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HomeMy WebLinkAboutO-2014-3506 amend FY 2013-2014 BudgetORDINANCE DOI q — 3S®(D AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014; FINDING THAT ALL THINGS REQUISfTE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. �1VHEREAS, harterof City-ofta->3orte; texas; -and-the -Statute"f-t-he-St-ate-etas;-requires that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2013, through September 30, 2014, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25, 2013, and a public hearing scheduled for September 9, 2013 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2013, through September 30, 2014. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval PASSED AND APPROVED this the 27'h day of January, 2014. CITY OF/Ly(PDXTR, TEXAS Rigby, AM: atrice Fogarty, Ci ecretar APPROVED: Clark-Askins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 13-14 FY 13-14 Revenues Expenses Governmental Fund Types: 8,050,750 8,122,074 General Fund $ 38,841,726 $ 41,447,347 Grant Fund 760,606 929,986 Street Maintenance Sales Tax 995,719 1,422,000 Emergency Services District 900,300 950,920 Hotel/Motel Occupancy Tax 501,500 579,378 Economic Development Corporal 1,992,938 1,351,133 Tax Increment Reinvestment 2,605,449 2,850,080 Total Governmental Types 46,598,238 49,530,844 Enterprise: Utility 8,050,750 8,122,074 Airport 56,000 145,091 La Porte Area Water Authority 1,293,188 1,138,431 Total Enterprise 9,399,938 9,405,596 Internal Service Motor Pool 2,549,643 3,153,328 Insurance Fund 5,772,081 5,648,364 Technology Fund 322,115 230,000 Total Internal Service 8,643,839 9,031,692 Capital Improvement: General 2,172,000 3,568,000 utility 1,200,500 1,168,000 Sewer Rehabilitation 300,500 570,000 Drainage Improvement Fund 266,500 453,000 2010 C/O Bond Fund - 1,71 l ,847 Total Capital Improvement 3,939,500 7,470,847 Debt Service: General 4,040,932 3,859,125 Utility 287,544 287,044 La Porte Area Water Authority 688,650 688,650 Total Debt Service 5,017,126 4,834,819 Total All Funds $ 73,598,641 $ 80,273,798 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 13-14 FY 13-14 Revenues Expenses Governmental Fund Types: 8,050,750 8,122,074 General Fund $ 38,841,726 $ 41,477,347 Grant Fund 768,414 942,654 Street Maintenance Sales Tax 995,719 1,422,000 Emergency Services District 900,300 950,920 Hotel/Motel Occupancy Tax 501,500 679,378 Economic Development Corporal 1,992,938 1,466,133 Tax Increment Reinvestment 2,605,449 2,850,080 230,000 Total Governmental Types 46,606,046 49,788,512 Enterprise: Utility 8,050,750 8,122,074 Airport 56,000 145,091 La Porte Area Water Authority 1,293,188 1,138,431 1,711,847 Total Enterprise 9,399,938 9,405,596 Internal Service Motor Pool 2,549,643 3,153,328 Insurance Fund 5,772,081 5,671,004 Technology Fund 322,115 230,000 Total Internal Service 8,643,839 9,054,332 Capital Improvement: General Utility Sewer Rehabilitation Drainage Improvement Fund 2010 C/O Bond Fund Total Capital Improvement Debt Service: 2,172,000 3,798,000 1,200,500 1,168,000 300,500 570,000 266,500 453,000 - 1,711,847 3,939,500 7,700,847 General 4,040,932 3,859,125 Utility 287,544 287,044 La Porte Area Water Authority 688,650 688,650 Total Debt Service 5,017,126 4,834,819 Total All Funds $ 73,606,449 $ 80,784,106 Wolny, Shelley From: Campuzano, Lindsey Sent: Tuesday, October 08, 2013 3:58 PM To: Wolny, Shelley Subject: Insurance Fund Shelley - A budget amendment is going to be needed for $22,640 for account number 014-6142-515.60-07 for the Insurance account. We were not given the full liability/property equity return from TML this year, and the auto liability premium increased from last year. Traci is aware of this and asked to remind you of the amendment. Also, do I need to do anything to get the funds added to this account to allow purchasing to proceed with the PO req? Lindsey Campuzano HR Specialist (281) 470-5027 (281)470-5007 Fax Wolny, Shelley From: Leach, Traci Sent: Thursday, January 16, 2014 5:20 PM To: Wolny, Shelley; Dolby, Michael Cc: Alexander, Corby Subject: FW: Sidewalk CIP Project Shelley: In addition to the adjustment below for the sidewalk repair, please add another $50,000 to this figure. We had not budgeted for either the infill project (new sidewalks) nor the repair project. Typically, we have done both in the past for a total sidewalk budget of $100,000. After speaking with Corby, I would like to combine the 2 projects together and allocate a total of $100,000 for sidewalk repair for FY 14, please. Please let me know if you have any concerns. From: Leach, Traci Sent: Wednesday, November 06, 2013 1:17 PM To: Alexander, Corby Cc: Dolby, Michael; McPhail, Reagan Subject: Sidewalk CIP Project Corby: It was brought to my attention this morning that I had inadvertently eliminated the City's funding for the sidewalk program in the CIP that was approved by the Council. As an annual program, that was certainly not my intent. I would like to add this to the quarterly budget amendment that gets sent to the Council in January if you approve. Budget would be the same as last year and years past- $50,000. We already have money in Fund 033 for handicap ramp construction but for some reason, I did not include sidewalk replacement in Fund 015 and it should have been. Please advise how you would prefer to handle. Thank you! Traci Traci E. Leach Assistant City Manager, City of La Porte 281-470-5012 office 281-813-6094 mobile leacht@laportetx.gov "The City of La Porte embraces our heritage, community values and opportunities, while enhancing the quality of life for our citizens" A REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 10-28-13 Requested By: Ken Adrox Department: 9016^o Report: Resolution: Ordinance: Exhibits: Regional DWI Task Force HGAC Agreement Exhibits Budget Source of Funds: Grant Account Number: 03252535211020 Amount Budgeted: %6,000M Amount Requested: 51.21131 nn Budgeted Item: YES NO SUMMARY & RECOMMENDATION The La Porte Police Department has once again been invited to participate in the Regional DWI Task Force which is administered by Houston -Galveston Area Council (HGAC) and is awarded by TXDOT. This grant will be utilized for specific DWI enforcement during designated dates. This year's grant will allow the City to be reimbursed for expenses up to a maximum of twelve thousand one hundred and thirty one dollars ($12,131) in overtime costs, with City contributions for employee benefits, administrative and vehicle usage costs. This award is six thousand one hundred thirty one dollars ($6,131) more than the Department had anticipated based on last year's grant award, which was less than six thousand dollars ($6,000). As such, the Police Department grant fund for this project will need to be amended from the originally estimated $6,000 to the amount actually awarded, $12,131, in order to account for the additional monies being given to the Police Department by the HGAC. Staff recommends accepting this grant and authorizing Finance to include it in the upcoming quarterly budget amendment. Action Required by Council: 1. Consider approval or other action authorizing the City Manager to execute an agreement for participation in the Regional DWI Task Force; and 2. Consider approval or other action to authorize a budget amendment to increase the grant account from $6,000 to $12,131 Approved for City Council Agenda Corby D. Alexander, City Manager Date C REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: December 9, 2013 Requested By: Traci Leach Department: Administration Report: Resolution: Ordinance: Attachments: Amendment No. 1 Attachments: Agreement Appropriation Source of Funds: Fund 037 Acct Number: Amount Budgeted: $70,000 Requested: $125,000 SUMMARY & RECOMMENDATION At the November 11, 2013 Council meeting, the Chamber of Commerce presented information regarding a proposal to expand the Sylvan Beach Day festival to two days instead of one. The Chamber would book a musical act on Friday night to draw more visitors to the City. In order to book an additional musical act, the Chamber requested an additional $50,000. The current agreement includes an annual payment of $70,000. The Council approved additional funding for the Chamber of Commerce and directed staff to bring an amendment forward to include the additional funding and include this amount in the upcoming quarterly budget amendment (due in January 2014). At this time, staff recommends approval of Amendment No. 1 to the agreement. Action Required by Council: Consider approval or other action of Amendment No. 1 to the Agreement between the City of La Porte and the La Porte-Bayshore Chamber of Commerce. Approved for City Council Agenda Corby D. Alexander, City Manager Date 19 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 9 December 2013 Requested By: irntt n_ 1,ivingctnn Department: Administration/Economic Development Report: Resolution: Ordinance: Exhibit: Project Facts and Figures Exhibit: Richard Industrial Group Flyer Exhibit: Public Hearine Notice Budget Source of Funds: 4B Board Account Number: 038 Amount Budgeted: N/A Amount Requested: $15,000 Budgeted Item: YES NO SUMMARY & RECOMMENDATION The Richard Industrial Group (RIG) (wwwxig-rds.com) is a full-service engineering, procurement, and construction firm that has completed projects for Chevron Phillips, LLC, Enterprise Product Partners, LP, ExxonMobil, Firestone Polymers, Flint Hills Resources, Hess, Honeywell, INEOS Phenol, Motiva Enterprises, LLC, Panther Companies, Sunoco Logistics, Total, and Valero to name a few. With a reputation for integrity and reliability, the Richard Industrial Group offers some of the industry's top talent through a family of four companies that capture synergies and integrate services across the full spectrum of any project. The Richard Industrial Group (RIG) currently has offices in Baton Rouge, LA, and three locations in Texas: (West) Houston, Beaumont, and Huffman. Due to the investment and growth of the companies in the area surrounding the Houston Ship Channel, RIG wanted to open a new office in the ship channel area. RIG recently signed a 3 year lease for 7,500 square feet with the first right of refusal on an additional 3,500 square feet of office space at 1200 SH 146 in La Porte, Texas. The initial space will house a new engineering office to establish a presence on the ship channel. Over the next 2 years, while the engineering office is working to develop market share in the area, RIG will search for undeveloped land sites in the Bayport Industrial District upon which to construct a permanent, brand new facility in year #3. [Note: More information is provided about RIG's future plans beyond year 43 after the Incentive Request at the conclusion of this summary.] However, over the next 3 years, RIG plans to relocate and/or hire 90 full-time employees with full (medical, dental, and 4011) benefits: By the End of 2013 Relocated New Hires Total Managers 2 6 8 Admin 0 2 2 Engineers 1 5 6 Designers 5 7 10 Total Employment by the End of 2013: 26 E By the End of 2014 New Hires Total Managers 1 10 Admin 1 2 Engineers 1 7 Designers 17 47 Total Employment by the End of 2014: 66 By the End of 2015 New Hires Total Managers 0 10 Admin 1 3 Engineers 3 10 Designers 20 67 Total Employment by the End of 2015: 90 In addition to full benefits (medical, dental, and 401 k), the average, annual salary for each category of employees is as follows: Managers $250,000 Admin $ 55,000 Engineers $160,000 Designers $200,000 In opening the new engineering office in La Porte, RIG estimates that it spent: 0 $160,000 in building improvements, infrastructure/utility installation, and furniture, • $120,000 in hiring/human resource expenses including signing bonuses, and • $340,000 in computers and software. Other than fresh paint in the lease space and carpet cleaning, the owner of the 1200 Building on SH 146 did not offer RIG any allowance for tenant improvements. Incentive Grant Request In order to facilitate the opening of their new office in La Porte, RIG requests a cash incentive grant in the amount of $15,000. In order to facilitate the opening of RIG's new office in La Porte and support the creation of 90 new full-time jobs in La Porte, staff recommends that the 4B Board award RIG a cash incentive grant in the amount of $15,000. Per the Board's direction on 23 September 2013, staff scheduled a public hearing to discuss this incentive grant request on 9 December 2013. Public notice was published on Thursday, October 3rd, which satisfies the 60 -day petition period. No qualified petition was received in opposition to this proposed incentive award. This project will require that the Richard Industrial Group, Inc. enter into a performance agreement with the La Porte Development Corporation, the terms of which would establish minimum thresholds for key performance indicators such as the requirement to open a new office and re -locate and/or hire at least 75 full-time employees in La Porte. RIG'S Future Plans The new, proposed facility to be constructed in year #3 will include engineering office space for up to 150 personnel including designers, admin, project managers, managers, accounting, project controls, human resources, etc. The new facility will also include space for RIG'S automation engineering/ fabrication group, which will have office space for 35 +/- employees (designers, project managers, procurement, admin and managers), plus 45+/- fabrication/shop personnel. It will also include warehouse, fabrication and testing facilities. The testing facility will be designed for clients who are taking delivery of new automation buildings to set up and test the buildings/instruments over a several week period, bringing in testing personnel from other communities. The new, proposed facility will also include facilities for Richard's construction group with office space for 50+/- managers, human resources, admin, construction managers, accounting, safety, project controls, etc. Warehouse space will be for storage of tools, consumables and small equipment with 5-10 employees to control inventory. A large storage area will also be provided for large equipment parking and some material. The number of construction field personnel will fluctuate with workload. Action Required by the City Council: Consider approval or other action to approve moving forward with an incentive grant request in the amount not to exceed $15,000 to the Richard Industrial Group to open a new office and re- locate and/or hire at least 75 full-time employees in La Porte. Approved for the City Council Agenda Corby D. Alexander, City Manager Date To The City of La Porte: La Porte Boys Baseball Association P.O. Box 113 Welcome to the La Porte Boys Baseball Association La Porte Boys Baseball is requesting a joint venture to make our baseball fields a safer place for our youth to play baseball. Below you will find a quote for this project. We reached out to several different companies and Ewing came back with the best deal. This project is needed and I feel should have been in the plans on the original build of this facility. Proper mound, batter's box, and field conditioner is important for the safety of our players. We are requesting that the City participate in this, as an important joint venture project for both the Association and the City. Thank you for your consideration. Our Tax I.D. number is 760333362. Sincerely, Ti ODaniel LPBBA President Below is a Cost Breakdown per Field, and Totals for Material & Labor. a. Field 3 & Field 4—Mustang $3,315.16 b. Field 5 & Field 6 — Pony $3,315.16 c. Field 7 & Field 8 — Bronco $3,316.16 Clay Blocks per Field: $1.72 ea. X 304 (Pallet) _ $522.88 Mound Clay per Field: MVP Conditioner per Field: Total Material Cost Labor for Batter Box & Mound Build Material & Labor, per Field: Total Cost to Renovate Six Fields: $13.56 ea. X 20 = $271.20 $8.35 ea. X 10 = $83.50 $847.58 $810.00 $1,657.58 $1657.58 per field X 6 = $9,945.48 Material costs and Labor costs are approximately equal. The Association would propose to pay for Materials for 6 fields @ $5,085.48, if the City would pay for Labor costs of $4,860.00. By us buying the materials, we can take advantage of the discount pricing available right now. F REQUEST FOR LA PORTE DEVELOPMENT CORPORATION AGENDA ITEM Agenda Date Requested: 14 October 2013 Requested By: Scott T►_ 1.ivingctnn Department: Report: Resolution: Ordinance: Exhibit: Proposed, Revised Enhancement Grant Program Guidelines Exhibit: Pages from the City of La Porte's Strategic Plan for 2013 - 2017 Exhibit: Budeet Source of Funds: General Fund Account Number: 015-9892-993 Amount Budgeted: 5200,000 Amount Requested: $nn,nnn mora Budgeted Item: YES NO SUMMARY & RECOMMENDATIONS In the Strategic Plan for 2013 - 2017, City Council expressed an interest in re -developing and eliminating blight on both Broadway and SH 146. One tool that could be used to achieve this goal is expanding the Enhancement Grant Program beyond the borders of Main Street to include Broadway and SH 146. During the Board's most recent meeting, staff received direction to revise the current program application and guidelines and bring the amended documents back for review and discussion by the Board. While revising the Enhancement Grant Program Guidelines, staff noted that enhancement grant applicants must complete all work described in the application within one (1) year from the date the grant is approved, unless an extension is requested and accepted by the Enhancement Grant Evaluation Committee (EGEC). Of the four (4) outstanding enhancement grant commitments, two (2) of them, which are marked with an asterisk (*), have passed the deadline for their enhancement grant project without making a request for, or receiving, an extension. Enhancement Grant Applicant Grant $ Offered Deadline for Completion Follis Construction $25,000 December 13, 2012 Paskey, Inc. $25,000 March 15, 2013 Entrust Professional Insurance Company $17,611 January 21, 2014 Stepping Stone Funeral Home $ 1,065.10 February 26, 2014 Staff continues to promote the Enhancement Grant Program to the businesses on Main Street. Mr. Jaime Suarez, the new owner and chief chef of Ogarrios Restaurant, is planning to submit an enhancement grant project for the 4B Board's approval on November 1 l th. During the course of this enhancement grant discussion, staff will also engage the owners of the large retail shopping center on the northeast corner of Broadway and Fairmont Parkway. G Staffs Proposal for Revising and Expanding the Enhancement Grant Program: In light of the City's Strategic Plan and the need for re -development and the elimination of blight along Broadway, at this time, staff requests that the 4B Board consider revising and expanding the Enhancement Grant Program as follows: • Request City Council to amend the FY 2013-2014 Budget to add $100,000 to account #015- 9892-993 for enhancement grant projects on Broadway. • Expand the enhancement grant program to include the properties outlined in black hatch marks on the map below. • Change the name of the program to the "La Porte Enhancement Grant Program" to reflect the change in the scope and limits of the project to include properties/businesses on Broadway. • Recognize that a project with the owners of the retail shopping centers on the northeast and southeast corners of Broadway and Fairmont Parkway would be too large for an enhancement grant project, and, therefore, would be better suited for an incentive grant outside the enhancement grant program. • Please reserve an open mind about further expanding the geographical boundaries of the "La Porte Enhancement Grant Program" to include other areas of LaPorte, including, but not limited to, SH 146 in years to come. Staff's Proposal for Further Implementing the Current Enhancement Grant Program (items to be completed regardless of whether the program itself is expanded to include Broadway): • Provide Follis Construction and Paskey, Inc. with 90 days written notice to request an extension, submit proof of completed enhancement grant projects, and make a final presentation to the 4B Board for project reimbursement. • Continue discussions with Jaime Suarez of Ogarrio's Restaurant and encourage him to move ahead with submitting an Enhancement Grant Application for his business. • Start a new discussion with the two (2) owners of the large retail shopping centers on the northeast corner of Broadway and Fairmont Parkway. Note: Based upon the magnitude of this large shopping center, these projects would be too large to be included in the Enhancement Grant Program. • Another discussion may also ensue with the owner of the shopping center on the southeast corner of Fairmont Parkway and Broadway. Again, based upon the magnitude of this large shopping center, this project would likely be too large to be included in the Enhancement Grant Program. Action Required by the La Porte Development Corporation Board: Consider approval or other action for moving forward with the items identified for further implementing the current Enhancement Grant Program. 2. Consider approval or other action to rename the enhancement grant program as the "La Porte Enhancement Grant Program," expand the boundaries of the program to include the area shown on the proposed map herein, and request an amendment to the FY 2013-2014 Budget which adds $100,000 to the La Porte Enhancement Grant Program for new enhancement grant projects in the newly expanded portion of the "LaPorte Enhancement Grant Program." Approved for the La Porte Development Corporation Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 10, 2013 Requested By: Tim Tietiens Department: Planning Report: X Resolution: Ordinance: _ Exhibits: 1. Marketing Report Appropriation Source of Funds: General Fund Account Number: 0016146 515 9050 Amount Budgeted: N/A Amount Requested: $30,000 Budgeted Item: _YES ANO SUMMARY & RECOMMENDATION In 2012, City Council authorized the Planning Department to apply for the latest round of HOME funding from Harris County Community Services Department (HCCS) to build six new homes via the Northside Neighborhood IV Program of La Porte. This represents part of an overall revitalization strategy that includes replacement and infill housing to facilitate the goal of an improved housing stock. The grant award was received and is now being implemented in two phases of three homes each. The phase one construction contract, currently underway, was awarded to Bayway Homes in June 2012 and the homes are approximately 75% complete. At the same meeting, Main Properties was awarded the contract for listing, marketing and prequalification of eligible buyers. As of the preparation of this summary, significant work has been done to attain qualified buyers, as shown in the attached exhibit. The task of finding eligible buyers for these homes is much more difficult than on the open market due to the maximum income requirements, credit scoring minimums and the mortgage qualifications necessary for a moderate income family to obtain a loan for a $105,0004115,000 home. During the last HOME program, completed in 2011, the City encountered similar difficulty in finding qualified buyers. Even with the incentive package which included a $14,500 HCCS funded down -payment per unit for eligible homebuyers, the difficulty persisted. In response to that problem, HCCS was able to apply an additional $10,000 per unit from a separate funding source to widen the narrow window of eligible buyers. In addition, the City obtained the services of Main Properties at that time to list, market and prequalify the buyers. Those two actions together, yielded immediate program results. In the current program, HCCS still funds the $14,500 down -payment, however, the additional $10,000 is no longer available from HCCS. It was anticipated that the improving economic conditions might have negated the need for additional funding, but given the status of buyer activity, staff was asked to allocate up to $10,000 per unit to enhance the pool of qualified applicants. ($30,000 in this phase via budget adjustment, and $30,000 in the next phase, if necessary, via departmental request in the upcoming operating budget) It is important to recall that HCCS implemented a significant programmatic change with this grant; requiring that the homes be sold within 90 days of completion for occupancy. If this is not accomplished within the time frame referenced, the city may be required to operate them subsequently as affordable rental housing. It is the opinion of staff and Main Properties that the additional funds would avoid that consequence. It Should the Council approve the additional $30,000 for down payment assistance for the first phase of homes, staff will prepare a budget adjustment. Action Required of Council: Consider approval or other action to authorize the appropriation of $30,000 as needed, for supplemental down payment assistance ($10,000 per unit) for the three homes in phase one of the Northside Neighborhood IV Program. Provide direction to staff regarding the provision of $30,000 in down payment assistance for Phase Two of the City's HOME program in FY 2014. Approved for City Council Agenda: Corby D. Alexander, City Manager Date W�It11sli'C ,; �F WACHOVIA BANK, N.A. 66-t56 702 S.W. Bth SI, DENTON�%r VILLr. ARKANSAS 72716 � '" " "F'" CHARLOTTE, NC 26208.0013 Sat A 6 7 9 7 2 6 MO4 GdECK AIUMBERPAY3403569772846623 2846623 ONE THOUSAND SIX HUNDRED SEVENTY-SEVEN DOLLARS AND NO CENTS 2oll.aas 1 cENts_� (Hatt a*��iZ7.0 t(NNf��r naM�uNr of rn rlAj TOTI4E CITY OF LA PORTE EMS ORDER FACILITY 5116 WALA MART STORES, INC. 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C-4 © gq §c � � Imoƒ LL$ / / gf � 2 k \/U IXSAk O ri M r-1 tali an C .0 C m N tl1 3 :t 'm a 4J M N Cm G y a s � tm U O 41 bA Y U E N tl0 CL C N � 'VI � ro � s O 3 m N � > O 41 y a (p C o � -O n Y �a C O v M .O U C Q O s? m r- 3 41 Y O O at N Y a Q to U oA 75 V) oll .� �W 'app ani u m rV.l ''� O O O J 0 ��r t cu 2� co 00 io p �`1 N 4. ho N co t4 C14cn O mat (u V -" W W LL on U 0 ✓2 N Wolny, Shelley From: Leach, Traci Sent: Monday, January 13, 2014 9:35 AM To: Wolny, Shelley Cc: Dolby, Michael; Harrison, Mary Ann Subject: Budget Amendment Item for the Battleship TEXAS video sponsorship Hi Shelley: The Council approved this $50,000 sponsorship at the December 9, 2013 meeting. We have received the invoice and would like to get an account number from you on where you guys will be adding these funds in the upcoming budget amendment. My understanding is that the account would temporarily show a deficit until the amendment is formally approved by the Council on January 27. Would you please forward an account number from the Hotel Motel Fund that you would like us to use for this invoice? Thank you! Traci Traci E. Leach Assistant City Manager, City of La Porte 281-470-5012 office 281-813-6094 mobile leacht@laportetx.gov "The City of La Porte embraces our heritage, community values and opportunities while enhancing the quality of life for our citizens" J REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: December 9, 2013 Requested By: Traci Leach Department: Administration Report: X Resolution: Ordinance: _ Attachments: 100`h Anniversary Sponsorship Packet Attachments: Presentation SUMMARY & RECOMMENDATION The 100th Anniversary of the Battleship Texas will be celebrated this March with a huge commemorative event. The $850,000 event will include a Welcome Home parade for the remaining 40+ veterans of the ship, plus a daylong celebration featuring displays of historical vehicles and aircraft, fireworks, food trucks, children's area, and a flyover. The event will conclude with a concert by Robert Earl Keen, Charlie Robison, Reckless Kelly, and Kelly Willis and Bruce Robison. This event is of particular importance to the City of La Porte due to the fact that the monument and Battleship are within the City's ETJ. While the "ownership" of the Battleground attractions has been claimed by some, this is an area that staff intends on aggressively marketing and associating with La Porte. The first step in this effort will be to ensure that the City's name is prominent among this event, which is estimated to bring upwards of 20,000 visitors. The proposal for Council consideration includes sponsoring the tribute video. The video is being produced by Alpheus Media out of Austin. This film will be played multiple times and in multiple venues many of which are yet to be determined. The video will be shown several times during the festival on the screen on the big stage. Crew members will be gifted with a video. The video will be featured on Texas Parks and Wildlife Department and Battleship Texas Foundation websites, linked to promotional partners, used in social media outreach, etc. Other potential viewings may include — Rockets game spring of 2014, inclusion in exhibits at the Bullock Museum of Texas History spring of 2014, the Houston Museum of Natural Science during Normandy exhibit 2014, and offered to the WWII Museum in New Orleans. Staff is recommending this sponsorship option based on longevity of exposure, positive name association, and substantial nature of the commitment. Staff believes that this would provide high visibility for La Porte the day of the event and begin making that association in people's minds long after the event is over. Action Required by Council: Consider approval or other action of the video sponsorship for the I00'h Anniversary of the Battleship Texas. Approved for City Council Agenda Corby D. Alexander, City Manager Date Appropriation Source of Funds: Fund 037 Acct Number: Amount Budgeted: $0 Requested: $50,000 Budgeted Item(s): YES NO SUMMARY & RECOMMENDATION The 100th Anniversary of the Battleship Texas will be celebrated this March with a huge commemorative event. The $850,000 event will include a Welcome Home parade for the remaining 40+ veterans of the ship, plus a daylong celebration featuring displays of historical vehicles and aircraft, fireworks, food trucks, children's area, and a flyover. The event will conclude with a concert by Robert Earl Keen, Charlie Robison, Reckless Kelly, and Kelly Willis and Bruce Robison. This event is of particular importance to the City of La Porte due to the fact that the monument and Battleship are within the City's ETJ. While the "ownership" of the Battleground attractions has been claimed by some, this is an area that staff intends on aggressively marketing and associating with La Porte. The first step in this effort will be to ensure that the City's name is prominent among this event, which is estimated to bring upwards of 20,000 visitors. The proposal for Council consideration includes sponsoring the tribute video. The video is being produced by Alpheus Media out of Austin. This film will be played multiple times and in multiple venues many of which are yet to be determined. The video will be shown several times during the festival on the screen on the big stage. Crew members will be gifted with a video. The video will be featured on Texas Parks and Wildlife Department and Battleship Texas Foundation websites, linked to promotional partners, used in social media outreach, etc. Other potential viewings may include — Rockets game spring of 2014, inclusion in exhibits at the Bullock Museum of Texas History spring of 2014, the Houston Museum of Natural Science during Normandy exhibit 2014, and offered to the WWII Museum in New Orleans. Staff is recommending this sponsorship option based on longevity of exposure, positive name association, and substantial nature of the commitment. Staff believes that this would provide high visibility for La Porte the day of the event and begin making that association in people's minds long after the event is over. Action Required by Council: Consider approval or other action of the video sponsorship for the I00'h Anniversary of the Battleship Texas. Approved for City Council Agenda Corby D. Alexander, City Manager Date