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<br />e <br /> <br />e <br /> <br />ORDINANCE NO. 2002&- <br /> <br />AN ORDINANCE ESTABLISHING GUIDELINES FOR TRAVEL AND BUSINESS <br />EXPENSES BY CITY COUNCIL MEMBERS TO~ MEETINGS; OUTSIDe <br />IIARRIS AND GALVeSTON COUNTies; PROVIDING AUTOMOBILE EXPENSE <br />ALLOWANCES; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND <br />PROVIDINGAN EFFECTIVE DATE HEREOF. <br /> <br />BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: <br /> <br />Section 1. The City Council establishes the following guidelines, which shall apply <br />to attendance by members of City Council at educational meetings for elected officials, <br />outside Ilarris and Cal',eskm Counties: and for automobile expense allowances <br /> <br />1. A commitment for attendance should be given to the City Secretary at the earliest <br />possible date so that the lowest possible airfare and other discounts can be <br />obtained. This will normally be thirty (30) days prior to the event ~hen air travel is <br />involved. The City Secretary shall aggressively solicit attendance information if <br />deadlines are approaching and a timely decision is needed. <br /> <br />2. If arrangements are made later, the difference in cost will be the responsibility of <br />the Councilperson. When notification is given and attendance does not occur, the <br />expenses already paid will be reimbursed to the City by adjusting the monthly <br />check. If there is a good reason for the lack of travel coordination, the City Council <br />may waive the penalty. <br /> <br />3. The City of La Porte will not payor reimburse expenses for City Council member's <br />spouses or other family members. Any exception to this policy shall require prior <br />approval by City Council. No travel or other arrangements will be made for <br />spouses or other family members unless that cost has been prepaid. A <br />Councilperson shall reimburse to the City, any charges made by the hotel, for <br />additional room guests. <br /> <br />4. Prior to departure each Council person will be given a stipend of $75.00 based on <br />their selection as outlined below per day, or more, if authorized by City Council, to <br />cover meals and incidental expenses. Depending on travel aff8ngements the per <br />diem '{v.i11 be prorated to match the departure and return dates. Airport Parking is <br />not considered an incidental expense, and must be accounted for with a receipt on <br />the request for reimbursement. City Council members must elect one of the <br />following methods for travel <br />2. I RS per diem <br />3. $75 00 daily stipend <br />4. Actual receipts <br />5. Nao.e <br />