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HomeMy WebLinkAbout07-24-2001 Regular Meetingf • • City of La Porte Redistricting Committee Meeting Minutes July 24, 2001 Prior to calling the meeting to order, the City Secretary administered the appointment of appointed officers and faxed copies to the Secretary of State's Office. 1. CALL TO ORDER/OATHS OF OFFICE The meeting was called to order by Chairman Sydney Grant at 6:45 p.m. Members of the Redistricting Committee Present: Kirby Linscomb, Sydney Grant, Betty Stoumbaugh, Ed Matuszak, Betty Waters, Bernard Legrand, Jesse Wilson, Bob Capen and Claudia Zapata. Members of the Redistricting Committee Absent: Dina Martinez Others Present: Assistant City Attorney John Armstrong and City Secretary Martha Gillett. City Secretary Martha Gillett administered the Oaths of Office to committee members. Committee member Bernard Legrand took his Oath and signed it under protest. 2. APPROVAL OF MINUTES OF MEETING HELD ON JULY 17, 2001 A motion was made by Betty Stoumbaugh to approve the minutes as presented. Second by Betty Waters. The motion carried unanimously. Ayes: Grant, Waters, Stoumbaugh, Linscomb, Wilson, Legrand, Capen, Zapata and Matuszak. Nays: None Abstain: None 3&4. The committee discussed and adopted an organizational structure and guidelines to follow at each meeting, and set meeting dates and times. The following items were presented and discussed: Chairman Sydney Grant informed the committee Roberts Rules of Order will be followed unless otherwise specified in these guidelines as approved and voted on by the committee. Chairman Sydney Grant informed the committee he would like to appoint subcommittees to research and make recommendations as specific needs arise. • • Page 2 -Redistricting Minutes The goal of the committee will be to recommend at least three options to City Council within the next six months. Meetings will begin at 6:30 P.M. City staff will have a light dinner available at 6:00 P.M. Meetings will be held the first and third Monday's in the City Hall Council Chambers, unless rescheduled due to conflict or business necessity. Special called meetings will be held on the fifth Monday of each month on an as needed basis. Meetings will end by 9:00 P.M. unless the committee agrees to extend a meeting due to special circumstances. The committee agreed to have an item on each agenda to allow the public to address the committee for afive-minute period. If several citizens want to speak on the same matter, they will be requested to have one person speak on their behalf. They will be limited to five minutes. Citizens will not be allowed to interact with the committee other than this time or during a public hearing. The City Secretary will place a sign in sheet at the entrance of the Council Chambers for those citizens wishing to sign up and speak to the committee for a five-minute limit. The City Secretary will provide each committee member with a name badge to be worn at each meeting. The August meeting dates will be Monday, August 5 at 6:30 P.M. and Tuesday, August 28 at 6:30 P.M. Both meetings will be held in the City Hall Council Chambers. A motion was made by Betty Stoumbaugh to approve the guidelines as outlined by the chairman and committee members. Second by Ed Matuszak. The motion carried unanimously. Ayes: Grant, Waters, Stoumbaugh, Linscomb, Wilson, Legrand, Capen, Zapata and Matuszak. Nays: None Abstain: None 5. The committee considered appointing aVice-Chairman. Ed Matuszak nominated Betty Waters as Vice-Chairman. Second by Betty Stoumbaugh. s • Page 3 -Redistricting Minutes Motion was made by Bob Capen to accept the nomination of Mr. Matuszak by acclimation. Second by Jesse Wilson. The motion carried unanimously. Ayes: Grant, Waters, Stoumbaugh, Linscomb, Wilson, Legrand, Capen, Zapata and Matuszak. Nays: None Abstain: None 6. Committee discussed an implementation plan. The committee discussed an implementation plan for the redistricting process. The following points were discussed: A mathematical approach will be taken. The committee will take the new census numbers and determine what population each district should have when determining new district lines. Once the number has been determined, the committee will work on determining new district lines using the guidelines discussed at the previous meeting. In addition, the committee will follow the direction and guidelines of the Resolution to be passed at the August 13, 2001 City Council meeting. The committee will protect the incumbent when considering new district lines. It was noted that clearer lines need to be determined between districts 2 and 3. Chairman Sydney Grant appointed Ed Matuszak to work on determining a mathematical number and map example by the next meeting. 7. There was no new business brought forward by the committee. 8. The committee had no further comments. 9. Motion was made by Betty Stoumbaugh to adjourn the meeting. Second by Claudia Zapata. The motion carried unanimously. Ayes: Grant, Waters, Stoumbaugh, Linscomb, Wilson, Legrand, Capen, Zapata and Matuszak. Nays: None Abstain: None There being no further business, the Redistricting Committee Meeting was duly adjourned at 8:15 p.m. Redistricting Minutes -Page 4 4Respectfully submitted,, ~ ,1 ~~ Sidney Grant, Chairman Martha A. Gillett, TRMC City Secretary Passed and approved on this ~~~day of J (,i. (~/ , 2001.