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EXHIBIT A HARRIS COUNTY OFFICE OF HOUSING AND ECONOMIC DEVELOPMENT SUBRECIPIENT CONSTRUCTION POLICIES These policies are intended to assist those public entities receiving Harris County Office of Housing and Economic Development Block Grant funds. They will facilitate the entity's understanding and compliance with applicable federal and county regulations, policies and processes where the entity is responsible for design, bidding and construction contract administration. If clarification is needed, call Joseph L. Thompson at 713-747-0132. 1. If federal funds will be used to retain consultants, the entity must advertise Request for Qualification Statement (RFQ). The entity shall submit the draft RFQ for approval prior to advertisement. The responding consultant's SF 254 and 255 qualification statements must be submitted for review to Harris County Office of Housing and Economic Development (HCOHED) prior to commissioning the consultants. Upon approval by HCOHED. the entity may retain consultant(s). 2. The entity will advertise for bids and award contracts in compliance with the State of Texas bidding procedures and the Sections listed below from 24 C.F.R. 85: Section 85.20 Standards for Financial Management Systems (Except subparagraph a) Section 85.36 "Procurement," except paragraph (a) Section 85.42 "Retention and Access Requirements for Records" 3. The preliminary drawings must be within the previously approved project scope. All construction projects must comply with Harris County requirements and the policies and procedures of Harris County's Department of Public Infrastructure, Purchasing Agent, Auditor and HCOHED. 4. Entity will incorporate into the construction documents any and all Department of Housing and Urban Development requirements. Final documents must se approved by HCOHED. 5. Prior to award of contract, HCOHED will review the bid documents, the bidder's qualification statements, minority business plan and financial statements to ensure that the contractor has a good contracting record, adequate capitalization, equipment, and personnel to successfully complete the project, meets minority participation goals and that the bidder has not been debarred by HUD from working on federal contracts. 6. The entity, the consultant, and HCOHED will conduct a prebid meeting and a preconstruction conference with the contractor(s). 7. The entity shall, at its sole expense, furnish the necessary inspection personnel to assure itself of compliance with the construction contract. The Architect or Engineer of record will have final authority in all construction disputes. 8. The entity and contractor will be responsible for preparing monthly pay requests to be reviewed by the consultant prior to submittal for payment. Preparation will consist of a site meeting with the 22