O-2004-2743 - Laserfiche WebLink

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Ordinance No. 2004-;) ~3 Page 2 e This election will be signed by each council member annually. Once the election is made, it is not revocable for the entire year. The year begins January 1 of each year and ends on December 31. 5. Hotel stay and airport parking will be reimbursed only for the interval from the first night before the opening general session to the day following the closing meeting. Additional time will be approved for attendance at meetings where the Councilperson serves on a committee or is on the program. 6. Taxis may be used between the hotel and the airport if no hotel transportation is available. Mass transit should be used for intracity travel when available unless there are time constraints. It is the City Council responsibility to select the most economical means of transportation. 7. Expense accounts must be submitted within ten (10) days atter returning from a meeting. If the expense report is not received by the City within ten (10) days atter completing travel, the City Manager shall refer the matter to the City Council Audit Committee for handling. Receipts are mandatory for reimbursement except when otherwise exempted by this policy. Subsequent trips will not be allowed until a request for reimbursement has been submitted for all previous trips. The City Council Audit Committee, or other committee appointed by City Council, shall review any questionable expenses not complying with established ordinances, policies, or guidelines to authorize reimbursement, at the request of the Director of Finance. 8. City Council persons traveling on City business to a destination outside Harris County, by personal automobile, shall be reimbursed for their mileage in accordance with IRS mileage guidelines. City Council members who receive $100.00 car allowance will receive mileage reimbursement atter the first 50 miles of travel. City Council members who do not receive car allowances will be reimbursed for all mileage using City Hall as the travel origination point. 9. The Mayor shall receive an automobile expense allowance of $200.00 each month, and each City Councilperson shall receive an automobile expense allowance of $100.00 each month in connection with the performance of their duties. City Council members may elect one of the following: a. $100 allowance; b. Reimbursement mileage; or c. None This election will be signed by each council member annually. Once the election is made, it is not revocable for the entire year. The year begins January 1 of each year and ends on December 31.