HomeMy WebLinkAbout09-11-1984 Regular Meeting• •
MINUTES
• OF THE
REGULAR MEETING OF THE RISK MANAGEMENT COMMITTEE
SEPTEMBER 11, 1984
1. The meeting was called to order by Director of Administrative
Service Bob Herrera at 10:00 A.M.
Members of the Committee Present: Risk Management Officer
Jackson Ray, Members John Armstrong, Steve Gillett,
Me-~e~ra, Lt. James La Fitte, Champ Dunham, Debbie Cole, Laura
Hall, and Bob Herrera
Members of the Committee Absent: None
Others Present: Personnel Coordinator Mary Davis
2. Opening remarks were made by Director of Administrative
Services Bob Herrera. Mr. Herrera discussed the pros and cons
of the Ambulance Corps as a City Department. He stated that
this item would be presented to Council at their Workshop
meeting on September 12th. Mr. Herrera briefly discussed
• advantages and disadvantages of taking the Corps into the City
as a separate department.
3. A presentation was made by Personnel Coordinator Mary Davis on
Workers' Compensation Claims. (Handout material on Workers'
Compensation Claims is attached to these minutes for permanent
record.) Ms. Davis discussed standard operating procedures
for filing the claims in the Personnel Office. The Committee
discussed alternate methods of filing claims, in-case of
emergency and no one was available to take a claim in the
Personnel Office. They decided that it was all imperative
that the employee be permitted to seek medical attention in
case of emergency before dealing with the claim. After
further discussion concerning the importance of including all
pertinent information when filing claims, the next item on the
agenda was brought before the Committee.
4. A presentation was made by Finance Officer Debbie Cole
concerning Risk Retention Calculation. (Handout material on
Risk Retention Calculation is attached to these minutes for
permanent record.) Financial data was presented including
current assets, liabilities, working capital, fixed assets,
debt, excess of revenue expenditures, unreserved and
undesignated fund balances for the different funds. The
explanation sheet did not include amounts provided for
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Minutes, Risk Management Committee
• September 11, 198u, Page 2
retirement of general long-term debt. Fixed assets were shown
by the net of accumulated depreciation. Ms. Cole stated that
these figures were used for year to year insurance coverage
and purchases. The Committee was to decide what percentage
would be used to get the factor for determining financial
capacity to fund losses internally.
5. Risk Management Officer Jackson Ray encouraged members to
review their Risk Management Manual with great care. He also
stated that Assistant Director of Public Works Steve Gillett
would present a report on the Safety and Accident Review
Committee at the next Risk Management Committee Meeting.
6. There being no further business to come before the Committee,
the meeting was duly adjourned at 11:06 A.M.
Respectfully submit ed:
Lau a Hall
Recording Secretary
• Passed & Approved this the
d a y o f ~s~~.~___;~_ ,19 8~
Jackson Ray, Risk Management Officer
Bob Herrera, Director of Administrative
Services
• • ~-.
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•
CITY OF LA PORTE
INTER-OFFICE MEMORANDUM
1
•
T0: Risk Management Committ
FROM: Jackson Ray, Risk Offic
DATE: September 6, 1984
SUBJECT: Risk Management Meeting
There will be a Risk Management Meeting on Tuesday, Sept. 11,
1984 at 10:00 a.m.
The topics to be discussed are:
1. Opening comments - Bob Herrera
2. Standard Operating Procedures for Accident Reporting -
Jackson Ray
3. Risk Retention Calculations.- Debbie Cole
4. Review of Rimco Manual
5. Discussion
Please inform Risk Officer if your schedule does not permit
attendance.
/kg
xc: Committee Members:
Bob Herrera
Jackson Ray
Debbie Cole
John Armstrong
Steve Gillett
James LaFitte
Laura Hall
John Dunham
•
r:
u
EFFECTIVE JANUARY 1, 1984 THE LEGISLATURE ADDED A NEW SECTION TO THE WORKER'S
COMPENSATION LAW, REGARDING PROMPT PAYMENT OF WEEKLY COMPENSATION AND MEDICAL
BENEFITS. THE NEW LAW PROVIDES FOR FINES AND PENALTIES FOR FAILURE TO COMPLY.
IN ORDER THAT ALL LOST TIME ACCIDENTS ARE REPORTEIY IT IS IMPERATIVE THAT WE
HAVE THE FULL COOPERATION OF DEPARTMENT HEADS, SUPERVISORS AND FOREMiEN ON THE
JOBS.
EMPLOYER'S FIRST REPORT OF INJURY MUST BE FILED PROPERLY AND IMMEDIATELY. ANY
ACCIDENTS OR INJURIES IN WHICH THE EMPLOYEE IS OFF MORE THAN ONE DAY MUST BE THE
RESPONSIBILITY OF THE SUPERINTENDENT, FOREMAN OR DEPARTMENT HEAD TO SEE THAT THIS
IS FILED IMMEDIATELY.
WORKERS' COMPENSATION CLAIMS
•
THE CHART BELOW WILL SHOW WHAT FORMS NEED TO BE FILED AND WHEN. UPON COMPLETION
OF FORMS PLEASE RETURN TO PERSONNEL IP~IEDIATELY TO BE MAILEDo
TYPE
INJURY
•
DOCTORS VISIT
(RETURNS TO
WORK) NO MORE
THAN ONE DAY OFF
FIRST REPORT
DUE
REPORT TO BE FILLED OUT
COMPLETELY AND TURNED IN
TO BE MAILED WITHIN
72 HOURS OF INCIDENT
SUPPLEMENTAL REPORT
DUE
NONE REQUIRED
EMPLOYEE MISSES MORE THAN REPORT TO BE FILLED QUT
ONE DAY OF WORK BUT COMPLETELY AND TURNED IN
RETURNS WITHIN 7 DAYS TO BE MAILED WITHIN
72 HOURS OF INCIDENT
EMPLOYEE MISSES MORE FIRST REPORT DUE WITHIN
THAN 8 DAYS OF WORK 72 HOURS OF INCIDENT
TO BE FILLED OUT
WHEN EMPLOYEE RETURNS
TO WORK
TO BE FILLED OUT
WHEN EMPLOYEE RETURNS
TO WORK.
WHEN EMPLOYEE HAS MISSED
60 DAYS OF WORK OR,
WHEN INTERMITTENT WORK
IS REPORTEDo
* IF THE EMPLOYEE RETURNS TO WORK AND THEN BEGINS LOSING TIME AGAIN, A SUPPLEMENTAL REPORT
MUST BE COMPLETED IMMEDIATELY.
AGAIN, IT IS IMPERATIVE THAT THESE FORMS BE FILLED OUT PROPERLY AND IMMEDIATELY IN
ORDER THAT THE CITY IS NOT FINED OR PENALIZED. WHEN AN ACCIDENT OCCIJRS THE EMPLOYEE
• MUST BE THE ONE WHO TELLS A SUPERVISOR IMMEDIATELY SO THAT THE NECESSARY PAPERWORK CAN
BE FILED.
r''~ ~'
FINANCIAL DATA USED FOR RISK RETENTION CALCULATIONS
FISCAL YEAR ENDING 9/30/83
ENTERPRISE &
GEN. INTERNAL SERV GEN.FIXED GEN.LONG-
FUND FUND ASSETS ~E$M DEBT TOTAL
Current
Assets $2,516,732 $ 2,428,963 --- --- $ 4,945,695
Current
Liabilities 436,652 285,791 --- --- 722,443
Working
Capital 2,080,080 2,143,172 4,223,252
Fixed Assets 11,803,123 $9,570,833 21,373,956
Debt $6,827,790 6,827,790
Excess of
Revenue
Over Expen. 654,347 (131,134) --- 523,213
• Unreserved &
Undesignated
Fund Bal. 1,048,585 4,296,555 --- 5,345,140
*Does not include restr icted assets, fiduciary fund or assets des ignated for
debt service or capital projects. Am ounts to be provided for ret irement of
general long-term debt have also been excluded. Fixed Assets are shown net of
accumulated depreciatio n.
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RETENTION OF RISK
PURPOSE: To determine financial capacity to fund losses
internally.
Working Capital Indicator (1~ - 25~)
15~ X $4,223,252 = $633,488
Fund balance indicator (5~ - 10~)
10~ X $5,868,353 = $586,835
Annual average aggregate retention program of $600,000 over and
above current expenditures. This compares to $700,000 from the
RIMCO study using the 1980 Annual Audit.
* Reduced due to nature of Current Assets and Current
Liabilities together with investment income earned,
• indicates strong cash flow position, but less than before.
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