Laserfiche WebLink
<br />e <br /> <br />tit <br /> <br />ORDINANCE NO. 2004- ;;)..-;Lf3 <br /> <br />AN ORDINANCE ESTABLISHING GUIDELINES FOR TRAVEL AND BUSINESS <br />EXPENSES BY CITY COUNCIL MEMBERS TO MEETINGS; PROVIDING <br />AUTOMOBILE EXPENSE ALLOWANCES; FINDING COMPLIANCE WITH THE OPEN <br />MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. <br /> <br />BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: <br /> <br />Section 1. The City Council establishes the following guidelines, which shall apply <br />to attendance by members of City Council at educational meetings for elected officials, <br />and for automobile expense allowances. <br /> <br />1. A commitment for attendance should be given to the City Secretary at the earliest <br />possible date so that the lowest possible air fare and other discounts can be <br />obtained. This will normally be thirty (30) days prior to the event when air travel is <br />involved. The City Secretary shall aggressively solicit attendance information if <br />deadlines are approaching and a timely decision is needed. <br /> <br />2. If arrangements are made later, the difference in cost will be the responsibility of <br />the Council person. When notification is given and attendance does not occur, the <br />expenses already paid will be reimbursed to the City by adjusting the monthly <br />check. If there is a good reason for the lack of travel coordination, the City Council <br />may waive the penalty. <br /> <br />3. The City of La Porte will not payor reimburse expenses for City Council member's <br />spouses or other family members. Any exception to this policy shall require prior <br />approval by City Council. No travel or other arrangements will be made for <br />spouses or other family members unless that cost has been prepaid. A <br />Councilperson shall reimburse to the City, any charges made by the hotel, for <br />additional room guests. <br /> <br />4. Prior to departure each Councilperson will be given a stipend based on their <br />selection as outlined below per day, or more, if authorized by City Council, to cover <br />meals and incidental expenses. Parking is not considered an incidental expense, <br />and must be accounted for with a receipt on the request for reimbursement. City <br />Council members must elect one of the following methods for travel: <br /> <br />a. IRS per diem; <br />b. $75.00 daily stipend; <br />c. Actual receipts; or <br />d. None <br />