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<br />Authorizing OffiC.- Individual who is responsible for th_quest and authorization of <br />a City Credit Card, and the determination of the cardholders credit limit. In most cases, <br />the Authorizing Official will be the City Manager. When the card requested is for the <br />City Manager, the Authorizing Official will be the Mayor, and approval by the City's <br />Audit Committee is required. <br /> <br />II. DUTIES, RESPONSIBILITIES & AUTHORITY <br /> <br />A. Program Administration <br /> <br />Administrator. The Program Administrator coordinates the City of La Porte Credit <br />Card Program, Program Administrator serves as the contact point with the City's <br />Depository Bank regarding any changes to Cardholder accounts. Administrator may <br />recommend adjustments of individual Cardholder limits and may also recommend <br />the suspension of the purchasing authority of any Cardholder based on abuse. <br /> <br />Training. The Program Administrator is responsible for ensuring all cardholders <br />are properly trained in the use of the credit card and that they have received and <br />signed a copy of the Credit Card Policy, Any questions regarding appropriate use of <br />the Credit Cards should be directed to the Program Administrator. <br /> <br />Activity Review, The Program Administrator will regularly review all activity on <br />City credit cards. Program Administrator has the authority to request information <br />regarding any transaction or attempted transaction on a City credit card. <br /> <br />B. Approving Officials: <br /> <br />The Departmental Approving Official is charged with monitoring all aspects of <br />individual credit cards for which they are responsible, and for ensuring that all <br />transactions are properly documented. <br /> <br />The Finance Department's Approving Official reviews all charges for propriety <br />and approves all cardholder statements. Either Approving Official shall have the <br />authority to recommend 1) changes to or 2) removal of a credit card, and is also an <br />information source for all cardholders, This Official is responsible for ensuring that <br />cardholder statements are re-routed to Accounts Payable in a timely manner. <br /> <br />The Finance Departments Approving Official will be responsible for auditing the <br />City of La Porte Statement of Accounts for all cardholders, and preparing a <br />Quarterly Report to the Audit Committee, <br /> <br />2 <br />