HomeMy WebLinkAboutO-2015-3574 amend FY 2014-2015 budget I
ORDINANCE
• AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015; FINDING
THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require
that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas,
prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the
adoption of said Budget; and
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WHEREAS, the Budget for the fiscal year October 1, 2014, through September 30, 2015, has
heretofore been presented to the City Council and due deliberation had thereon, was filed in the office
of the City Secretary on July 28, 2014, and a public hearing scheduled for September 8, 2014 was duly
advertised and held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
" i hereby amended as reflected on the amended budget
attached hereto by reference as Exhibit A , s y g
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2014, through September 30, 2015.
• SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting
has been open to the public as required by law at all times during which this Ordinance and the subject
matter thereof has been discussed, considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this the 27th day of April, 2015.
*CITYP RT EXAS
ouis R. Rigb , M yor
ATTEST:
W)
atr ce Fogarty, City Secretary
• APPROVED: j
�I--. �" r
Clark Askins, Assistant City Attorney
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EXHIBIT A
(ORIGINAL BUDGET)
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City of La Porte
Consolidated Summary of All Funds
FY 14-15 FY 14-15
Revenues Expenses
Governmental Fund Types:
General Fund $ 41,057,475 $ 42,524,058
Grant Fund 409,287 502,678
Street Maintenance Sales Tax 1,105,715 795,000
Emergency Services District 1,104,815 1,322,638
Hotel/Motel Occupancy Tax 576,500 826,039
Economic Development Corporal 2,213,130 1,418,611
Tax Increment Reinvestment 2,688,633 2,807,737
Total Governmental Types 49,155,555 50,196,761
Enterprise:
Utility 8,079,000 8,056,291
Airport 59,500 47,496
La Porte Area Water Authority 1,284,359 1,129,481
Total Enterprise 9,422,859 9,233,268
Internal Service
Motor Pool 2,668,048 3,130,099
Insurance Fund 5,781,791 6,247,649
Technology Fund 477,688 220,000
Total Internal Service 8,927,527 9,597,748
Capital Improvement:
General 1,020,000 1,615,000
Utility 2,100,500 1,175,000
Sewer Rehabilitation 300,500 350,000
Drainage Improvement Fund 267,750 240,000
2010 C/O Bond Fund - 280,000
Total Capital Improvement 3,688,750 3,660,000
Debt Service:
General 4,228,560 4,358,723
Utility 277,726 277,226
La Porte Area Water Authority 691,838 691,838
Total Debt Service 5,198,124 5,327,787
Total All Funds $ 76,392,815 $ 78,015,564
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EXHIBIT B
(AMENDED BUDGET)
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City of La Porte
Consolidated Summary of All Funds
FY 14-15 FY 14-15
Revenues Expenses
Governmental Fund Types:
General Fund $ 41,057,475 $ 42,702,320
Grant Fund 1,011,947 1,114,282
Street Maintenance Sales Tax 1,105,715 795,000
Emergency Services District 1,104,815 1,390,917
Hotel/Motel Occupancy Tax 579,050 828,589
Economic Development Corporal 2,388,130 1,518,611
Tax Increment Reinvestment 2,688,633 2,807,737
Total Governmental Types 49,935,765 51,157,456
Enterprise:
Utility 8,148,161 8,133,236
Airport 60,086 78,082
La Porte Area Water Authority 1,284,359 1,129,481
Total Enterprise 9,492,606 9,340,799
Internal Service
Motor Pool 2,684,011 3,177,768
Insurance Fund 5,781,791 6,247,649
Technology Fund 477,688 269,600
Total Internal Service 8,943,490 9,695,017
Capital Improvement:
General 1,020,000 1,790,000
Utility 2,100,500 1,175,000
Sewer Rehabilitation 300,500 350,000
Drainage Improvement Fund 267,750 240,000
2010 C/O Bond Fund - 280,000
Total Capital Improvement 3,688,750 3,835,000
Debt Service:
General 5,832,377 4,358,723
Utility 277,726 277,226
La Porte Area Water Authority 691,838 691,838
Total Debt Servile 6,801,941 5,327,787
Total All Funds $ 78,862,552 $ 79,356,059
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From: Leach,Traci
To: D01by,Michael; Minx.Shelley
Cc: Alexander,Corby
Subject: Budget Amendment Item
Date: Friday,February 27,2015 9:53:55 AM
Hello Michael and Cc:
I
Please include this in the next quarterly budget amendment for the Council's consideration:
Account 001-6068-515-50-04 (Special Legal Consulting)
This account pays for all specialty legal services outside of the routine municipal needs that are
handled by Askins and Askins. This year,we asked for a budget of$35,000 to handle two things:
miscellaneous special legal matters ($10,000), such as personnel and civil service issues; and
legal expenses related to the Garza lawsuit($25,000)
As of 2-24-2015,the expenditures for the Garza lawsuit are$56,786.29. 1 would like to request an
additional $65,000 to account for the estimated remaining expenses related to the case. This would
bring the total for this account to$100,000.
Thank you,
Traci
Traci Leach
Assistant City Manager
281-470-5012 (office)
281-813-6094 (mobile)
IeachtPlaportetx.gov
"The City of La Porte embraces its heritage community values, and opportunities while improving
the quality of life for our residents.'
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From: Lee,Peogv
To: Wolny,Shelley
Cc: TigUens,Tim;Sterling,Brian
Subject: April 13 Budget Amendment
Date: Tuesday,March 24,2015 12:14:19 PM
Shelley,
Additional funding is needed for miscellaneous appraisals account 001-6146-515-5013. The majority
J .jori
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of appraisals being ordered are associated with applications for street and alley closing requests
having an average cost of$750 each.
Based on current development trends, active applications, approved requests, and potential
requests,we anticipate needing an additional $10,000 for appraisal services.
Please let me know if you need additional information.
Peggy Lee,Office Coordinator
City of La Porte Planning& Development
604 W. Fairmont Parkway, La Porte,TX 77571
Phone: 281-470-5057 Fax: 281-470-5005
leep(@laportetx.gov
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From: Bradley,Scott
To: Collins.Gay;Wolny.Shelley
Cc: Epting,Rosalyn;Lanaelier,Lori;Rinehart.Phyllis
Subject: RE:Park Zone Funds
Date: Thursday,March 19,201 5 10:27:35 AM
Shelley&Gay,
It has come to my attention, (thanks Lori & Phyllis)that a Budget Amendment will have to be done
to start this process. See below the details and get with Roz next week if any additional information
is needed.
Thanks!
Scott
From: Bradley,Scott
Sent:Thursday, March 19, 2015 8:56 AM
To:Collins,Gay
Cc:Wolny,Shelley; Epting, Rosalyn
Subject: Park Zone Funds
Gay,
What are the procedures in regards to moving Park Zone Funds to a working account? We will be
purchasing a shade structure for San Jacinto Pool which is in Central Park and that is Zone 10. 1
believe that the account#will be 032-8080-552-2090.
Amount will be$8,944.00. There are ample funds in this Park Zone for this purchase.
Thanks in advance!
Scott
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From: Suggs,Jeff
To: Dolby,Michael;Womy,Shelley
Cc: Alexander,Corby
Subject: Budget Amendment
Date: Friday,March 06,2015 1:21:26 PM
We need to add this to the next bud' get amendment. Corby and I discussed and we feel this is a cost
effective way to assist in solving a response concern we have for chemical emergencies.
I would like to request$15,000 for air monitoring equipment to be located at each of the 4 fire
stations.This equipment will be mobile and can be deployed fairly quickly should we have a
chemical event,similar to the latest DuPont incident,that we need air monitoring data in the
community.We will contract our current air monitoring response firm, CTEH,to maintain and
calibrate the equipment monthly, as well as train our fire fighters how to use the equipment.The
annual cost to maintain the equipment should be$2400-$3000 annually after this initial purchase.
If you have questions please let me'know.
�s
Emergency Management Coordinator
City of La Porte Texas
281470 0010 office
281470 0009 direct
281470 1590 fax
713 408 1329 cell
www.lpoem.org
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From: Livingston,Scott
To: Wolny,Shelley
Cc: Dolby,Michael
Subject: Update needed for the 413 Board"s monthly financial report...
Date: Tuesday,February 10,2015 8:22:23 AM
Attachments: Updated 46 Fund Summary 14-15.pdf
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Shelley,
Last night the 4B Board voted to "rescind" (i.e.withdraw)the commitment of$175,000 for
"District 23 Street Paving"..
Therefore, I understand the following regarding the latest, attached financial report:
• A few revisions to the current, monthly report are needed,
• Reference to the"District 23 Street Paving" should be deleted,
• The sum of$175,000 as a "Previously Funded Project"should also be deleted,
• $175,000 should be added to both the "Adjusted Year to Date Fund Balance" and "Projected
Year End Fund Balance"
Please ask Michael for any details, direction, and/or guidance.
If you can make the changes and jplace the revised financial report back in the agenda for the 4B
Board meeting on 23 Feb. 2015 (below), I would appreciate it.
S\Council Agendas\4B Board?Eco.Dev\2015\23 February 2015\Financial Report
Sincerely,
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SCOT D. LIVINGSTO
_ ; • ►. Ecoridrnic-Development &.:1Vlain -Street
rr mow' City of La Porte.
' 604W.: F61imonf-pat'16?U y
La Porte, TX Z7571
281,470-5016
LivingstonSO laportetx.goy
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This is an Unaudited Statement.
City of La Porte
La Porte Development Corporation(038)Fund Summary
(Section 4B Sales Tax)
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Previous
Report FY 2014-15 FY 2013-14
Unaudited Beginning Fund Balance 9/30 $ 3,322,635 $ 3,322,635 $ 2,768,155
Plus Year to Date Revenues:
1/2 Cent Sales Tax 217,072 649,604 569,498
Interest Income 1,380 1,958 2,007
Total Revenues 218,452 651,562 571,505
Equals Total Resources 3,541,087 3,974,197 3,339,660
Less Year to Date Expenditures:
Payroll 22,739 38,226 26,704
Supplies 110 441 411
Services&Charges(Memberships,Training,Advertising,Legal,Utilities) 117,326 127,013 78,950
Capital Outlay - - 32,083
Debt Service Transfer ` 270,954 451,590 395,227
Total Expenditures 411,129 617,271 533,376
Estimated Year to Date Fund Balance as of 2/28/201 S $ 3,129,958 $ 3,356,926 $ 2,806,284
Commitments
Project Nebula/Ineos** $ 700,000
Richard Industrial Group 10,000
ACT Independent Turbo Service,Inc. 426,000
Debt Service Reserve 1,083,817
$ 2,219,817
Adjusted Year to Date Fund Balance $ 1,137,109
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Projection Through Year End
Adjusted Year to Date Fund Balance $ 1,137,109
Plus:Estimated Sales Tax _ _ _ _ _ 1,559,026
(Plus;_Transfer from CI for District 23 Street Paving(recinded by 4B)1 175,000)
Less:Estimated Operational Costs (269,113)
Less:Debt Service Transfers (632,227)
Projected Year End Fund Balance $ 1,969,795
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Sales tax revenues for Fiscal Year 2015 are estimated to be$2,208,630. (2.5%growth over FY2014)
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Previously Funded Projects(Funding in Fund 015-General CIP Fund)
Budget Expenditures Balance
Fagade Grants 300,000 81,570 218,430
Total 300,000 81,570 218,430
*Debt Service Payments for Library,Bay Area Boulevard&Canada Road and Ballfrelds.
**EDC Coordinator awaiting termination letter.
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DATF 2/13/2015 1 CHECK NUMBER 36072544
1NVO1CfiNUMBER INVOICEDATE DESCRIPTION GROSS AMOUNT DISCOUNT NETAMOUNT
CR-36070115-5524 1/21/2015 Vchr:V0168810 12,500.00 0.00 12,500.00
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PRINT BATCH VENDOR CODE PAY TO NAME NETTOTAL
1702 CIT053 City of La Porte 12,500.00
.....'........................................................_.......--........... ............ .... ... ..... .....
u:;:. ana5el a oIn�]any,%;..:- f >- ;>.x.; ::<'
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waste cwpura.Uun
DAIS 2/1312015 I CH6CKNUMBER 36072544 t
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PAY Twelve thousand five hundred and 001 100 Dollars•Only
AMOIINT 12,500.00
O THB
RIDER CITY OF LA PORTE
OF City Nall;Attn: Finance Dept.
604 W, Fairmont Parkway !
La Porte, TX 77571
AUTHORIZEDSfG ATUR I
n■3607254Lill' 1:0720000961: 13 5222002 ?u'
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_.... . . ........ ,., .... . . , .., , ..............
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WCC.. Waste
Check Request Foym
Amount of check: $12.500 Date requited:
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Payable to: City of LaPorte
Address; 2963 999 23rd Street
LaPorte TX 77571
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Description: Househgld Hazardous Waste �
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Cbargc to:
P4 36070115-
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Mail regular waif: Overnight mail: X
Rehwi check,to: f
Requested by: Trevor Royal Approved by: 1
Date requested: 1/21/15 Date approved:
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... . .... .... ..................
Steven Martin
From: Steven Martin
Sent., Wednesday,January 28,2015 1025 AM
To. Matt Graham;Trevor Royal
Subject; LaPorte Household Hazardous Waste Collection Event-Page 14 of contract
Attachmentst City of LaPorte Contro'ct.pdf
13.09 HOUSEHOLD HAZARDOUS WASTE EVENTS-The City will host an annual
Household Hazardous Waste Collection Event with ellgible materials accepted from
residential customers(only).The Confractorwill co-sponioi the em���
utlon as inutu
�hls Con#tact praposa.T e annual financial con[rlbutton for Phis event Es fixed for
the term of fihe Contract and may only be adJusfed w[th the mutual agreement of
both the City and the Coiitracfor,The Cify fs responsible for ail adveYt(sfng, ;• }
collection,disposal,providing labor as necessary for the event,The Contractor Is
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Indemnified by separate agreement with the City.At the Contractors d1scretlo ,the
Contractor's logo will appear with the City's logo,and other sponsors if applicable,
in all related event advertisements,banners,etc.where the Cltys.logo appears.
The Contractor Is under no obligation to provide staffing for the event but may do so
at the Contractor's sole discretion.
Prepared 4/09/15,10:46:57 Account Balance Inq- (GMN200I1) Page 1
Program HTDFTAL Screen detail for Program: GM GMN200I, Budget miscellaneous
User ID LAPOSLW2 001-6146-515.99-97
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Account information
BUDGET REQUESTS / REQ FOR SPECIAL PROGRAMS
Fiscal year: 2015 Dr
Budget: 969,471.00
Committed: .00
Balance: 969,471.00
Project Data
Project Entry Optional
IKE08 HURRICANE IKE .00
Account Balance by Period
Cumulative
Period/Month Actuals Totals
01 October .00 .00
02 November .00 .00
03 December .00 .00
04 January .00 .00
05 February .00 .00
06 March 00 .00
07 April 00 .00
08 May .00 .00
09 June .00 .00
10 July .00 .00
11 August .00 .00
12 September .00 .00
Payment information
Vendor (* indicates pending) Total
Encumbrances
PO # Vendor Balance
Pre Encumbrances
Type Req/PO Project Balance
Segment/Balance Details
Fund 001 GENERAL Original Budget 969,471.00
Department 61 FINANCE Revised Budget .00
Division 46 NON DEPARTMENTAL Current expenditures .00
Activity basic 51 GENERAL GOVERNMENT YTD expenditures .00
Sub activity 5 FINANCIAL ADMINISTRATION Unposted expenditures .00
Element 99 BUDGET REQUESTS Encumbrances .00
Object 97 REQ FOR SPECIAL PROGRAMS Unposted encumbrances .00
Pre-encumbrances .00
Total Exp & Enc .00 0.0
Unencumbered balance 969,471.00 100.0 t
Sequence # Code Freeform Information Amount
1.00 15AD MERIT AND LUMP SUMS 269471.00
2.00 15AD
3.00 15AD PD MEET AND CONFER 200000.00
4.00 15AD
r5,__DO} C15kjJ KOLA? 500.000_,_0_0}
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COLA Distribution
1010 1060 1065 Total
5050 5,896 451 960 7,307
5051 21,673 1,658 3,528 26,859
5059 26,917 2,059 4,382 33,359
5252 11,641 891 1,895 14,426
5253 4,818 369 784 5,971
5256 3,750 287 610 4,647
5258 22,030 1,685 3,586 27,301
6048 9,016 690 1,468 11,173
6049 11,025 843 1,795 13,663
6054 4,617 353 752 5,721
6060 9,221 705 1,501 11,428
6062 4,365 334 711 5,410
6064 12,907 987 2,101 15,996
6065 4,608 353 750 5,711
6066 12,800 979 2,084 15,863
6067 6,778 519 1,104 8,401
6141 14,336 1,097 2,334 17,766
6145 4,039 309 658 5,006
7070 6,060 464 987 7,510
7071 30,248 2,314 4,924 37,486
7072 21,894 1,675 3,564 27,133
8080 22,564 1,726 3,673 27,964
8081 7,420 568 1,208 9,196
8082 7,129 545 1,161 8,835
8089 9,808 750 1,597 12,155
9090 14,672 1,122 2,389 18,182
9091 3,309 253 539 4,100
9092 14,647 1,121 2,385 18,153
H
",fir 4_06;723"'
6147 11,592 887 1,887 14,366
7084 5,876 449 957 7,282
7085 13,285 1,016 2,163 16,464
7086 12,800 979 2,084 15,863
7087 12,254 937 1,995 15,186
7077 473 36 77 586
7074 12,880 985 2,097 15,963
5051 1,962 150 319 2,431
6063 2,057 157 335 2,550
6030 2,086 160 340 2,586
-Y �` Other,.Furiiis° 24195
Grand Total All Funds 500,000
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