O-2002-2578 - Laserfiche WebLink

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,- e e and a cash register receipt. If a receipt is omitted, the Department Director or immediate supervisor will be notified, If a receipt is not received after notification, the cardholder will be required to turn in their card for a 60-day period, A one-time exception to the 60-day suspension is allowed for those cardholders who complete an affidavit, which explains the use of the card, If any further violations occur, the card will be permanently cancelled, Section 4. REIMBURSEMENT TO CITY, Credit card users shall itemize and reimburse to the City Finance Department monthly, credit card charges for items of a strictly personal nature, included on hotel bills, or otherwise, Credit card charges incurred for the convenience of a City officer or employee, such as group meals of City officials, which are properly chargeable to the City official's per diem advance under Councilor staff per diem policies, or properly chargeable to a City official's other reimbursement allowance, where applicable, shall be reimbursed by the City official receiving such benefit, to the City Finance Department. Section 5. REVIEW BY CITY FINANCE DEPARTMENT, City credit card charge slips along with detail billings shall be reviewed by the City Finance Department, and reconciled with monthly statements from the credit card company, Any questionable charges which cannot be resolved by the Director of Finance and the cardholder shall be reviewed by the Director of Finance with the City Manager. In the event the Director of Finance and the City Manager are unable to agree on the resolution of a questionable item, the matter shall be referred to the Chairman of the Audit Committee for final resolution, Section 6. RESTRICTIONS AND EXEMPTIONS. Cardholders may not use a City credit card for the following: I. Any purchases of items for personal use, which shall be reimbursed to the City by the card holder, as provided in Section 4 hereof, 2. Cash refunds or advances. 2