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Home My WebLink AboutO-2014-3516 amend City of La Porte FY2013-2014 BudgetORDINANCE �,Di `i-- ? l to AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2013, through September 30, 2014, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25, 2013, and a public hearing scheduled for September 9, 2013 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2013, through September 30, 2014. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 28th day of April, 2014 A EST: r Patrice Fogarty, City cretary P N • s Ork Ask nis,A Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 13-14 FY 13-14 Revenues Expenses Governmental Fund Types: 8,050,750 8,122,074 General Fund $ 38,841,726 $ 41,447,347 Grant Fund 760,606 929,986 Street Maintenance Sales Tax 995,719 1,422,000 Emergency Services District 900,300 950,920 Hotel/Motel Occupancy Tax 501,500 579,378 Economic Development Corporal 1,992,938 1,351,133 Tax Increment Reinvestment 2,605,449 2,850,080 230,000 Total Governmental Types 46,598,238 49,530,844 Enterprise: Utility 8,050,750 8,122,074 Airport 56,000 145,091 La Porte Area Water Authority 1,293,188 1,138,431 1,711,847 Total Enterprise 9,399,938 9,405,596 Internal Service Motor Pool 2,549,643 3,153,328 Insurance Fund 5,772,081 5,648,364 Technology Fund 322,115 230,000 Total Internal Service 8,643,839 9,031,692 Capital Improvement: General Utility Sewer Rehabilitation Drainage Improvement Fund 2010 C/O Bond Fund Total Capital Improvement 2,172,000 3,568,000 1,200,500 1,168,000 300,500 570,000 266,500 453,000 - 1,711,847 3,939,500 7,470,847 Debt Service: General 4,040,932 3,859,125 Utility 287,544 287,044 La Porte Area Water Authority 688,650 688,650 Total Debt Service 5,017,126 4,834,819 Total All Funds $ 73,598,641 $ 80,273,798 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 13-14 FY 13-14 Revenues Expenses Governmental Fund Types: 8,050,750 8,142,074 General Fund $ 38,841,726 $ 41,622,090 Grant Fund 818,714 992,954 Street Maintenance Sales Tax 995,719 1,422,000 Emergency Services District 900,300 950,920 Hotel/Motel Occupancy Tax 501,500 679,378 Economic Development Corporal 1,992,938 1,697,133 Tax Increment Reinvestment 2,605,449 2,850,080 272,068 Total Governmental Types 46,656,346 50,214,555 Enterprise: Utility 8,050,750 8,142,074 Airport 56,000 145,091 La Porte Area Water Authority 1,293,188 1,138,431 1,711,847 Total Enterprise 9,399,938 9,425,596 Internal Service Motor Pool 2,549,643 3,153,328 Insurance Fund 5,772,081 5,671,004 Technology Fund 322,115 272,068 Total Internal Service 8,643,839 9,096,400 Capital Improvement: General Utility Sewer Rehabilitation Drainage Improvement Fund 2010 C/O Bond Fund Total Capital Improvement Debt Service: 2,324,863 3,965,863 1,200,500 1,168,000 300,500 570,000 266,500 453,000 - 1,711,847 4,092,363 7,868,710 General 4,040,932 3,859,125 Utility 287,544 287,044 La Porte Area Water Authority 688,650 688,650 Total Debt Service 5,017,126 4,834,819 Total All Funds $ 73,809,612 $ 81,440,080 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: July 22, 2013 Requested By: Michael Dolby, CPA Department: Finance Report: Resolution: Ordinance: XX Exhibits: Ordinance Exhibits: Excerpt from FY 2012 Adopted Budget & Amended Budget (Exhibit A & B) Exhibits: Explanations / Backup for Amendment Appropriation Source of Funds: N/A Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2012-13 Budget on September 10, 2012. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2012-13 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Emergency Services District Sales Tax Fund Hotel/Motel Occupancy Tax Economic Development Corporation Tax Increment Reinvestment Zone Utility Airport La Porte Area Water Authority Motor Pool Insurance Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement Drainage Improvement Fund 1998 General Obligation Bond Fund 2004 Certificates of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificates of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificates of Obligation Bond Fund 2010 Certificates of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Action Required by Council: Adopt Ordinance Amending Fiscal Year 2012-13 Budget for the following items: A. $646,087 in the Utility Fund for the fund balance transfer for the Farrington Boulevard Utility Relocation project. B. $170,000 in the General CIP Fund for the Golf Course Fairway project. C. $170,000 in the General Fund for a transfer of fund balance for the Golf Course Fairway project. D. $570,000 in the La Porte Development Fund for a transfer to the General CIP Fund for the Lomax Arena project. A E. $570,000 in the General CIP Fund for the Lomax Arena project. H Previously Proposed Original Budget Amended Budget Amended Budget $36,545,885 $38,093,712 $38,363,712 6,552,810 6,922,266 6,922,266 1,200,000 1,200,000 1,200,000 802,785 802,785 802,785 565,285 565,285 565,285 816,318 822,013 1,892,013 2,613,579 2,613,579 2,613,579 8,079,358 8,079,358 8,725,445 63,669 63,669 63,669 1,195,760 1,195,760 1,195,760 2,523,298 3,381,736 3,381,736 5,709,684 5,709,684 5,709,684 673,500 1,916,500 2,656,500 175,000 901,087 901,087 350,000 350,000 350,000 250,000 250,000 250,000 0 0 32,094 0 0 257,571 0 0 894 0 0 78,662 0 48,700 68,649 23,391 23,391 41,649 * 1,075,223 1,075,223 1,075,223 50,807 50,807 50,807 2,508,337 2,508,337 2,508,337 296,861 296,861 296,861 698,556 698,556 698,556 $72,770,106 $77,569,309 $80,702,824 Adopt Ordinance Amending Fiscal Year 2012-13 Budget for the following items: A. $646,087 in the Utility Fund for the fund balance transfer for the Farrington Boulevard Utility Relocation project. B. $170,000 in the General CIP Fund for the Golf Course Fairway project. C. $170,000 in the General Fund for a transfer of fund balance for the Golf Course Fairway project. D. $570,000 in the La Porte Development Fund for a transfer to the General CIP Fund for the Lomax Arena project. A E. $570,000 in the General CIP Fund for the Lomax Arena project. H F. $500,000 in the La Porte Development Fund for an incentive agreement with the Intergulf Corporation. G. Amend various funds for transfers to the General Debt Service Fund to close out bond funds and for debt reevaluation by the Financial Advisors. a. $100,000 in the General Fund_ b. $32,094 in the 1998 General Obligation Bond Fund. c. $257,571 in the 2004 Certificates of Obligation Bond Fund. d. $894 in the 2005 General Obligation Bond Fund. e. $78,662 in the 2006 Certificates of Obligation Bond Fund. f. $19,949 in the 2006 General Obligation Bonds Fund. g_ $18,258 in the 2007 Certificates of Obligation Bond Fund. Approved for City Council Agenda Corby Alexander, City Manager Date REQUEST FOR LA PORTE DEVELOPMENT CORPORATION AGENDA ITEM Agenda Date Requested: 10 June 2013 Requested By: Scott D. 1.ivingstan Department: Admin-stcation/Econamic Development Report: Resolution: Ordinance: Exhibit: Incentive Agreement Email regarding Maintenance and Surface Use Exhibit: Easement Agreement Budget Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION In November 2012, the La Porte Development Corporation Board held a public hearing for an infrastructure incentive request for the proposed Intergulf Corporation world headquarters building, located on the west side of the SH 146 Frontage Road, between C and D streets. Intergulf has requested an incentive amount not to exceed $500,000 to expand the available parking on the property. At the February 2013 EDC meeting, the Board designated the incentive request as a project of the La Porte Development Corporation Board and the Council approved it as well. Since that time, staff has been working with Intergulf to draft the incentive agreement outlining the obligations of all parties. The incentive agreement is now ready for Board approval. The agreement sets forth two payments- one after the completion of the drainage improvements and the second payment after Intergulf has provided the Board verification of the capital investment and jobs. The agreement also lays the groundwork for a future surface use easement that grants Intergulf a perpetual parking easement on the surface of this property to enjoy in perpetuity, but reserving to the City the right to disrupt the surface, at Intergulf s expense, to maintain the subsurface drainage facilities. The surface use agreement will follow the land, not the incentive agreement, so that any future owner of the property will be bound to the same maintenance obligations for the surface parking. Action Required by La Porte Development Corporation: None Approved for La Porte Development Corporation Agenda: Corby D. Alexander, City Manager Date Ayes: Board members Engelken, Woodard, Ojeda, Clausen and Zemanek Nays: None Absent: President Warren and Vice -President Cooksley 5. Consider approval or other action to move forward with an incentive grant request in an amount not to exceed $66,000.00 to Rob Johnson Interests for a new Retail Development — S. Livingston Economic Development Coordinator Scott Livingston presented a summary. Board member Woodard questioned if there was an environmental impact study on the former Jay Marks Chevrolet property considering the number of hydraulic lifts that were located on the property. City Manager Corby Alexander advised the City would not consummate an agreement until Mr. Johnson has closed on the property with it properly funded. Board member Clausen asked whether funds would be appropriated for the incentive grant after the project is complete. Economic Development Coordinator Scott Livingston responded yes, the incentive is tied to performance and development. Board member Zemanek implied if Mr. Johnson is not awarded the $66,000.00 incentive grant, would an agreement for a new Retail Development be prevented. Board member Zemanek then commented he would like to see Mr. Johnson close on the property before awarding an incentive grant. Board member Woodard commented he would ask Mr. Rob Johnson to attend a future meeting and introduce himself to the Board members. Board member Engelken moved to table the item for another time when a representative or Mr. Johnson can be present. Board Zemanek seconded. MOTION PASSED. Ayes: Board members Engelken, Woodard, Ojeda, Clausen and Zemanek Nays: None Absent: President Warren and Vice -President Cooksley 6. Consider approval or other action authorizing the Board President to execute an Economic Development Incentive Agreement between the La Porte Development Corporation and LP Group, LLC (Intergulf Corporation) for use of Type B Development Corporation Sales Tax Funds — S. Livingston Economic Development Coordinator Scott presented a summary. Board member Woodard moved to authorize the Board President to execute an Economic Development Incentive Agreement between the La Porte Development Corporation and LP Group, LLC (Intergulf Corporation) for use of Type B Development Corporation Sales Tax Funds. Board member Zemanek seconded. MOTION PASSED. Ayes: Board members Engelken, Woodard, Ojeda, Clausen and Zemanek Nays: None Absent: President Warren and Vice President Cooksley Page 2 of 4 June 10, 2013, La Porte Development Corporation Board Minutes e EM Commands Help WAW "tc SECTOR I/ OK '.. Cancel Groep ee'uI<Y Adjusting Journal Transaction croup number: Group Information 10304 ECON INC PAYMT INTERGULF Iccounting period: 128013 losting date: 10/03/2013 Transaction date: 10/01/2013 Document number: 1256 Account number: 38-6030-565.99-97 REO FOR SPECIAL PROGRAMS Project number: Debit amount: 375,000.00 Credit amount: .00 Description 1: APPROVED BY 4B BOARD Description 2: 9/23/13 Transaction type code: Bank code: 0 REQUEST FOR LA PORTE DEVELOPMENT CORPORATION AGENDA ITEM Agenda Date Requested: 13 January 2014 Requested By: Scott D. i.ivingston Department: Administration/Economic Development Report: Resolution: Ordinance: Exhibit: Development Agreement for RJI Exhibit: Budget Source of Funds: 4B Board Account Number: 038 (General Revenue) Amount Budgeted: N/A Amount Requested: $66,000 Budgeted Item: YES NO SUMMARY & RECOMMENDATION On July 8, 2013, Rob Johnson, Owner of Rob Johnson Interests, requested an economic development incentive in the amount up to $66,000 to demolish and remove the concrete slabs on two (2) tracts of land for Phase 91 of a proposed, new retail development in the southwest quadrant of Spencer Highway and SH 146. Per the Board's direction on July 8, 2013, staff published at least 60 day notice of a public hearing to discuss the project during the 4B Board meeting on September 23, 2013. By September 23, 2013, no qualified petition had been received. The project was presented and discussed at both the 4B Board and City Council meetings on September 23, 2013. The enclosed development agreement outlines the minimum thresholds for key performance indicators such as actual expenses for infrastructure and site improvements, capital investment, and primary job creation. Action Required by the La Porte Development Corporation Board: Consider approval or other action to authorize Richard Warren, President of the 4B Board, to execute a development agreement in an amount not to exceed $66,000 for Rob Johnson Interests. Approved for the La Porte Development Corporation Agenda Corby D. Alexander, City Manager Date REQUEST FOR LA PORTE DEVELOPMENT CORPORATION AGENDA ITEM Agenda Date Requested: April 14, 2014 Requested By: S. Livingston Department: Economic Development/Tourism Report:Ot Resolution: Ordinance:0 Exhibits: 1. Development Agreement Appropriation Source of Funds: 4B Board Account Number: Retained Earnings Amount Budgeted: N/A Amount Requested: $40,000 Budgeted Item: 0 YES 0 NO SUMMARY & RECOMMENDATIONS Rob Johnson Interests (RJI) has been pursuing and negotiating with multiple, retail prospects to lease space in Phase # 1 of the new, proposed retail development on the southwest corner of Spencer Hwy and SH 146. In order to accommodate a larger, national retail tenant in the retail center, RJI must construct a larger building with firewalls between the adjoining lease spaces. In order to keep the construction costs within limits that will shill allow RJI to offer competitive and attractive lease rates to the prospective national retail tenant, RJI is requesting an additional incentive in the amount of $40,000. On January 13, 2014, the 4B Board authorized staff to publish public notice of a 60 -day petition period and schedule a public hearing on March 24, 2014 to discuss the incentive grant request in the amount of $40,000 for Rob Johnson Interests to construct a new retail strip center and attract new retail development to the City of La Porte at the "La Porte Plaza" on the southwest comer of Spencer Hwy and SH 146. On 24 March 2014, both the 4B Board and City Council voted to approve this project and award an incentive in the amount of $40,000 to Rob Johnson Interests. Staff and the City Attorney have created a development agreement with the "Rob Johnson Realty Corporation" (dba/aka "Rob Johnson Interests") with the following key terms: . Proof of a received Certificate of Occupancy for a minimum 20,000 sf retail building, . Proof of a signed leases for 50% of the constructed space, 9 Minimum construction value of the 20,000 sf building of at least $2.75 million, and Note: Job creation was already included in the original incentive/development agreement regarding $66,000 for this project. Protect Infonnation Previously Shared on 13 January and 24 March, 2014 Mr. Rob Johnson is the Owner of Rob Johnson Interests, which is a local Real Estate Development Company. He developed the Shoppes of Town Square on Center Street and Pasadena Blvd in Deer Park, Texas. He recently placed a portion of the Jay Marks Chevrolet dealership under contract to construct a new retail/commercial development. Phase 41 is planned to encompass 2.86 acres, while Phase 42 is planned to encompass 1.67 acres. Mr. Johnson plans to complete Phase # 1 in 2014 and Phase #2 by either late 2014 or early 2015. Rob Johnson has been pursuing and negotiating with multiple, retail prospects to lease space in Phase # 1 of the new, proposed retail development. In order to accommodate a larger, national retail tenant in the retail center, Rob must construct a larger building with firewalls between the adjoining lease spaces. In order to keep his construction costs within limits that will still allow him to offer competitive and attractive lease rates to the prospective national retail tenant, Rob is requesting an additional incentive in the amount of $40,000. The subject property of both Phases # 1 and 92 is on the tax rolls for $700,000, which yields approximately $4,970 (at $0.715100 of assessed value) annually in taxes to the City of LaPorte. Once development has been completed on both phases, the estimated taxable value of the new development will be $6,000,000 to $8,000,000. Excluding sales tax revenue, the estimated annual taxes would be $42,600 to $56,800. Taking an average of the two, if the estimated taxable value were to be $7,000,000, the annual taxes would be $49,700. Therefore, the estimated annual increase in taxes upon completion of the multi -phase project is $44,730. Assuming a total incentive grant of $106,000 ($66,000 plias $40,000) and new annual taxes ($49,700 - $4,970) of $44,730, the break-even point would be 2 years and 4 months. Action Required by the La Porte Development Corporation: Consider approval or other action authorizing Board President Richard Warren to sign and execute the enclosed development agreement with the "Rob Johnson Realty Corporation". Approved for the La Porte Development Corporation Agenda Corby D. Alexander, City Manager Date Wolny, Shelley From: Bedford, Michelle Sent: Tuesday, April 08, 2014 9:09 AM To: Wolny, Shelley Cc: Bergeron, Betsy Subject: OCDETF Shelley, We previously received an award for OCDETF overtime for this FY. It was originally or $S000.00. However, they can extend it up to $17,200 and have been adding to the original award as needed. We are requesting the budget be adjusted for the entire amount of $17,200 that could be available to us this year. Thank you, wnf" Seqold Office Coordinator 281-842-3190 bedfordm@laportetx.gov A Wolny, Shelley From: Bedford, Michelle Sent: Monday, April 14, 2014 3:43 PM To: Wolny, Shelley Subject: FW: Budget Increase From: Adcox, Kenith Sent: Monday, April 14, 2014 3:43 PM To: Bedford, Michelle Subject: FW: Budget Increase Approved From: Bedford, Michelle Sent: Thursday, April 10, 2014 11:29 AM To: Adcox, Kenith Subject: Budget Increase An increase our current budget account number 00152585212017 in the amount of $6880 is being requested. This is due to ammunition that had been previously back ordered and received this fiscal year. If you approve, please advise. Xsc Cae Fe*Td Office Coordinator 281-842-3190 bedfordm@laportetx.gov Wolny, Shelley From: Bedford, Michelle Sent: Thursday, April 10, 2014 12:41 PM To: Wolny, Shelley Cc: Collins, Gay Subject: RE: 2nd Quarter Budget Amendment Shelley, We also need to add $8100 to 03252565214019 for ICAC rental car reimbursements. We pay for this and they reimburse us for the expense of the rental vehicle. E Annise D. Parker, Mayor CITY OF HOUSTON Houston Police Department 1200 Travis Houston, Texas 77002-6000 7131308-1600 CITY COUNCIL MEMBERS: Helena Brown JerryDavis Etlen R. Cohen Wanda Adams Dave Martin AI Hoang Oliver Pennington Edward Gonzalez James G. Rodriguez Mike Laster LarryV. Green Stephen C. Costello Andrew C. Burks, Jr. Melissa Noriega C. O. "Brad" Bradford Jack Christie CITY CONTROLLER: Ronald C. Green September 23, 2013 Kenith Adcox Chief of Police 3001 North 23rd La Porte, TX 77571 JS�ONnQpO�� Charles A. McClelland, Jr. Chief of Police '0a eTM`` Re: Revised Exhibit "A" to Interlocal Agreement Internet Crimes Against Children Task Force Program: Houston Metropolitan Area. Dear Chief Adcox: The City of Houston acting through the Houston Police Department and the City of La Porte acting by and through its City Council, and acting for the City of La Porte Police Department entered into an Interlocal Agreement dated January 24, 2013, providing for the use of Grant Funds provided by the U. S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention ("OJJDP") for funding the Houston Metro Internet Crimes Against Children Task Force. Exhibit "A" of the Agreement provided for reimbursement of salary expense for an investigator. The Agreement also provided that the Police Chief could extend the Agreement provided that Grant funds continue to be available. The parties acknowledged in the Agreement that the amounts provided in Exhibit "A" may change as the City's application for renewal of Grant funding in future years is reviewed by OJJDP. It was further understood and agreed that any application for additional Grant funds over and above those amounts shown in Exhibit "A" shall first be approved by the City and the LPD (La Porte Police Department) and be in accordance with the effective GRANT APPLICATION AND ADMINISTRATION GUIDELINES, of the OJJDP. An application for additional Grant funds over and above the amounts shown in the current Exhibit "A" has been approved by OJJDP and the Grant Award now provides for funding a leased vehicle and fuel for the La Porte Police Department for one year beginning October 1, 2013. To reflect the increased funding for a leased vehicle and fuel a revised Exhibit "A" to City of Houston Contract No. FC75151 is attached to this letter. Please sign the letter on the line below to indicate acceptance of the revised Exhibit "A" and return to the Houston Police Department Houston Police Department Juvenile Division Attn: Sergeant Richard Hahn 8300 Mykawa Rd. Houston, TY 77048 Yours very Truly, Charles A. McClelland, Jr., Chief of Police cc: Kenith Adcox Chief of Police La Porte Police Department LA PORTE POLICE DEPARTMENT APPROVAL of REVISED EXHIBIT "A" TO CITY OF HOUSTON CONTRACT NO. FC75151: 005��' -- Corby Alexhaer, City M ager Kenith Adcox, Police Chief Date �0- 9-11 Date Investigator SALARY FRINGE BENEFITS FICA RETIREMENT WC/U INSURANCE Total Benefits Total Salary + Benefits EXHIBIT "A" La Porte Police Department $2,576.92 x 26 7.65% 11.5S% 1.5% Funded by HPD/Grant (70% not to exceed $63,000.00) Funded by LPPD (30%+remainder of salary/benefits) $67,000.00 $5,125.00 $7,738.00 $1,005.00 $9,500.00 $23,368.00 $90,368.00 $63,000.00 $27,368.00 Estimated cost for per diem expenses incurred away from duty station to Investigator assigned to grant position, to be paid in accordance with the La Porte Police Department's policy and procedure. There is designated funding in the ICAC grant for paying overtime to the La Porte Police Department investigator for duties performed while conducting ICAC investigations. ICAC overtime expenditures for the La Porte Police Department investigator are to be approved by the ICAC Commander. Total Salary Expenses LEASE VEHICLE AND FUEL Lease vehicle $675 per month x 12 months to begin October 1, 2013 through September 30, 2014 $500 Fuel per month x 12 months to begin October 1, 2013 through September 30, 2014 Total Lease Vehicle and Fuel $ 63,000.00 $8,100.00 $6,000.00 $14,100.00 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 27, 2014 Requested By: David Mick Department: Public Works Report: Resolution: Ordinance: Exhibits: Event Flyer 2014 HHW Collection Day Exhibits: LEPC Contribution Background Exhibits WCA Contribution Background Budget Source of Funds: Fund 001 (General, Solid Waste) Account Number: To be Created Amount Budgeted: S0 Amount Requested: U11 to $7.500 Budgeted Item: No SUMMARY & RECOMMENDATION The City hosted two prior Household Hazardous Waste (HHW) Collection Events previously in April 2011 and April 2013. Staff is proposing to host a third event April 5, 2014 primarily utilizing private donations to fund the event. A summary of the 2014 event details is included in the attached event flyer Miscellaneous event information: • The 2014 event will serve La Porte, Shoreacres, and Morgan's Point residents as did the prior two events. • A total of 25 -tons of hazardous waste and 3 -tons of electronic waste was accepted and properly recycled, treated or disposed at the 2011 and 2013 events (combined). • All three member cities of the LaPorte, Shoreacres, Morgan's Point Local Emergency Planning Committee (LEPC) will provide staff for the events, and LEPC along with local industries will provide volunteers. • The final cost for the 2011 and 2013 event was $28,500 and $20,500 respectively. Projected out of Docket cost for the 2014 event is $24,500 though staff recommends a budget estimate of $30,000. • Proposed funding includes a firm $12,500 from WCA, the City's commercial solid waste contractor, to go along with LEPC's projected $10,000 - $14,000 (Estimate $12,000) proceeds from LEPC's planned March 5 golf outing. Projected WCA + LEPC contribution to the 2014 event is $24,500. • Assuming a scenario of total event cost equal to $30,000 (high estimate) - $22,500 total from WCA and LEPC (low estimate) = $7,500 maximum contribution by the city. The final city out-of-pocket contribution may also be ZERO. Action Required by Council: Consider approval or other action to authorize the City Manager to: 1) Expend up to $30,000 for the 2014 Household Hazardous Waste Collection Event. 2) Accept contributions from WCA and LEPC to fund the event. 3) Expend up to $7,500 from the General Fund Solid Waste Division budget in the event that the final collection event cost exceeds the WCA and LEPC contributions. I Approved for City Council Agenda Corby D. Alexander, City Manager Date Wolny, Shelle From: Suggs, Jeff Sent: Friday, April 11, 2014 9:42 AM To: Wolny, Shelley Subject: FW: Whelen Towers From: Leach, Traci Sent: Thursday, April 10, 2014 11:06 AM To: Suggs, Jeff; Alexander, Corby Cc: Dolby, Michael Subject: RE: Whelen Towers I would recommend we include this in the budget amendment that goes to Council in April and pull funds from contingency amount. I'd also recommend we allocate a total of $15,000 for Whelen repairs, seeing as how we are not having much luck this year with them. This would provide some additional cushion in the event we get another ant -eaten box. From: Suggs, Jeff Sent: Thursday, April 10, 2014 9:39 AM To: Leach, Traci; Alexander, Corby Cc: Dolby, Michael Subject: Whelen Towers Importance: High I have 2 towers that are bad that the public is calling about weekly. One will cost $4400 to repair (ants ate up the electronics) and the other $10,000. It took a direct lightning hit. We haven't had this many expensive repairs in about 5 or 6 years. I was able to ask the LEPC to budget $5000 for repairs this year and we would take on the other $5000. Our normal repair bill is $10000. We have almost exceeded these amounts this year. I will ask the LEPC to pay for the current tower repairs of $4400 however I need an additional $10000 for the siren on Canada Road. This would be classified as something the emergency contingency can be used for with your blessing. The Canada road siren has been out for 2 weeks. It will take another 2weeks to get the equipment to make the repairs. We need a decision on this asap. M15""0 CEM EMERGENCY MANAGEMENT COORDINATOR/ INFORMATION TECHNOLOGY MANAGER City of La Porte, Texas 281470 0010 office 2814700009 direct 713 408 1329 cell 281470 1590 fax www.lpoem.org TEXTING & DRIVING... It Can Wait. Take the pledge today and pass it on. X_ Wolny, Shelley From: Suggs, Jeff Sent: Monday, February 17, 2014 9:14 AM To: Dolby, Michael; Wolny, Shelley Cc: Leach, Traci Subject: Budget Amendment - SAN Replacement The Storage Area Network (SAN) is a budgeted item in the Technology Fund. It is crucial to upgrade the SAN sooner than later for 5 main reasons: 1.SAN End of Life (earlier than expected), 2. One Solution Implementation, 3. Currently out of Space (crucial) , 4. ISE Implementation (critical cyber security protection), and 5. Core Equipment End of Life (hardware servers). The most critical reason to move forward with the upgrade would be that the equipment is end of life August 2014. This means they will quit supporting the hardware that is the core of our network. One Solution is a huge implementation that will take the majority of our staff for 18+ months. It is coming up very soon and we will not be able to upgrade the SAN during this time. There will be a long period of time where we have both OneSolution and Naviline, we will have to support both systems. We do not have the space to have both cache of data running at the same time. Another critical reason we need to upgrade sooner than later is the fact that we are out of space for current machines in use. This prevents current projects in process from being fully implemented as well as preventing future expansion and services provided. There are several new technologies that are becoming popular like BYOD (bring your own device) and as the technology is brought into the city we need to be able to manage and accommodate it while not compromising network integrity or security. The ISE (Identity Services Engine) project required a virtual server. Since we started rolling out ISE we have been receiving performance issues that sometimes even causes the ISE service to lapse. We need to move the ISE server to the primary SAN at the PD, but it is out of space. This is a huge security concern. The final reason is that the SQL servers are nearly 7 years old and will be end of life soon. The server SQL02 is a physical machine that we are considering moving to the SAN as a virtual server. That will require more resources and storage. A# s EMERGENCY MANAGEMENT COORDINATOR/ INFORMATION TECHNOLOGY MANAGER City of La Porte, Texas 281470 0010 office 281470 0009 direct 713 408 1329 cell 2814701590 fax www.Ipoem.org TEXTING & DRIVING... It Can Wait. Take the pledge today and pass it on. CITY OF LA PORTE Jeff Suggs 604 WEST FAIRMONT PARKWAY ATTN: A/P LA PORTE, TX 77571 United States Phone: (281)470-0009 Fax: Email: suggsj@laportetx.gov All Prices are in US Dollar (USD) Product Pricing Proposal Quotation #: 7556299 Created On: 1/24/2014 Valid Until: 3/28/2014 Account Executive, East Texas, Public Sector Tara Hayes 1301 South Mopac Expressway Suite 375 Austin, Texas 78746 Phone: (832) 661-7910 Fax: (281) 549-6471 Email: Tara_Hayes@shi.com Qty Your Price Total 1 VNX5200 DPE 25X2.5"DR-25X90OG1OK-FLD I 1 $12,516.30 $12,516.30 EMC - Part#: VNX52DP9251OF Note: EMC VNX 5200 SAN 2 250V PWR CRD C13 TO 6-15P ULICSA 1 $0.00 $0.00 EMC - Part#: C13-25OV-ULCSA 3 EMC SECURE REMOTE SUPPORT GATEWAY CLIENT 1 $0.00 $0.00 EMC - Part#: ESRS-GW-200 4 RECOVERPOINT LICENSE SOLUTION 1 $0.00 $0.00 EMC - Part#: RP -LS 5 RP/SE REM FOR RPS V51 V52=1C 1 $0.00 $0.00 EMC - Part#: 456-104-619 6 RP/SE LOC FOR LPS V51 V52=1C 1 $0.00 $0.00 EMC - Part#: 456-104-614 7 ZERO DOLLAR ESRS INSTALL 1 WOO $0.00 EMC - Part#: PSINST-ESRS 8 VNX BLOCK INSTALL & IMPLEMENT 1 $8,326.20 $8,326.20 EMC - Part#: PS-PKG-MRBDE 9 PREMIUM SW SUPPORT 1 $6,925.90 $6,925.90 EMC - Part#: M-PRESWE-001 10 PREMIUM HW SUPPORT-WARR UPG 1 $0.00 $0.00 EMC - Part#: WU-PREI-MIE-01 Note: 4th Year of Support 11 VNX5200 Operating Environment 1 $0.00 $0.00 EMC - Part#: VNXOE-5200 12 VNX5200 Unisphere Block Suite =IC 1 $3,527.10 $3,527.10 EMG - Part#: UNISB-VNX5200 13 VNX5200 Remote Protection Suite=lC EMC - Part#: RPS-VNX5200 14 VNX5200 Documentation Kit=1C EMC - Part#: VNX52-KIT 15 VNX5200 Local Protection Suite=lC EMC - Part#: LPS-VNX5200 16 VNXB 4 PT 1 GBASE-T 15C5l lO MOD PR EMC - Part#: VSPBM1G14CUA 17 VNXB 2 PT OP 10G (SCSI IO MOD PR-TWAX EMC - Part#: VSPBMXG12TWA 1 $4,566.30 $4,566.30 1 $0.00 $0.00 1 $1,771.30 $1,771.30 1 $1,478.90 $1,478.90 1 $2,956.50 $2,956.50 Total $42,068.50 Additional Comments DR-SDD-2188 The Products offered under this proposal are subject to the SHl Return Policy posted at www.shi.com/returnpolicy, unless there is an existing agreement between SHI and the Customer. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 14, 2013 Requested By: Traci E. Leach Department: Administration Report: X Resolution: Ordinance: Exhibits: Exhibits: Budget Source of Funds: Account Number: Amount Budgeted: $67,000.00 Amount Requested: $64,445.25 Budgeted Item: YES SUMMARY & RECOMMENDATION As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where the City would partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be considered on a first come, first served basis. The Brookglen HOA was the first to approach the City regarding a project and their project request is as follows: • Installation of a shade structure over the playground equipment at Brookglen Park. • Addition of three picnic tables The cost estimate for the shade structure is $11,950 and the picnic tables are estimated to cost $2,893 for a total project cost of $14,843. Brookglen HOA has committed to fund $10,000. The City will contribute $4,843. As this would be an addition to a City -owned and maintained facility, the on-going maintenance responsibility would lie with the City. Staff estimates that the life of the fabric cover is approximately 10 years and replacement (in today's dollars) is approximately $3,000. Staff recommends approval of this project. Action Required by Council: Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Brookglen HOA for a community cooperation project (installation of a playground shade structure and 3 picnic tables) for a total City contribution of $4,843. Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 10, 2014 Requested By: Traci Leach Department: Administration Report: Resolution: Ordinance: Attachments: HOA Commitment Attachments: SUMMARY & RECOMMENDATION As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where the City would partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be considered on a first come, first served basis. The Brookglen HOA had a project approved in October 2013 and a second project for Shady Oaks was approved on January 13, 2014. There is $13,825 remaining. The Fairmont HOA has requested Council consideration of an entryway project with a scope as follows: • Installation of electrical service at two entryways- one at Spencer Highway and Farrington and another at Spencer Highway and Valleybrook • Installation of irrigation system to serve the flower beds at each of the two entryways The Fairmont HOA Board has approved a contribution of $5,000. Staff solicited quotes from three electrical companies and received a low quote from Kevin Heine Electrical Services for $7,850 for electrical work. Irrigation materials and installation is estimated to cost $2,150 for a total project budget of $10,000. In-house forces will be utilized for the irrigation work. Staff recommends approval of this project. Action Required by Council: Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Fairmont Park HOA for a community cooperation project (installation of electrical and irrigation at 2 entryways) for a total City contribution of $5,000. Approved for City Council Agenda Corby D. Alexander, City Manager Date Appropriation Source of Funds: Fund 015 Acct Number: Amount Budgeted: $20,000 Requested: $5,000 Budgeted Item(s): YES NO SUMMARY & RECOMMENDATION As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where the City would partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be considered on a first come, first served basis. The Brookglen HOA had a project approved in October 2013 and a second project for Shady Oaks was approved on January 13, 2014. There is $13,825 remaining. The Fairmont HOA has requested Council consideration of an entryway project with a scope as follows: • Installation of electrical service at two entryways- one at Spencer Highway and Farrington and another at Spencer Highway and Valleybrook • Installation of irrigation system to serve the flower beds at each of the two entryways The Fairmont HOA Board has approved a contribution of $5,000. Staff solicited quotes from three electrical companies and received a low quote from Kevin Heine Electrical Services for $7,850 for electrical work. Irrigation materials and installation is estimated to cost $2,150 for a total project budget of $10,000. In-house forces will be utilized for the irrigation work. Staff recommends approval of this project. Action Required by Council: Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Fairmont Park HOA for a community cooperation project (installation of electrical and irrigation at 2 entryways) for a total City contribution of $5,000. Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 24, 2014 Requested By: Stephen L. Barr Department: Parks & Recreation Report: Resolution: Ordinance: Exhibits: Bid Information (Bidder's List, Bid Tab, Design) Exhibits: Romtec, Inc. information Exhibits: Appropriation Source of Funds: Fund 015 Acct Number: 015-9892-662-1100 Amount Budgeted: 145,000 Amount Requested: 155,600 Budgeted Item: YES NO SUMMARY & RECOMMENDATION Sealed Bid 914016 for Fairmont Pool Building and Pump Building was released January 16a, with 29 contractors invited to bid, and eight contractors attending the pre-bid conference. The bids were opened on February 3rd and seven bids were received. As Council may recall, the building replacement is one of three components for this overall project which included a new basketball court and the renovation of the existing swimming pool. The total budget for all three components was $365,000 and of this, the initial budgeted amount for the pool building replacement was $145,000. The other two components are well underway and are within the budget estimate. There were some unexpected expenses associated with the pool building demolition (asbestos) and the pool renovation (replace main drain) that cut into the available construction dollars for the project by approximately $17,000, which has left $139,332 remaining for construction. Follis Construction, Inc. submitted the low bid of $260,595 for the project. Unfortunately that bid is substantially higher than the available budget request for this portion of the project. With a $10,000 contingency, and $6,600 for identified for concrete testing/pump house slab, the total amount to complete the project is $277,195, which would require appropriating approximately $137,863 in additional funding. Should Council desire to accept this bid as submitted, staff proposes consideration of the Park Zone Fund as a source for the additional appropriation. There is currently a $181,000 balance in the Park Zone Fund. Staff met with the low bidder to discuss value engineering options. The project budget could be reduced by approximately $30,000 by taking out the "extras" that beefed up the construction for the chlorine environment and replacing galvanized steel gates with chain link gates. Staff also evaluated an option to substantially reduce the size of the building by eliminating the storage, breezeway, and the steel roof. However, this is not a viable option, as there is not sufficient time to re -design, re -bid, and construct the project before the opening of the swim season in June. However, staff evaluated an in -budget option for Council consideration- a prefabricated building from Romtec, Inc for $125,000 installed. The proposed Romtec, Inc. building measures 21' x 16' and includes 3 over -sized restroom/family changing rooms for pool patrons and an office area for pool employees. City storage that was previously in the pool house building can be accommodated in existing buildings at Fairmont Park and the equipment currently stored by the football association is minimal and can be stored by Association members. Romtec, Inc is a TXMas company (like BuyBoard) so the purchase could be made without going through the standard City bid process. Delivery time for the building is approximately 6-8 weeks and with construction, the building can comfortably be completed in time for the opening of pool season. With a $7,700 contingency (6% of construction) and $6,600 for identified for concrete testing/pump house slab, the total amount to complete the project is $139,300. R At this time, the three most viable options for Council consideration are as follows: • Award the bid, as submitted, to Follis Construction in the amount of $260,595, plus a $10,000 contingency and $6,600 for concrete testing/pump house slab for a total project budget of $277,195. • Award the bid, as modified, to Follis Construction in the amount of $230,595, plus a $10,000 contingency and $6,600 for concrete testing/pump house slab for a total project budget of $247,195 • Reject all bids and approve the purchase of a pre -fabricated building from Romtec, Inc. for $125,000 installed, plus a $7,700 contingency and $6,600 in concrete testing/pump house slab for a total budget of $139,300. Time is of the essence at this point, given the opening of pool season on June 7, 2014. All three options can be completed in time for pool season opening should the Council take action on the item this evening. Action Required by Council: Consider approval or other action to: • Award the bid, as submitted, to Follis Construction in the amount of $260,595, plus a $10,000 contingency and $6,600 for concrete testing/pump house slab for a total project budget of $277,195; or Award the bid, as modified, to Follis Construction in the amount of $230,595, plus a $10,000 contingency and $6,600 for concrete testing/pump house slab for a total project budget of $247,195; or • Reject all bids and approve the purchase of a pre -fabricated building from Romtec, Inc. for $125,000 installed, plus a $7,700 contingency and $6,600 in concrete testing/pump house slab for a total budget of $139,300. Auuroved for City Council Agenda Corby D. Alexander, City Manager Date Wolny, Shelley From: Dolby, Michael Sent: Tuesday, April 15, 2014 2:38 PM To: Wolny, Shelley Cc: MayorsOffice - public e-mail Subject: FW: Water meters Shelley Public works is replacing their old commercial meters and they are in need of an additional $20,000.00 dollars; please add their request to the upcoming budget amendment. Thanks Michael From: Mayo, Ray Sent: Tuesday, April 15, 2014 10:01 AM To: Dolby, Michael Subject: RE: Water meters No problem. One of the meters I ordered was for La Quinta. Account 002-6176-515-4005 is depleted. Can you provide a different account number to use for commercial meter or a little budget adjustment for me. $20,000 will be sufficient. Thanks in advance - Ray From: Lucio, Martin Sent: Tuesday, April 15, 2014 9:52 AM To: Robinson, Jackie Ce: Powell, Kathy; Dolby, Michael; Mayo, Ray Subject: Water meters Good morning Jackie I am sending a request for three business meters that need replacing because these are old sensus meters. The first one is The La Quinta hotel located right behind Baytown seafood restaurant on Highway 146 S. The other two are located on C st both belonging to the schools. One is located inside the practice field and the other is adjacent across the street in a vault. If the guys have any questions or need help locating the meters just let them know I am just a phone call away and will come to assist in any way. Thank you Martin Lucio Meter Reader Supervisor 281-726-1051 Phone 281-470-5127 Fax LucioM@laportetx.gov 2