O-2004-2743 - Laserfiche WebLink

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e e 5. Hotel stay and airport parking will be reimbursed only for the interval from the first night before the opening general session to the day following the closing meeting. Additional time will be approved for attendance at meetings where the Councilperson serves on a committee or is on the program. 6. Taxis may be used between the hotel and the airport if no hotel transportation is available.. Mass transit should be used for intracity travel when available unless there are time constraints. Car rental is the responsibility of the COLJncilperson and will not be reimbursed LJnless pre approved by the Cit). Council. It is the City Council responsibility to select the most economic~1 means of transportation 7. Expense accounts must be submitted within ten (10) days after returning from a meeting. If the expense report is not received by the City within ten (10) days after completing travel, the City Manager shall refer the matter to the City Council Audit Committee for handling. Receipts are mandatory for reimbursement except when otherwise exempted by this policy. Subsequent trips will not be allowed until a request for reimbursement has been submitted for all previous trips. The City Council Audit Committee, or other committee appointed by City Council, shall review any questionable expenses not complying with established ordinances, policies, or guidelines to authorize reimbursement, at the request of the Director of Finance. 8. City Councilpersons traveling on City business to a destination outside Harris end Calveston Counttes~, by personal automobile, shall be reimbursed for their mileage in accordance with IRS mileage guidelines. City Council members who receive $100 00 car ~IIow~nce will receive mile~ge reimbursement after the first 50 miles or travel City Council members who do not receive car allow~nces will be reimbursed for all mileage using city hall as the travel origination point 9. The M~yor shall receive an automobile e)(pense allowance of $400 00 e~ch month, and each City Councilperson shall receive an automobile expense allowance of $10000 each month ~ reimbursemeFlt far 8ut8mebile ~ArkiFlg. 8uteffiebile Af'ld tnll 8xpeFlses if'lt:urren in connection with the performance of their duties City Council members m~y elect one of the following. a. $100 allowance b. Reimbursement mileage c.~ This election will be signed by each council member annually Once the election is made it is not revocable for the entire ye~r The year begins January 1 of each year and ends on December 31 10. City Council members may. a. Elect to have City cell phone b. Receive reimbursement for usage of their private cell phone c. Neither This election will be signed by each council member annually Once the election is made it is not revocable for the entire year The year begins J~nuary 1 of each ye~r and ends on December ~1 2