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<br />INSPECTIONS & TESTING <br />Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and <br />requirements and needs of the using department. If an offeror cannot furnish a sample of a bid item, where applicable, <br />for review, or fails to satisfactorily show an ability to perform, the County can reject the bid as inadequate. <br /> <br />INVOICES AND PAYMENTS <br />Offerors shall submit an original invoice on each purchase order or purchase release after each ddivery, indicating the <br />purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is <br />otherwise incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or <br />services are required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts <br />providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for <br />goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or <br />social security number as applicable. This information must be on file with the Harris County Auditor's office. Failure <br />to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal <br />Revenue Service. <br /> <br />MAINTENANCE <br />Maintenance required for equipment bid should be available in Harris County by a manufacturer-authorized maintenance <br />facility. Costs for this service shall be shown on the Pricing/Delivery Information form. If Harris County opts to include <br />maintenance, it shall be so stated in the purchase order and said cost will be included. Service will commence only upon <br />expiration of applicable warranties and should be priced accordingly. <br /> <br />I>> <br />N <br />0' <br />N <br />.1- <br />~ <br />I <br />0' <br />I1\l <br />=. <br /> <br />MATERIAL SAFETY DATA SHEETS <br />Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", an offeror must <br />provide to the County with each delivery, material safety data sheets which are applicable to hazardous substances <br />defined in the Act. Failure of the offeror to furnish this documentation will be cause to reject any bid applying thereto. <br /> <br />NAME BRANDS <br />Specifications may reference name brands and model numbers. It is not the intent of Harris County to restrict these bids <br />in such cases, but to establish a desired quality level of metchandise or to meet a pre-established standard due to like <br />existing items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. <br />Harris County shall act as sole judge in determining equality and acceptability of products offered. <br /> <br />NEW MILLENIUM COMPLIANCE <br />All products and/or services furnished as part of this contract must be compliant for the present year and forward. This <br />applies to all computers including hardware and software as well as all other commodities with date sensitive embedded <br />chips. <br /> <br />POTENTIAL CONFLICTS OF INTEREST <br />An outside consultant or contractor is prohibited from submitting a bid for services on a Harris County project of which <br />the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or <br />was in any other manner associated by ownership to any party that was a designer or other previous contributor. If such a <br />consultant or contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest, no <br />matter when the conflict is discovered by Harris County. Potential bidders are advised that they may have disclosure <br />requirements pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business <br />with the County to disclose any gifts valued in excess of $250 given to any County Official or the County Official's <br />family member, or employment of any County Official or the County Official's family member during the preceding <br />twelve (12) month period. The disclosure questionnaire must be filed with the Harris County Clerk. Refer to Texas <br />Local Government Code, Chapter 176 for the details of this law. <br /> <br />Revised 05/07 <br /> <br />--- <br /> <br />Page60f ~ <br /> <br />__._.~.H <br />