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Home My WebLink About07-06-09 Special Called Regular Meeting of the La Porte Development Corporation Board of Directors 3 MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF THE LA PORTE DEVELOPMENT CORPORATION BOARD OF DIRECTORS July 6, 2009 1. Call to order President Pat Muston called the La Porte Development Corporation meeting to order at 6:00 p.m. Members Present: Muston, Love, Matuszak and Engelken. Members/Officers Absent: Mike Clausen and Tommy Moser. Staff Present: City Manager Ron Bottoms, Assistant City Manager John Joerns, Assistant City Attorney Clark Askins, City Secretary Martha Gillett, Finance Director Michael Dolby and Economic Development Coordinator Debbie Westbeld. Others Present: Adam Yanelli of the Bayshore Sun, David Janda and District 1 Councilmember Mike Mosteit. 2. Consider approval of the June 8, 2009 minutes of the Joint Special Called Regular Meeting of the La Porte City Council and La Porte Development Corporation Board of Directors. A motion was made by Board Member Engelken to approve the June 8, 2009 minutes of the Joint Special Called Regular Meeting of the La Porte City Council and the La Porte Development Corporation Board of Directors. The motion was seconded by Board Member Matuszak. The motion carried. Ayes: Muston, Love, Matuszak and Engelken Nays: None Abstain: None Absent: Moser and Clausen 3. Consider approval or other action adopting of the Economic Development Strategic Plan as the guiding factor in future economic development activities, thereby showing a support for its recommendations, strategies and tactics. - D. Westbeld A motion was made by Board Member Love to adopt the Economic Development Strategic Plan as the guiding factor in future economic development activities. The motion was seconded by Board Member Matuszak. The motion carried. Ayes: Muston, Love, Matuszak and Engelken Nays: None Abstain: None Absent: Moser and Clausen 4. Receive updates from city staff on following Projects - D. Westbeld Economic Development Coordinator Debbie Westbeld reported on the following projects: o Town Plaza - Underground Storage tank removal & artist search o Gateway Project o Economic Alliance Marketing Campaign o Update on Retail projects o Main Street activities o New City Website Ms. Westbeld provided the board with the following updates: Tanks at 5 Points - the tanks have been removed and staff is waiting on the soil sample test results. The City is coordinating an agreement with Garson Silvers for him to repay the city for some of the costs. Gateway Project - the construction plans are 50% complete. 908 and 912 Buildings - a study is being completed on the flooding issues to the buildings. Marketing Campaign - a brochure will be mailed for properties on Main St. Restaurant Advisor - the restaurant advisor will be coming forward with some recommendation in the next couple of weeks. The City has hired 0 retail consultont for $20,000.00 3nd they will be using the informotion from the Buxton ~ The City spoke with a retail consultant and the estimated their fee to be $20,000.00 and advised the City they would be using the Buxton study. Stacy Osborne has completed a Main Street newsletter. In addition, she will be hosting a morning coffee session once a month. These are a part of her Main Street revitalization efforts. The new City website has an economic development section. 5. Executive Session - pursuant to provision of the Open Meetings Law. Chapter 551 Texas Government Code, Sections 551-071 through 551.076, 551.087 (consultation with attorney, deliberation regarding real property, deliberation regarding prospective gift or donation, personnel matters, deliberation regarding security devices, or excluding a witness during examination of another witness in an investigation, deliberation regarding Economic Development Negotiations). There was no Executive Board Meeting. 6. Consideration and possible action on item considered in executive session. There was no action taken in the executive session. 7. Board Member Comments A. Matter appearing on agenda B. Inquiry of staff requiring a statement of specific factual information or a recitation of existing policy. The board informed staff they want to meet bi-monthly unless action is otherwise needed. They will meet on the first Monday of the month. If a holiday falls on Monday, they want to meet on Tuesday. The next meeting is scheduled September 8,2009 at 6:00 p.m. 8. Adjournment There being no further business to discuss, the La Porte Development Corporation Board adjourned the Regular Meeting at 6:28 p.m. Respectfully submitted, ~;(dt/ Martha Gillett p~a...ssed atJn...d .a..pproved on th .iJt. ~ ~ City Secreta~ TRMC, CMC y of, 2009 'oJ! VtW1 . . Pat M' ~ uston, President 4 To: La Porte Economic Development Corporation City of La Porte Interoffice Memorandum From: Debbie Westbeld, Economic Development Coordinator Date: July 30,2009 Subject: FY 2009 - 2010 Proposed Economic Development Budget Please find the attached Economic Development budget for FY 2009 - 2010 being submitted for your review and approval. This budget encompasses the expenditures that are anticipated for the upcoming fiscal year. The followina are some of the maior budaeted items: · Memberships & Subscriptions: $21,850 This item includes a $20,000 membership to Bay Area Economic Development Partnership, plus miscellaneous subscriptions to Texas Economic Development Council, International Council of Shopping Centers and Urban League Institute. · Building: $2,500 This item provides utility payments for the 912 & 908 West Main buildings. · Other Professional Services: $200,000 This item includes $175,000 for a Downtown Master Plan and $25,000 for the Retail Coach. · Advertising: $20,000 This item was budgeted to allow for marketing the Town Plaza, once it is completed. · Special Programs: $815,997 This item includes $525,000 for the Gateway Project, $75,000 for new signage in the downtown district, $200,000 for the Main Street Fa~de Grant and $15,000 for the Wesmor incentive payment. Debbie Westbeld City of La POl"te La Porte Development Corporation (038) Fund Summary (Section 4B Sales Tax) Begblllillg Fund Balance 9/30/08 4,103,611 Plus Estimated 08-09 Revenues Less 08-09 Expenditures and Commitments Debt Payments Economic Development Operations Capital Projectsffransfers Total Expenditures 672,030 387,250 3,004,141 Estimated FUlld Balance 9/30/09 Plus 09-10 Revenues: 1/2 Cent Sales Tax Interest Income Total Revenues 1,446,490 30,000 Equals Total Resources Less 09-10 Expenditures: Economic Development Operations Debt Service Transfer Capital Projectsffransfers 446,360 664,104 800,000 Total Expenditures Ending Fund Balance 9/30/10 $ 1,542,600 4,063,421 1,582,790 1,476,490 3,059,280 1,910,464 $ 1,148,816 Estimated Projected 2008-09 2009-10 Revenues $ 1,542,600 $ 1,476,490 Expenditures & Commitments 4,063,421 1,910,464 Revenues over Expenditures $ (2,520,821) $ (433,974) *Debt Sel1>ice Payments for Library, Bay Area Boulevard & Canada Road and Ballfields. 7-53 City of La Porte La Porte Devclopmcnt COl'poratlon Fund (038) Statcmcnt of Revenues Actual Budget Revised Projected Object Description 2007-08 2008-09 2008-09 2009-10 Charges for Services: 403.02-00 1/2 Cent Sales Tax S 1,520,071 S 1,542,506 $ 1,497,500 S 1,446,490 Charges for Services Subtotal 1,520,071 1,542,506 1,497,500 1,446,490 Administrative Transfers: 480.01-01 Transfer from General Fund 1,877 480.01-33 Transfer from Street Maintenance 254,178 Administrative Transfers Subtotal 256,055 Interest: 483.01-00 Interest Income 138,908 105,000 45,100 30,000 Interest Subtotal 138,908 105,000 45,100 30,000 Total La Porte Development Corp Fund Revenues $ 1,915,034 $ 1,647,506 $ 1,542,600 S 1,476,490 7-54 Section 4B 1/2 Cent Sales Tax Fiscal Year 2009-10 Expellditllre SUII/mary Actual Budget Estimated Proposed Percellt 2007-08 2008-09 2008-09 2009-10 Cha1lge Persollal Services $ 89,632 $ 96,393 $ 108,732 $ 107,898 11.94% Supplies 1,318 2,000 1,656 1,900 -5.00% Services & Charges 2,025,893 4,241,292 3,953,033 1,800,666 -57.54% Division Tutal $2,116,843 $4,339,685 $4,063,421 $1,910,464 -55.98% Scope of Services SlI1IImary The Economic Development Division works with the Economic Development Corporation Board to set direction and polices related to economic development projects in the City. The Department and its activities are funded through the collection of a 1/2 cent sales tax which must be spent on economic development proj ects related to capital investment and job creation. The Board recently authorized a complete refurbishment of the city website and a community branding campaign which will be finished and launched in FY 2009. Each of these initiatives is designed to assist us with focused, targeted marketing efforts that will effectively communicate why La Porte is the idea community to establish a business. They will also allow us to better emphasize the many amenities we have to offer such as affordable housing, parks, green space, hike & bike trails, outstanding schools and Galveston Bay. The Board also approved the development ofa City-Wide Economic Development Strategic Plan for FY 2009. This strategic planning process when complete will serve to provide the Board and the City with a comprehensive vision and direction as it relates to economic development decisions and also assist with budgeting for infrastructure and other desired projects, including job creation. Physical projects for the upcoming year include creation of a Town Plaza, Gateway Enhancements of Main Street and the Sylvan Beach Shoreline Renourishrnent. We will also continue to focus on possible retail developments throughout the City. The Board has also budgeted $200,000 for facade grants andlor loan programs for the businesses along Main Street FY 2009. Recommendations will be brought forth to the Board from the Main Street Advisory Board during the year. The Department is also responsible for working with our community economic development partners on business retention and expansion programs, small business development, marketing efforts, workforce initiatives, transportation issues and quality of life issues such as green space development and air and water quality. PersOIl1Iel Positioll Roster Approved 2007-08 Approved 2008-09 Requested 2009-10 Economic Development Coordinator Total 7-55 City of La POl"te, Texas Section 4B 1/2 Cent Sales Tax 038-6030-565 Detail of Expenditures Actual Budget Estimated Proposed 2007-08 2008-09 2008-09 2009-10 Personal Services: 1010 Regular Earnings $ 67,614 $ 71,999 $ 80,296 $ 78,000 1020 Overtime 2,000 3,820 4,320 1035 Longevity 72 76 48 1060 FICA 4,966 5,513 5,983 5,654 1065 Retirement 9,213 10,406 12,154 12,624 1080 Insurance - Medical 7,793 6,357 6,357 7,206 1081 Insurance - Life 46 46 46 46 Pel'$ollal Services Subtotal 89,632 96,393 108,732 107,898 Supplies: 2001 Office Supplies 111 500 500 500 2002 Postage 204 500 150 400 2015 Other Supplies ],003 1,000 1,006 1,000 Supplies Subtotal 1,318 2,000 1,656 1,900 Services & Charges: 3001 Memberships & Subscriptions 1,633 21,850 21,850 21,850 3020 Training/Seminars 10,163 6,250 2,000 2,500 4011 Building 480 10,000 2,500 4055 Computer Software 300 4060 Computer Lease Fees 770 628 628 594 4065 Computer Maintenance Fees 3,168 2,334 2,334 2,721 5003 Legal 11,519 5,000 10,000 10,000 5007 Other Professional Services 116,351 50,000 200,750 200,000 6005 Advertising 5,017 12,000 22,000 20,000 6010 Janitorial Services 500 500 7001 Electrical 3,676 13,000 6,000 8,000 7002 Natllral Gas ]80 1,500 600 7004 Water 688 600 800 1,300 7005 Mise Utilities 600 200 9050 Contingency 50,000 50,000 9997 Special Programs 10,000 695,000 10,000 815,997 9004 Adm Transfer to Flmd 004 837,248 672,030 672,030 664,104 9015 Adm Transfer to Fund 0]5 1,025,000 2,700,000 3,004,141 Services & Charges Subtotal 2,025,893 4,241,292 3,953,033 1,800,666 Divisloll Total $ 2,116,843 S 4,339,685 S 4,063,421 S 1,910,464 7-56 MEETING HANDOUTS