05-05-11 Regular Meeting of the Chapter 172 Employee Retiree Insurance and Benefits Board Meeting

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O Aft It s Chapter 172 Employee Retiree Insurance and Benefits Board Meeting Minutes for the meeting held on Mav 5, 2011 1. CaII to Order The meeting was called to order at 5:35 by Heather Weger Members Present: Heather Weger, Matt Daeumer, Martha Gillett, Clark Askins, Aaron Corrales, Michael Dolby Members Absent: Juliane Graham, Steve Valerius, George VanDyke 2. Consider approval of minutes from March 31, 2011 meeting Michael made a motion to accept the minutes as presented, Matt seconded the motion, the motion passed. 3. Discussion or other action on the Retiree Medical Benefits Policy The Retiree Benefits policy was presented to the Committee for clarification of the one -time deferral clause as well as whether 20 years was meant to be consecutive years of service or combined years of service. It was determined by the Committee the one -time deferral option was only applicable to those retirees with 30 years or more of service. The Committee also determined that to be eligible for retiree coverage an employee must have 20 consecutive years of service with the City of La Porte. Matt made a motion to approve the changes as mentioned, Clark seconded the motion; the motion passed. 4. Discussion or other action on the Request for Proposal Evaluations for Benefit Consultants The seven proposals that were submitted in response to the RFP for Benefits Consulting Services were discussed with the Committee. The Committee evaluated the proposals and the top three were chosen for finalist's presentations. The three chosen were (1) McGriff, Seibels ad Williams of Texas, Inc. (evaluation score 25.55); (2) Smith and Associates (evaluation score 23.50) and (3) Visicor (evaluation score 21.00). The other proposal scores were as follows: • Holmes- Murphy — 19.28 • Willis — 16.43 • USI — 14.65 • Gallagher — 13.63 5. Administrative Reports None 6. Board Comments — Matters appearing on the agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy Michael Dolby — Nothing Martha Gillett — Good Job on getting the proposals out Matt Daeumer — Would like to see if the Committee can discuss the City's Wellness Program. Clark Askins — Nothing Aaron — Glad Council approved the modifications to the Retiree Policy as recommended by the committee. 7. Adjournment There being no further business to discuss, the meeting was adjourned at 6:15 pm by Heather Weger Approved and passed this day \ tA `(, ' C 1 1 1 1 Heather Weger