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Home My WebLink About05-05-08 Special Called Regular Meeting of the La Porte Development Corporation Board of Directors MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF THE DEVELOPMENT CORPORATION BOARD OF DIRECTORS May 5, 2008 1. Call to order President Pat Muston called the meeting to order at 5:00 p.m. Members Present: Love, Muston, Clausen, Engelken, Matuszak, and Moser Mr. Engelken arrived at 5:15 p.m. Members/Officers Absent: Wise Staff Present: City Manager Ron Bottoms, City Secretary Martha Gillett, Assistant City Attorney Clark Askins, Planning Director Tim Tietjens, Officer Sherman Moore, Main Street Coordinator Debra Dye, Administrative Secretary Robin Eldridge and Economic Development Coordinator Gretchen Larson. Others Present: Phillip Hoot, Leonard Zlomke and Ted Powell. 2. Consider approval of minutes of the Special Called Meeting of the La Porte Development Corporation Board of Directors, held on April 7, 2008. A motion was made by Board Member Clausen approve the Minutes of April 7, 2008 of the Special Called Regular Meeting of La Porte Development Corporation Board. The motion was seconded by Board Member Love. The motion carried unanimously. Ayes: Love, Muston, Clausen, Engelken, Matuszak, and Moser. Nays: None Abstain: None Absent: None 3. Received an update from staff on recommended firm to complete the refurbishment of the City of La Porte website and associated cost. Economic Development Coordinator Gretchen Larson presented the recommendation to the Board and answered questions. The project will take 12-17 weeks to be completed. 4. Received an update from staff on the Community Branding Campaign. Economic Development Coordinator Gretchen Larson presented the recommendation to the Board and answered questions. The project will begin in late May. 5. Discussed architectural renderings completed by URS Corporation for the proposed Town Square Plan. Economic Development Coordinator Gretchen Larson made the presentation and recommendation to the Board and answered questions. The Board provided staff with direction to move forward with the Art Deco style. Mr. Engelken arrived at the meeting - 5:15 p.m. 6. Executive Session- pursuant to provision of the Open Meetings Law. Chapter 551, Texas Government Code, Sections 551-071 through 551.076, 551.087 (consultation with attorney, deliberation regarding real property, deliberation regarding prospective gift or donation, personnel matters, deliberation regarding security devices, or excluding a witness during examination of another witness in an investigation, deliberation regarding economic development negotiations). A. Section 551.087 (Economic Development Negotiations) Meet with City Manager and Economic Development Coordinator to discuss proposed Sylvan Beach Hotel Project B. Section 551.087 (Economic Development Negotiations) Meet with City Manager and Economic Development Coordinator to discuss Proposed Retail Development in City C. Section 551.087 (Economic Development Negotiations) Meet with City Manager and Economic Development Coordinator to discuss Town Square Plan The Board adjourned to Executive Session at 5:27 p.m. The Board reconvened the regular meeting at 6:12.p.m. There was no action taken in Executive Session. 7. Considerations and possible action on items considered in executive session. No action needed. 8. Announcements/Administrative Reports City Manager Ron Bottoms and Economic Development Coordinator Gretchen Larson presented updates on current Projects Listing. The next meeting will be held on June 9, 2008 at 5:00 p.m. in the City Hall Council Chambers. 9. Board Comments Board Members provided comments. 10. Adjournment The meeting was duly adjourned at 6: 13 p.m. Respectfully submitted, \~~ at' ht-, rJ4.m/ Ma~~a ~Mtt, City Secretary TRMC, CMC La Porte Development Corporation Secretary ..J\..: /J /1 U .W r- f-}J i JUlX'ft77 Passed and a proved on this _ day of _, 2008. Pat Muston, President ,,--- 3 ~...-.' --------~--_._'_..._----_.._~-- .. PRESENTATION TO BE MADE AT MEETING 4- ~. - - PRESENTATION TO BE MADE AT MEETING 5 ._--"-~-~~.,-- REQUEST FOR LPEDC BOARD AGENDA ITEM Agenda Date Requested: 5/22/2008 Bud!!et Requested By: C-ret('hen T ,arson Source of Funds: EDe Department: City M~D~gerIEDC Account Number: 038603056550.07 Report: X Resolution: Ordinance: Amount Budgeted: $0 Exhibits: Amount Requested: $40.000 SUMMARY & RECOMMENDATION In February the board authorized staff to proceed with the RFP for the website. At that meeting we discussed that $10,000 was available in the Main Street budget and that we would need $40,000 from the LPEDC budget to complete the project. We also informed the Board that after the bids had been reviewed and a firm selected for hire we would return for the necessary budget adjustment for expenditure of the funds. The Board was updated at the May 5 meeting that the project had come in under the estimated budget of $50,000 at $47,789 and was provided information on the firm chosen by the Selection Committee, Civica. We also discussed that maintenance and upgrades would be handled as a part of the regular budgeting process for FY 2009. A budget adjustment is now required to complete this process. The by-laws of the Board require City Council approval for expenditures in excess of $15,000 and the City Council will consider this budget amendment as well at their meeting also on June 9. Staff recommends approval of the budget adjustment as presented -in this agenda request in the amount of $40,000 to complete the website refurbishment. Action Required bv the Board: Approve the recommendation of staff and authorize the budget adjustment as presented in this agenda request in the amount of $40,000 to complete the website refurbishment. (, I i ~fJ Date