O-2009-3129 approving updated Employee Policy Handbook

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Unacceptable Uses of Electronic Communications Systems include: • Using profanity, obscenity, or other language which may be offensive or harassing to other coworkers or third parties. • Accessing, displaying, downloading, or distributing sexually explicit material. • Accessing, displaying, downloading or distributing profane, obscene, harassing, offensive or unprofessional messages or content. • Copying or downloading commercial software in violation of copyright law. • Using the systems for financial gain or for any commercial activity unrelated to City business. • Using the systems in such a manner as to create a security breach of the City network. • Looking or applying for work or business opportunities other than for internal City postings. • Accessing any site, or creating or forwarding messages with derogatory, inflammatory, or otherwise unwelcome remarks or content regarding race, religion, color, sex, national origin, age, disability, physical attributes, or sexual preferences. • Transmitting or sharing information regarding a coworker's health status without his/her permission • Expressing opinions or personal views that could be misconstrued as being those of the City. • Expressing opinions or personal views regarding management of the City of other political views • Using the electronic communication systems for any illegal purpose or in any way that violates City policy or is contrary to the City's best interest. Filtering. The City uses software to filter Internet and instant message content for all employees. These filters are designed to prevent the viewing, sending, or any of the following types of content: • Violence/Profanity • Full or partial nudity • Sexual or deviant acts • Satanic/Cult • Militant/Extremist • Illegal activities The City will review this filtering on a periodic basis and may modify this list of prohibited content without notification to City employees, contractors, volunteers or other affiliates. The City Manager (or designee) may grant exceptions and exemptions to Internet and instant messaging filtering only after a review of the requested information has been conducted and a determination that the City's current filtering practice impedes the requestor's ability to perform his/her job duties. Responsibility -The person in whose name a City provided Internet, email or other electronic communications system account is issued is responsible at all times for its proper use, regardless of the user's location. Exchanges that occur in the course of conducting City business on the City's electronic communications systems will be considered a communication of the City and held to the same standards as formal letters. No Riaht of Privacy/Monitoring - Users of City electronic communications systems may not assume they are provided any degree of anonymity and employees have no right to privacy with regard to such systems. Personal passwords are not an assurance of confidentiality. The Internet itself is not secure. To ensure proper use of its electronic communications systems, the City will monitor their use. Management staff has the ability and will, with or without advance 23