HomeMy WebLinkAbout06-26-1984 Regular Meeting~ ~
• MINUTES
OF THE
REGULAR MEETING OF THE RISK MANAGEMENT COMMITTEE
JUNE 26, 1984
1. The meeting. was called to order by Director of Administrative
Services Bob Herrera at 10:00 A.M.
Members of the Committee Present: Risk Management Officer
Jac son Ray, Mem ers Jo n Armstrong, Steve Gillett,
Debbie Cole, Laura Hall, Lt. James La Fitte, Doug De La Morena
Members of the Committee Absent: None
2. Director of Administrative Services Bob Herrera stated that he
and City Manager Jack Owen had discussed some issues including
the procedures on forwarding reports of incidents involving
accidents. He stated that the reports should include the
following information: where, when, why, and how the accident
occurred, who gets the report, and who gets copies of the
report. Currently, the City Manager, City Attorney, Risk
• Manager and the Accounting Department are receiving copies of
accident reports. It was discussed that the insurance company
should receive a copy, as well as, communications should be
used between the recording manager, attorney and insurance
company.. Mr. Herrera stated that the best alternative may be
to go to the Safety Officer or Risk Officer with persons having
claims so this position could remain centralized. He stated
that the "Hold Harmless" ruling should be reviewed annually and
that there must be a standard operating procedure to report
claims established as soon as possible. As soon as the policy
statement has .been established, we should present it with a cover
letter to the City Manager; making a presentation to staff in
late July or early August.
3. The issue of appointing a Safety Officer was discussed. The
recommendation of the Committee was to appoint Paul Hickenbottom,
Fire Marshal, who was interviewed for the position as an earlier
meeting. No further action was taken.
4. A report was given by Risk Manager Jackson Ray concerning the
necessity of having a Safety Committee. He mentioned that there
was an Accident Review Committee at Public Works, but no other
centralized Accident Committees. He suggested that there should
be a centralized committee who could forward reports and
recommendations to the Risk Management Committee.
• 5. The Committee held nominations for the Recording Secretary.
A nomination was made by John Armstrong to appoint Laura Hall
as Recording Secretary. The appointment was accepted and the
Committee approved the appointment.
• ~
• Minutes, Risk Management Committee, Regular Meeting
Page 2, June 26, 1984
C
6. It was .decided that at all future meetings, the minutes from
the previous meeting should be read.
7. Assistant City Attorney John Armstrong then made a presentation
on Supreme Court rulings concerning Municipal Courts and their
jurisdiction within the municipality
8. Bob Herrera mentioned attending the Risk Management Seminar
in Austin, Texas. The Seminar is to be held August 2 - 3, 1984.
If anyone is interested in attending the seminar, please contact
Laura Hall or Karen Goza.
9. It was decided that the next meeting of the Risk Management
Committee would be July 31, 1984, at 10:00 A.M.
10. There being no further business, the meeting was duly adjourned
at 11:30 A.M.
Respectfully submitted:
Laura Hall
Recording Secretary
Passed & Approved this the
y of ~-~ , 1984.
acxso~t tray, ttisx tna~agemenL uzzicer
~~ ~
Bob Herrera, Director of Administrative
Services
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