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<br />C. <br /> <br />Credit Cardh.er: <br /> <br />e <br /> <br />Charges. Cardholders are responsible for a II charges made 0 n their credit card, <br />Only the credit cardholder may sign the credit card receipt. Credit Cards may not <br />be loaned to other individuals for use, but may be used to reserve hotel rooms, <br />rental cars, etc, for subordinate staff when required, <br /> <br />Maintain cards in secured location. Cardholders are responsible for ensuring <br />cards are secured at all times. <br /> <br />Lost or Stolen Credit cards. Cardholders are responsible for immediately <br />notifying the Program Administrator and their Approving Official if a card is lost or <br />stolen, <br /> <br />Fraudulent use or Misapplication of the card, Cardholders are responsible for <br />immediately reporting any fraudulent use or misapplication of the credit card to the <br />Program Administrator and their Department Approving Official. <br /> <br />Charge dispute resolution. Cardholders are responsible for investigating and <br />resolving any disputes and following the disputed charges procedures. <br /> <br />Questionable Charges. Cardholders are responsible for ALL Charges made on <br />their credit card. Questionable charges may be identified by either Approving <br />Official and referred to the Program Administrator for resolution. <br /> <br />Receipts/Charge Slips. Cardholders are responsible for ensuring that all receipts <br />and charge slips are on the slip itself or form and retained in a secure location until <br />matched with the statement. <br /> <br />Changes in Employment Status. A cardholder is responsible for notifying their <br />Department Approving Official and the Program Administrator regarding changes <br />in their employment status (promotion, transfer, resignation, termination), If a <br />cardholder's status with the City changes in such a manner that he/she is no longer <br />an employee of the City, their credit card shall be turned in to the Department with <br />notice of resignation. <br /> <br />Cardholders are accountable and responsible for: <br />-their Credit card, <br />-following the established travel and entertainment procedures, <br />-adherence to limits set for their card. <br /> <br />D. Department Credit card Representative <br /> <br />Cardholder Statements. The Department Representative will receive the monthly <br />statement of account for their credit cards directly from the Bank Card Vendor. The <br />Representative must reconcile the statement, attach receipts and charge s lips and <br />forward to their Approving Official in a timely manner. The Department <br />Representative is also responsible for ensuring that cardholder statements are <br />forwarded to Accounts Payable in a timely manner. <br /> <br />3 <br />