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e e APPENDIX B June 5, 2001 Ms. Martha Gillett City Secretary City of LaPorte 604 W. Fairmont Parkway LaPorte, Texas 77571 Dear Ms. Gillett: RCC Consultants, Inc. (RCC) is pleased to have been selected by the City of LaPorte as the firm best qualified to provide consulting assistance for the City's communications project. The purpose of this correspondence is to provide a cost proposal for the scope of work outline~ in our proposal dated February 23, 200 I. Our cost proposal is based upon our current understanding of the City's scope of work and needs & requirements for the project. Our professional fees are based upon the amount of time and level of skill required to successfully complete the proposed workplan. As requested in the City's RFP, our proposed workplan was broken down into three phases as follows: )> Phase I: Needs Assessment, Conceptual System Design, and preparation of budgetary cost estimates )> Phase II: Development of detail system designs, Request for Proposals to acquire the recommended systems, evaluation of" vendor proposals, and contract negotiation assistance ' )> Phase III: Project implementation assistance and acceptance testing of the new systems It is our understanding that the scope of work includes an assessment of the City's two-way radio communications systems, the City's existing telephone systems and data networking facilities, and the City's Public Safety dispatch facility for Police, Fire, and EMS. Our proposed project team includes personnel who specialize in those various areas of expertise, including wireless voice communications, wireless data communications, telecommunications, and Public Safety Computer Aided Dispatch and Records Management systems. Our proposed project team includes individuals highly skilled in those respective areas. The level of consulting effort required by the City in Phases II and ill will depend upon the particular solutions selected at the end of Phase I of the project. For this reason, our cost proposal addresses Phase I at this time. Once the .various system solutions have been selected at the end of Phase I, RCC will provide a cost proposal to provide consulting assistance for Phases II and ill. The hourly rates shown on our cost proposal are valid for one (1) year, therefore, professional fees for Phase II and III will likely be based upon the same hourly rates quoted for Phase I.