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<br />- . <br />'-rA f61-e I <br />ORDINANCE NO. 2002-;}51 $? <br /> <br />AN ORDINANCE ADOPTING CREDIT CARD POLICIES AND PROCEDURES; <br />FlNDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN <br />EFFECTIVE DATE HEREOF. <br /> <br />BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: <br /> <br />,Section 1. PURPOSE. The City Council of the City of La Porte adopts this Ordinance to <br /> <br />establish policies and procedures for the use of present and future Visa, American Express, and <br /> <br />other bank credit cards issued to City of La Porte officers and employees. <br /> <br />Section 2. GENERAL POLICY. The City Manager is responsible for designating the <br /> <br />number of cards, dollar limitations, and determination of who is eligible to be issued a credit card. <br /> <br />City credit cards are to be used by city officers and employees solely in connection with the <br /> <br />performance of their public duties, Credit cards are to be used for City authorized and budgeted <br /> <br />travel, lodging, and meals. Credit cards may be used for purchase of meals while traveling, and also <br /> <br />for purchase of meals by a city official for the cardholder and business guests of the cardholder <br /> <br />when conducting .City business, City credit cards shall not be used for purchases of goods and <br /> <br />equipment required to be purchased through the City Purchasing Department. Credit cardholders <br /> <br />are responsible for all charges made on their credit card. Only the credit cardholder or a City staff <br /> <br />member duly authorized in writing, may sign the credit card receipt. Cardholders are responsible. for <br /> <br />ensuring cards are secured at an times. Cardholders are responsible for immediately notifying the <br /> <br />City Manager and the Bank if a card is lost or stolen. Cardholders are responsible for any <br /> <br />fraudulent use or misapplication of the card. <br /> <br />Section 3. RECORD KEEPING, Credit card users shall make a contemporaneous written <br /> <br />record on the credit card receipt of the City business purpose of each transaction. fu the case of <br /> <br />meals, the names of participants in addition to the card user shall be noted, as well as a general <br /> <br />description of City business discussed. Card users shall file their receipts with the City Finance <br /> <br />Department monthly. All transactions require a detailed bill, including a signed credit charge slip <br /> <br />Revised: August 12, 2002 <br />