Laserfiche WebLink
<br />e CITY OF LA PORTE e <br />CREDIT CARD POLICIES AND PROCEDURES <br /> <br />I. DEFINITIONS <br /> <br />City of La Porte Credit Card - A Visa, MasterCard, or other credit card that has the <br />same properties as the aforementioned cards that has been appropriately obtained through <br />the City's current Depository. The CLP Credit Card can be used only as established and <br />designated by this policy. <br /> <br />Bank Card Vendor - The issuing bank of the Credit card IS the City's current <br />Depository or its designee, <br /> <br />Program Administrator - Coordinates and administers all aspects of the credit card <br />Program for the City. The Program Administrator is responsible for setting up new <br />accounts and handling requests. The Program Administrator is the contact point on <br />administrative issues with the City's depository and/or Credit Card Vendor regarding the <br />City's Credit Card Program. The Program Administrator is the Director of Finance or his <br />designee, <br /> <br />Accounting Division - Responsible for review and timely payment of invoices. <br /> <br />Approving Official - Individual who is responsible for the review and approval of Credit <br />Card Statements. A minimum of two Approving Officials is required, one being the <br />Director of Finance or his designee. The second Approving Official is the Department <br />Director or his designee, The Finance Departments Approving Official will be <br />responsible for auditing the City of La Porte Statement of Accounts for all cardholders, <br />and preparing a Quarterly Report to the Audit Committee, <br /> <br />Department Representative - Individual who receives the monthly Statement of <br />Account for the credit card and is generally not the cardholder. It is the responsibility of <br />the Department Representative to reconcile the statement to all receipts received from the <br />cardholder, to insure that all receipts and charge slips are attached and that the charges are <br />properly documented. The Department representative is responsible for ensuring that the <br />Departments Approving Official receives and approves the Check Requisition in a timely <br />manner, and that it is forwarded to Accounts Payable within 7 days from receipt for <br />processing, The Department Representative is appointed by the Department Director and <br />is generally a Secretary or Administrative Assistant. <br /> <br />Cardholder - Any Individual who has received, and is responsible for, a City of La Porte <br />credit card, Eligible cardholders are limited to Executive Level employees and elected <br />officials as designated by City Council. <br /> <br />I <br />