O-2009-3129 approving updated Employee Policy Handbook

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• All maintenance and use records for City vehicles must be completed as directed by the employee's supervisor. • Report any broken, missing, or worn parts, tires, etc., or any needed maintenance of City vehicles to the appropriate supervisor immediately. • All drivers must be eligible for coverage under the City's insurance policy. • Drivers covered by Department of Transportation regulations must comply with them at all times. • At no time may an employee under the influence of alcohol or illegal drugs drive a city vehicle or a personal vehicle while conducting city business. • Tobacco Use Prohibited -The use of all tobacco products (including smokeless) is prohibited while operating and/or being a passenger in City owned vehicles and/or equipment. • Employees involved in an accident while operating a city vehicle, or while operating a personal vehicle on city business, must immediately notify the proper law enforcement agency and the appropriate supervisor and/or Department Director as well as submit to a drug/alcohol test. Accident reports, along with any law enforcement report, must be filed by the employee with the Department Director and the Human Resources Manager. Any employee whose driver's license is suspended for any reason shall notify his/her supervisor and Human Resources immediately. The City may, at any time, check the driving record of a City employee who drives as part of his/her job duties to determine that he/she maintains the necessary qualifications as a City driver. Refer to the point system in the City of La Porte Safety Manual to identify serious infractions. Employees agree that they will cooperate in giving the City whatever authorization is required for this purpose. Employees who are issued take-home vehicles must comply with the City's Take -Home Vehicle Policy. The above is not a complete and exhaustive list of vehicle use policies. Violations of any of the specific items listed, or improper, careless, negligent, destructive, or unsafe use or operation of a vehicle, may result in disciplinary action, up to and including termination of employment. 3.21 Use of City Equipment/Property Employees are responsible for items formally issued to them by the City, as well as for items otherwise in their possession or control or used by them in the performance of their duties. At the time of issuance, employees will be required to sign certain forms or other documentation evidencing their receipt of property and/or equipment and authorizing a payroll deduction for the cost of loss, damaged, or unreturned items. In addition to payroll deductions, the City may take any other action it deems appropriate or necessary to recover and/or protect its property. The City recognizes that under certain circumstances the employee's occasional use of city telephones, computers, facsimile, e-mail, copiers, Internet, and similar resources for personal use may be necessary or beneficial to the City. The City may establish separate policies governing the use of specific equipment. The City will discipline an employee for inappropriate 21