assistant Finance Director Michael Dolby, Assistant City Manager John Joerns and City Manager Debra Feazelle Others Present: Gina Manlove, Quality of Life Task Force Committee Chairman 2. Motion was made by Chuck Engelken to aPlJrove the Minutes of March 28.2005 . Second by Bill Love. Motion carried unanimously. Ayes: Pat Muston, Bill Love, Deborah Johnson, Tommy Moser, Chuck Engelken and Mike Clausen Nays: None Abstain: None 3. Receive Report from Alliance on Quality of Life Task Force -Project Stars- Alliance Representative-Quality of Life Task Force Committee Chairman Gina Manlove provided the Board with report from Alliance on Quality of Life Task Force - Project Stars. In addition, she provided the members handouts. The committee noted they want to know at a future meeting whether or not 4b could expend funds on Project Stars. 4. Receive current financial report/sales tax analysis. Assistant Finance Director Michael Dolby provided the board with an overview of the financial report and sales tax analysis. 5. Receive Report on Health Care Meeting Update Assistant City Manager John Joerns provided the Board with report on Health Care Meeting Update He informed that Harris County is still considering La Porte for a potential location of a medical facility. Bayshore Medical Center is making a presence in La Porte and considering a facility similar to the one located on Fairmont Parkway and Jana in La Porte. 6. Receive Report on Beautification Efforts - Tree City USA- La Porte Development COIl'oration - 7/11/05 - Page 2 Assistant City Manger John Joerns provided the Board with report on Beautification Efforts - Tree City USA. He informed the Board the City Council just adopted and ordinance to make La Porte a part of the Tree City USA program. 7. Administrative Reports There were no administrative reports. 8. Legislative Update Assistant City Manager John Joerns provided the board with an overview on recent legislative bills affecting the 4b board. 9. Board Comments There were no board comments. 10. Executive Session 11. Considerations and Possible action on this item considered in Executive Session 12. Adjournment The meeting was duly adjourned at 5:48 p.m. Respectfully submitted, Martha A. Gillett City Secretary/La Porte Development Corporation Secretary day of Cl.:fD~e( , 2005. City of La Porte La Porte Development Corporation (038) Fund Summary (Section 4B Sales Tax) Working Capital 9/30/04 3,531,163 Plus Estimated 04-05 Revenues Less 04-05 Expenditures and Commitments Equals Estimated Working Capital 9/30/05 Plus 05-06 Revenues: 1/2 Cent Sales Tax Interest Income 1,117,500 65,390 Total Revenues Equals Total Resources Less 05-06 Expenditures: Operations Debt Service Transfer 740,060 Total Expenditures Equals Estimated Working Capital 9/30/06 1,125,408 1,086,297 3,570,274 1,182,890 4,753,164 740,060 4,013,104 Revenues Expenditures & Commitments Estimated Fund Balance Usage Estimated 2004-05 1,125,408 1,086,297 39,111 Projected 2005-06 1,182,890 740,060 442,830 City of La Porte La Porte Development Corporation Fund (038) Statement of Revenues Actual Budget Revised Projected Object Description 2003-04 2004-05 2004-05 2005-06 Charges for Services: 403.02-00 1/2 Cent Sales Tax 997,827 965,000 1,075,052 1,117,500 Charges for Services Subtotal 997,827 965,000 1,075,052 1,117,500 Interest: 483.01-00 Interest Income 34,118 41,070 50,356 65,390 Interest Subtotal 34,118 41,070 50,356 65,390 Total La Porte Development Corp Fund Revenues 1,031,945 1,006,070 1,125,408 1,182,890 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Se Appropriation Requested By: Source of Funds:Community Investment Department: Account Number: 036-6061 Report: Resolution: Ordinance: x Amount Budgeted: $70,000 Exhibits: Ordinance Amount Requested: $63,000 Exhibits: Proposal Budgeted Item: YES NO Exhibits: SUMMARY & RECOMMENDATION Council has expressed an interest in attracting more retail development to La Porte. The FY05-06 Budget includes funds for an Economic Development Study focusing on retail opportunities. One company that provides such focus on retail is Buxton & Associates. The proposal from Buxton offers a 10% price reduction (from $70,000 to $63,000) if the City is willing to execute an agreement by September 30,2005. The product is a sole source product. The scope of services to be provided by Buxton includes: Retail Potential and Retail Site Determination 1. Establishment of retail trade areas for each site based upon drive times 2. Analysis to the suitability of each site and its trade area. Factors considered include but are not limited to: a. Psychographic analysis of households b. Demand for retail goods and services c. Existing retail and retail trends in the trade area and surrounding region d. Site setting, situation and configuration e. Growth plans and relevant developments 3. Buxton recommendation of the retail site and trade area with the most potential 4. Discussion and approval of a site with which to proceed to retail matching Identification of Retail Matches for Selected Site 1. Comparison of site trade area with existing retail location trade areas 2. Identification of preliminary target list of matching retailers 3. Additional analysis of preliminary targets 4. Determination of recommended list of matching retailers 5. Discussion and approval of fmallist of matching retailers for which marketing packages will be prepared Action Required bv Council: Approve Ordinance authorizing the City Manager to execute the Agreement with The Buxton Company. q --;)1;-155 Dat Ordinance No. 200S-~7 AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LAPORTE AND THE BUXTON COMPANY, ("CONTRACTOR"), MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. ************* BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the City Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. 1 PASSED AND APPROVED, this 26th day of September 2005. CITY OF LA PORTE By: Debra B. Feazelle, City Manager ATTEST: Martha A. Gillett, City Secretary APPROVED: !/~tJ Knox W. Askins, City Attorney 2 Buxforr IDentifying Customers rrrtl Community/D@ 2651 South Polaris Drive Fort Worth, TX 76137-4479 Tel: 817-332-3681 Toll Free: 888-2BUXTON Fax: 817-332-3686 Web: www.buxtonco.com ~~:J~ ~. ~ ~ ~4. EL:) ~ t: AUG 1 5 20n~ August 12, 2005 CIT\f ~,,~"'!\ ''''iCQ'~ I G\l~l-\~\ij'-n-=,-~, ~ '-=,. O!=~lr.-; . , h..l:" John Joerris Assistant City Manager City of LaPorte 604 West Fairmont Parkway LaPorte, TX 77572 Dear John: Enclosed for your review is our CommunitylcJID proposal. There are two bound copies and one loose leaf - feel free to make copies and distribute as you see fit. If you have any questions regarding the content of the proposal, please let me know. Thanks again and we look forward to hearing from you. With best regards, QYUp Chip Rodgers Assistant Vice President CR/jl Enclosures Community/D. Proposal Presented to: City of LaPorte August 12, 2005 Prepared by: Expiration Date: Chip Rodgers September 30,2005 rPt. Community/D. TABLE OF CONTENTS ~~ - - --- - - -- ---- -~ -~ - - ----~---~-- ---------- ~--~---- Executive Overview 2 Scope of Services 3 Schedule of Services 6 Fee for Services 7 Signature Page 8 Appendix A: Project Requirements 9 Buxton. lDentifyinf Customers rM CommunitylD~ EXECUTIVE OVERVIEW -- - ----- - ___~c:_~==-=--__~_=_~_==_~~=_____=__=__=_~=__- Buxton appreciates the opportunity to propose its services to the City of LaPorte. The objective of this proposal is to summarize and outline the comprehensive scope of work Buxton will provide as the City of LaPorte pursues its retail attraction and expansion goals. Please note that in this proposal the term "retail" is inclusive of restaurants. Utilizing data, methods and proprietary technologies developed specifically for matching retailers with communities; Buxton will assess the potential for the City of LaPorte to recruit and expand its retail sector, and will identify and provide marketing packages for specific retail targets. Buxton's initial analysis of up to three (3) distinct retail locations, selected by the City of LaPorte, will yield a recommendation of the site best positioned for retail recruitment. With that recommendation, the City of LaPorte will make a final determination of the retail site to be selected for retail matching. Once the site for retail matching is determined, Buxton will compare the site's trade area with the established locations of individual retailers. This analysis results in a preliminary list of matched retailers. Only retailers with locations in trade areas similar to the City of LaPorte's trade area will be identified as potential matches. The preliminary list is then refined by Buxton on the basis of other retail location criteria to yield a list of up to twenty (20) specific, matched retailers for the City of LaPorte. Buxton will provide the list of matched retailers to the City of LaPorte for review and discussion. A marketing package will be prepared for each targeted retailer. The marketing packages are intended for presentation to retailers, as well as developers, potential franchisees, or other persons in a position to support the City of LaPorte's retail goals. Each marketing package is unique to the specific targeted retailer, providing compelling and precise information that demonstrates the City of LaPorte's qualifications as a location. Additionally, Buxton will contact each targeted retailer on behalf of the City of LaPorte. Buxton will notify the retailer that the City of LaPorte has been identified as a potentially viable location. Following is an outline of the scope of work for this project. Buxton is pleased to propose its support and looks forward to identifying retail opportunities for the City of LaPorte. Buxton. IDemifyinc Cuswmel"1 2 r'M CommunitylD@ SCOPE OF SERVICES - - - ~ -- - - - - --- ------------------~---~-~-----~--------- RETAIL POTENTIAL AND RETAIL SITE DETERMINATION 1. Establishment of retail trade areas for each site based upon drive times 2. Analysis of the suitability of each site and its trade area. Factors considered include but are not limited to: a. Psychographic analysis of households b. Demand for retail goods and services c. Existing retail and retail trends in the trade area and surrounding region d. Site setting, situation and configuration e. Growth plans and relevant developments f. Retail goals of the community 3. Buxton recommendation of the retail site and trade area with the most potential 4. Discussion and approval of a site with which to proceed to retail matching IDENTIFICATION OF RETAIL MATCHES FOR SELECTED SITE 1. Comparison of site trade area with existing retail location trade areas 2. Identification of preliminary target list of matching retailers 3. Additional analysis of preliminary targets 4. Determination of recommended list of matching retailers 5. Discussion and approval of final list of matching retailers for which marketing packages will be prepared BU1({on* fDem:ifyine Customers 3 rn CommunitylD@ SCOPE OF SERVICES continued) PUBLISHING OF RETAIL MARKETING PACKAGES Buxton will assemble individual marketing packages for each targeted retailer. Additionally, the city will receive a reference binder that includes information provided in the retailer marketing packages. Each marketing package contains: 1. Map of the retail site and trade area 2. Map of potential customers for the retailer 3. Retail match report that compares the site's trade area characteristics with the retailer's similar existing locations 4. Demographic and psychographic analysis of the trade area 5. Explanation of Buxton's methodology Buxton. IDentifyi~CtlStOlM1'S 4 ~' Community/O SCOUT SYSTEM DEVELOPMENT At the option of the City of LaPorte, Buxton will develop a custom SCOUT system. The SCOUT system is a professional online location management system. The system provides high-level dynamic mapping and site score sheets as well as demographic report reviewing capabilities. The SCOUT system is comprised of four (4) primary components, which enables the City of LaPorte users the ability to navigate the system for the purpose of viewing, organizing, searching, and querying site location data. These 4 components are as follows: . Search Engine · Mapping Tool . File Depository Specifically, these components will enable the City of LaPorte personnel the following capabilities: Search Engine - View existing and potential locations by type, market, and other user defined criteria. Mapping Tool - View the data visually at any geographic level with filters for including existing and potential locations, retail centers, traffic counts, and any other user defined point or region data. File Depository - Store and archive virtually any document or report related to any respective existing or potential site, including aerials, lease documents, financial reports and property management documents. The password protected SCOUT system will be accessed via the internet by the City of LaPorte personnel or any interested parties authorized by the City of LaPorte. Internet access service and related computer systems will be provided by the City of LaPorte. Buxton. IDencifpnc CUROmen. 5 ~ CommunitylD@ SCHEDULE OF SERVICES _ ~ _ ___ _ _ _ _~___ _ _ _ _n __ ________ ~__ _ _ _ _ _ ___~_ __ ~_____ This schedule is sequential and cumulative. It is based from the day following the project launch meeting. The project launch meeting is usually a conference call between the city and Buxton teams. The project launch meeting occurs after a contract and initial payment is received, and after Buxton receives requested and necessary information from the city (such as the three sites selected for study). This schedule is nominal, and does not account for periods during which the city reviews Buxton's recommendations. The schedule does not consider additional or custom research that may be required, or other unusual circumstances. 1. Delivery of large map with sites and trade area 5 business days 2. Retail site determination 5 business days 3. Recommended list of matching retailers 10 business days 4. Retail marketing packages 15 business days Buxton. fDentifpna Cttst.Omel"5 6 rn CommunitylD~ FEE FOR SERVICES -- --~ - - -------~~----- - -----~~-~-- ------ -~--~-- - The cost of CommunitylD is $70,000. The City of LaPorte is eligible to receive a ten (10) percent discount if this agreement is executed by September 30, 2005, for a discounted price of $63,000 payable as follows; 1. $10,000 due upon execution of this agreement 2. $21,500 due upon project kick-off 3. $20,000 due upon determination by the city of the site for retail matching 4. $11,500 due upon delivery of retail marketing packages The City of LaPorte agrees to pay Buxton the pre-arranged, mutually agreed actual cost of travel associated with services rendered. This does not include travel associated with the presentation or negotiation of this agreement. It only includes travel costs incurred by Buxton at the request of the City of LaPorte; such as for a community presentation or workshop following completion of the project. For services specifically requested by the City of LaPorte and performed by Buxton outside the scope of this agreement, an hourly rate of $200 will apply. For additional copies of a retailer marketing package or reference binder, a fee of $200 will apply. Additional Research Services (post analvsis) 1. Requested Retail Match Analysis for Specific Retailer retailer 2. Retail Marketing Package (2 copies) retailer $1,000 $1,500 per per BU1<fon" ~C\lStOfM~ 7 nI CommunitylD~ SIGNATURE PAGE ~-~~---~--------~~--~-~-- - -~--- ----- - --- - ---- --- This agreement is between the City of LaPorte and Buxton (the "Parties") for the performance of services described in this proposal. The Parties agree that an independent contractor/employer relationship is created as a result of this agreement. Buxton will not be considered an agent or employee of the City of LaPorte for any purpose. The term of this agreement is one (1) year. This agreement may be terminated by either party at any time upon written notice of thirty (30) days. If this agreement is terminated, Buxton will be paid for services performed up to the date the written notice is received. This agreement shall be administered and interpreted under the laws of the State of Texas. In order to avoid paying State of Texas Sales and Use Tax, the City of LaPorte may be required to provide Buxton with a certificate indicating it is a non- profit corporation and not subject to Texas Sales and Use Tax. Agreed and accepted this day of ,200_. John Joerns Assistant City Manager City of LaPorte 604 West Fairmont Parkway LaPorte, TX 77572 Phone: 281-471-5020 Mr. David Glover Chief Financial Officer The Buxton Company 2651 S. Polaris Drive Fort Worth, TX 76137 Phone: 817-332-3681 (Signature) (Signature) Buxton. IOentif)'ineCu~ 8 CommunitylDGt APPENDIX A: , ---=- - -~- ------------- - ------ - - - --- - - -~ --~~~~~~------ PROJECT REQUIREMENTS In order to effectively engage and complete the scope of work, the following is requested by Buxton: Proiect Liaison · The City of LaPorte will designate a project manager who will serve as Buxton's primary contact during the project. Information and Reports . Logo (electronic version) · Addresses and descriptive information for up to three (3) sites that will be evaluated · Current traffic count data · Digital street data · List of major, national or regional retailers present in the community · List of planned retail, either proposed or in development, in the community · List of major, national or regional retailers that have left the community · List of planned residential developments · Housing start information · Zoning and comprehensive plan documents · General community marketing data and reports Buxton. 1Dentifyirlt Customers 9 CommunitylD@ Proposal Presented to: City of LaPorte August 12, 2005 Prepared by: Expiration Date: Chip Rodgers September 3D, 2005 CommunitylD@ TABLE OF CONTENTS Executive Overview 2 Scope of Services 3 Schedule of Services 6 Fee for Services 7 Signature Page 8 Appendix A: Project Requirements 9 Bu.,,(tono IDentifying Customers -- CommunitylD@ EXECUTIVE OVERVIEW -- ---~--- -- ~ - --~--- --- ----~-~-~-------~------ - - -------~----- ---~------- --- ---- -------------------~-----~--------- Buxton appreciates the opportunity to propose its services to the City of LaPorte. The objective of this proposal is to summarize and outline the comprehensive scope of work Buxton will provide as the City of LaPorte pursues its retail attraction and expansion goals. Please note that in this proposal the term "retail" is inclusive of restaurants. Utilizing data, methods and proprietary technologies developed specifically for matching retailers with communities; Buxton will assess the potential for the City of LaPorte to recruit and expand its retail sector, and will identify and provide marketing packages for specific retail targets. Buxton's initial analysis of up to three (3) distinct retail locations, selected by the City of LaPorte, will yield a recommendation of the site best positioned for retail recruitment. With that recommendation, the City of LaPorte will make a final determination of the retail site to be selected for retail matching. Once the site for retail matching is determined, Buxton will compare the site's trade area with the established locations of individual retailers. This analysis results in a preliminary list of matched retailers. Only retailers with locations in trade areas similar to the City of LaPorte's trade area will be identified as potential matches. The preliminary list is then refined by Buxton on the basis of other retail location criteria to yield a list of up to twenty (20) specific, matched retailers for the City of LaPorte. Buxton will provide the list of matched retailers to the City of LaPorte for review and discussion. A marketing package will be prepared for each targeted retailer. The marketing packages are intended for presentation to retailers, as well as developers, potential franchisees, or other persons in a position to support the City of LaPorte's retail goals. Each marketing package is unique to the specific targeted retailer, providing compelling and precise information that demonstrates the City of LaPorte's qualifications as a location. Additionally, Buxton will contact each targeted retailer on behalf of the City of LaPorte. Buxton will notify the retailer that the City of LaPorte has been identified as a potentially viable location. Following is an outline of the scope of work for this project. Buxton is pleased to propose its support and looks forward to identifying retail opportunities for the City of LaPorte. BU1(ton. IDemifyi"& CUstOmE!n 2 - CommunitylD@ ~---~--- -~ ~-- ~-- - ~~ - - - ---- --- --~-- ----~ -~--------------- -- ---~ ----~-- --- --- - -- -~ - ---------- -~ -------_.~--~ SCOPE OF SERVICES RETAIL POTENTIAL AND RETAIL SITE DETERMINATION 1. Establishment of retail trade areas for each site based upon drive times 2. Analysis of the suitability of each site and its trade area. Factors considered include but are not limited to: a. Psychographic analysis of households b. Demand for retail goods and services c. Existing retail and retail trends in the trade area and surrounding region d. Site setting, situation and configuration e. Growth plans and relevant developments f. Retail goals of the community 3. Buxton recommendation of the retail site and trade area with the most potential 4. Discussion and approval of a site with which to proceed to retail matching IDENTIFICATION OF RETAIL MATCHES FOR SELECTED SITE 1. Comparison of site trade area with existing retail location trade areas 2. Identification of preliminary target list of matching retailers 3. Additional analysis of preliminary targets 4. Determination of recommended list of matching retailers 5. Discussion and approval of final list of matching retailers for which marketing packages will be prepared EU/ttOIT IDentifying Cusr.omen 3 - CommunitylD@ -- -~ - -- ~--- - ---- - - - - ~- -- -~-~-- ~- ------- -- -- - -- ----- ---- --~----~ ---~- -- -- ---~~-- -- -- --- -~- -- ---- ---~ --- SCOPE OF SERVICES (continued) PUBLISHING OF RETAIL MARKETING PACKAGES Buxton will assemble individual marketing packages for each targeted retailer. Additionally, the city will receive a reference binder that includes information provided in the retailer marketing packages. Each marketing package contains: 1. Map of the retail site and trade area 2. Map of potential customers for the retailer 3. Retail match report that compares the site's trade area characteristics with the retailer's similar existing locations 4. Demographic and psychographic analysis of the trade area 5. Explanation of Buxton's methodology Bu}(torr IDentifying <:u=men 4 CommunitylD@ SCOUT SYSTEM DEVELOPMENT At the option of the City of LaPorte, Buxton will develop a custom SCOUT system. The SCOUT system is a professional online location management system. The system provides high-level dynamic mapping and site score sheets as well as demographic report reviewing capabilities. The SCOUT system is comprised of four (4) primary components, which enables the City of LaPorte users the ability to navigate the system for the purpose of viewing, organizing, searching, and querying site location data. These 4 components are as follows: . Search Engine . Mapping Tool . File Depository Specifically, these components will enable the City of LaPorte personnel the following capabilities: Search Engine - View existing and potential locations by type, market, and other user defined criteria. Mapping Tool - View the data visually at any geographic level with filters for including existing and potentia/locations, retail centers, traffic counts, and any other user defined point or region data. File Depository - Store and archive virtually any document or report related to any respective existing or potential site, including aerials, lease documents, financial reports and property management documents. The password protected SCOUT system will be accessed via the internet by the City of LaPorte personnel or any interested parties authorized by the City of LaPorte. Internet access service and related computer systems will be provided by the City of LaPorte. BU1(ton. IDentifying Customers 5 - ~. CommunitylD@ SCHEDULE OF SERVICES -~~-~--~~ --~ -~ ~--~-- --------~ --------------------~-~-----~-----"----------~ This schedule is sequential and cumulative. It is based from the day following the project launch meeting. The project launch meeting is usually a conference call between the city and Buxton teams. The project launch meeting occurs after a contract and initial payment is received, and after Buxton receives requested and necessary information from the city (such as the three sites selected for study). This schedule is nominal, and does not account for periods during which the city reviews Buxton's recommendations. The schedule does not consider additional or custom research that may be required, or other unusual circumstances. 1. Delivery of large map with sites and trade area 5 business days 2. Retail site determination 5 business days 3. Recommended list of matching retailers 10 business days 4. Retail marketing packages 1 5 business days BU1(ton" IDentifying Cuuomen 6 - CommunitylD@ FEE FOR SERVICES 4~~ ~_~~~~~.~ _~~_~~ 4_'~__~~~~~~_'-""""'~"""'~~~~~~~~~~~~~~~~_~~~~4""""~ ~_~~-'-M~~~~~_4__~""""'~~ The cost of CommunitylD is $70,000; payable as follows: 1. $35,000 due upon execution of this agreement 2. $25,000 due upon determination by the city of the site for retail matching 3. $10,000 due upon delivery of retail marketing packages The City of LaPorte is eligible to receive a ten (10) percent discount if this agreement is executed by September 30, 2005, for a discounted price of $63,000. The City of LaPorte agrees to pay Buxton the pre-arranged, mutually agreed actual cost of travel associated with services rendered. This does not include travel associated with the presentation or negotiation of this agreement. It only includes travel costs incurred by Buxton at the request of the City of LaPorte; such as for a community presentation or workshop following completion of the project. For services specifically requested by the City of LaPorte and performed by Buxton outside the scope of this agreement, an hourly rate of $200 will apply. For additional copies of a retailer marketing package or reference binder, a fee of $200 will apply. Additional Research Services (post analvsis) 1. Requested Retail Match Analysis for Specific Retailer 2. Retail Marketing Package (2 copies) $1,000 per retailer $1,500 per retailer BU1(ton" IDentifying CustOmers 7 - CommunitylD@ SIGNATURE PAGE ~",-~~~~~-,-,~~~.........,_~_~~~_~~_~~~-"-",~~.......~~~...~~~___ ~~~~~~~~M~~_____ .....~~ ~ '-"~~~~__~~~~~~~~~~"'" This agreement is between the City of LaPorte and Buxton (the "Parties") for the performance of services described in this proposal. The Parties agree that an independent contractor/employer relationship is created as a result of this agreement. Buxton will not be considered an agent or employee of the City of LaPorte for any purpose. The term of this agreement is one (1) year. This agreement may be terminated by either party at any time upon written notice of thirty (30) days. If this agreement is terminated, Buxton will be paid for services performed up to the date the written notice is received. This agreement shall be administered and interpreted under the laws of the State of Texas. In order to avoid paying State of Texas Sales and Use Tax, the City of LaPorte may be required to provide Buxton with a certificate indicating it is a non-profit corporation and not subject to Texas Sales and Use Tax. Agreed and accepted this day of ,200_. John Joerns Assistant City Manager City of LaPorte 604 West Fairmont Parkway LaPorte, TX 77572 Phone: 281-471-5020 Mr. David Glover Chief Financial Officer The Buxton Company 2651 S. Polaris Drive Fort Worth, TX 76137 Phone: 817-332-3681 (Signature) (Signature) BU1(tono IDentifying COStOmer'S 8 - CommunitylD@ APPENDIX A: ---~-- -- -- --- -~- -- ----- - -- -- -------- - --~- - - -- -~- - -- ---- -- --- ------- -------- - --~-- ---- -- -- - -- - ~- -- --- PROJECT REQUIREMENTS In order to effectively engage and complete the scope of work, the following is requested by Buxton: Proiect Liaison . The City of LaPorte will designate a project manager who will serve as Buxton's primary contact during the project. Information and Reoorts . Logo (electronic version) . Addresses and descriptive information for up to three (3) sites that will be evaluated . Current traffic count data . Digital street data . List of major, national or regional retailers present in the community . List of planned retail, either proposed or in development, in the community . List of major, national or regional retailers that have left the community . List of planned residential developments . Housing start information . Zoning and comprehensive plan documents . General community marketing data and reports BU1(ton" IDentIfying CuStOmers 9